Committee of the Whole
Meeting Agenda

Tuesday, April 01, 2025 at 1:00 P.m. - 8:00 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Changes to the original agenda are noted with an asterisk "*".

Committee of the Whole meetings are live streamed at guelph.ca/live. Visit guelph.ca/delegate to submit correspondence or register to speak before the Committee regarding an item on this agenda. 

To listen to the meeting over the phone, call 1-416-216-5643 and enter access code
2342 528 7092.

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1.

Call to Order - Mayor

1.1

Disclosure of Pecuniary Interest and General Nature Thereof

2.

Authority to move into meeting

2.1

Call to Order (closed meeting)

2.2

Disclosure of Pecuniary Interest and General Nature Thereof (closed items)

2.3

Bargaining Mandate Report Update Canadian Union of Public Employees Local 241 and 973

Section 239(2)(d) of the Municipal Act, regarding labour relations or employee negotiations.

3.

Closed Meeting Summary

4.

Open Meeting - 2:00 p.m.

4.1

O Canada

4.2

Silent Reflection

4.3

Indigenous Territorial Acknowledgement

4.4

Disclosure of Pecuniary Interest or General Nature Thereof

5.

Staff Recognitions

5.1

Southwestern Ontario & Waterloo Area's Top Employers of 2025

Stephen O'Brien, Acting General Manager, Human Resources
Trevor Lee, Deputy Chief Administrative Officer, Corporate Services
Tara Baker, Chief Administrative Officer

5.2

Project Management Professional Designation

Janet Gerrath, Project Manager, Information Technology

5.3

Amusement Device Mechanic, Amusement Ride (ADM-AR) Certification

Brad Kelloway, Program Manager, Parks Infrastructure and Construction

6.

Service Area - Governance and Office of the Chief Administrative Officer

Chair - Mayor Guthrie

7.

Items for Discussion - Governance and Office of the Chief Administrative Officer

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

7.1

Debenture Issue Authority, 2025-160

Presentation:
Shanna O'Dwyer, General Manager, Finance/City Treasurer
Dylan Prince, Senior Corporate Analyst, Financial Strategy

• Recommendation:
  1. That the capital projects identified in Table 1 of the Debenture Issue Authority report number 2025-160, dated April 1, 2025, be approved for debt financing in 2025 or 2026 in the amounts as listed.
  2. That the City Treasurer be authorized to proceed with the marketing, through the City’s fiscal agent, of the debenture issue(s) in the principal aggregate amount of not greater than $118.15 million for terms not exceeding 20 years.
  3. That the 2025 associated debt servicing costs be approved to be funded from the City’s applicable capital reserve funds as outlined in accordance with Table 2 in the Debenture Issue Authority report number 2025-160, dated April 1, 2025.

7.2

Municipal Service and Financing Agreements Policy, 2025-14

Presentation:
Shanna O'Dwyer, General Manager, Finance/City Treasurer
Kevin Yaraskavitch, Senior Corporate Analyst, Financial Strategy
Craig Binning, Hemson Consulting Limited

• Recommendation:
  1. That the Municipal Service and Financing Agreements Policy included as Attachment-1 of report 2025-14 - Municipal Service and Financing Agreements Policy, be approved and implemented using a phased approach, and that staff report back to Council with any recommended updates prior to full implementation.
  2. That the Delegated Authority By-law be updated at the earliest administratively convenient opportunity to reflect the authority provided to City staff in the Policy.
  3. That the User Fees and Charges By-law be amended to add the new application and administration fees as outlined in report 2025-14 - Municipal Service and Financing Agreements Policy.

8.

Service Area Chair and Staff Announcements

9.

Service Area - Public Services 

Chair - Councillor Downer

10.

Items for Discussion - Public Services 

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

10.1

Private Tree Protection By-law Update, 2025-25

Presentation:
Timea Filer, Urban Forestry Field Technologist
Gene Matthews, General Manager, Parks

• Recommendation:
  1. That Council endorse the proposed updates to the Private Tree Protection By-law (“Private Tree By-law” or “By-law”), as attached to report 2025-25, and repeal the existing Private Tree Protection By-law 2010-19058.
  2. That staff be directed to place the proposed updated Private Tree By-law on the April 23, 2025 agenda for final adoption after which the By-law will come into effect.
  3. That a by-law be enacted to amend the applicable User Fees By-law 2025-21052 to include the permit fees set out in report 2025-25 when the Private Tree By-law takes effect.

10.2

Results of the Feasibility Study for Potential Future Arts and Culture Uses of the Drill Hall , 2025-56

Presentation:
Dana Evans, General Manager, Culture and Recreation
Tammy Adkin, Manager, Guelph Museums

• Recommendation:
  1. That the Drill Hall Feasibility Study be received.
  2. That the building at 72 Farquhar Street, known as the Drill Hall, be declared a surplus asset; and that there be no further financial investment into the building other than general maintenance and security.
  3. That staff be directed to advance disposition of the building at 72 Farquhar Street in accordance with the City process and protocol.
  4. That staff continue to work with the culture community to identify and address needs and gaps in cultural spaces across all artistic disciplines.

11.

Service Area Chair and Staff Announcements 

12.

Adjournment