City Council
Meeting Agenda

Tuesday, June 27, 2023 at 6:30 P.m. - 10:00 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Changes to the original agenda are noted with an asterisk "*".

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1.

Call to Order

1.1

O Canada

1.2

Silent Reflection

1.3

First Nations Acknowledgement

1.4

Disclosure of Pecuniary Interest and General Nature Thereof

2.

Confirmation of Open Minutes

• Recommendation:

  That the minutes of the open Committee of the Whole Meeting held May 2, 2023, Council Planning Meeting held May 9, 2023, Council Orientation and Education Workshop held May 17, 2023 and Council Meeting held May 31, 2023, be confirmed as recorded and without being read.

3.

Committee of the Whole Consent Report

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Committee of the Whole Consent Report, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

3.1

Water Services’ Updated Operational Plan Endorsement, 2023-207

• Recommendation:
  1. That the City of Guelph Council endorse the Water Services’ Operational Plan, as required as part of the Ontario Municipal Drinking Water Licensing Program.

3.2

Ontario Health – Multi-Sectoral Accountability Agreement, Declaration of Compliance, 2023-189

• Recommendation:
  1. That the Mayor be authorized to sign the declaration of compliance for the Ontario Health Multi-Sectoral Accountability Agreement for the period of April 1, 2022 to March 31, 2023

3.3

2022 Guelph. Future Ready Progress Report, 2023-180

• Recommendation:
  1. That the Guelph. Future Ready Progress Report, dated June 6, 2023, be received.
  2. That City Council respectfully requests its local boards and shared services (Guelph Public Library, Wellington-Dufferin-Guelph Public Health, County of Wellington, the Elliott Community, Downtown Guelph Business Association, Grand River Conservation Authority, and Guelph Police Service) to provide annual performance updates in conjunction with the annual Strategic Plan progress reporting, beginning June 2024.

3.4

2023 Governance Review, 2023-141

• Recommendation:
  1. That the amended Procedural By-law, included as Attachment-1 to the 2023 Governance Review dated June 6, 2023, be approved, as amended at the Committee of the Whole meeting held on June 6, 2023.
  2. That the amended Closed Meeting Protocol, included as Attachment-2 to the 2023 Governance Review dated June 6, 2023, be approved.
  3. That the amended Chief Administrative Officer Recruitment, Selection and Performance Sub-committee Terms of Reference, included as Attachment-3 to the 2023 Governance Review dated June 6, 2023, be approved.
  4. That the amended Chief Administrative Officer Evaluation Process Terms of Reference, included as Attachment-4 to the 2023 Governance Review dated June 6, 2023, be approved.
  5. That the amended Recruitment, Appointment and Contract Administration for Municipal Officers Reporting Directly to City Council policy, included as Attachment-5 to the 2023 Governance Review dated June 6, 2023, be approved.
  6. That the amended Recruitment, Hiring and Involuntary Departures Procedures for Municipal Officers policy, included as Attachment-6 to the 2023 Governance Review dated June 6, 2023, be approved.
  7. That the City Clerk and Mayor be directed to review the current governance framework for the Strategic Advisory Group on Downtown Guelph to ensure compliance with all applicable legislation and report back to City Council as required.
  8. That the Delegation of Authority By-law be amended as outlined in Attachment-7 to the 2023 Governance Review dated June 6, 2023

3.5

Smart Cities Update – Our Food Future and Circular Opportunity Launchpad, 2023-194

• Recommendation:
  1. That the report “Smart Cities Update – Our Food Future and Circular Opportunity Launchpad” dated June 6, 2023, be received.
  2. That the City encourages Wellington-Dufferin-Guelph Public Health to continue their work in food security and food access and to incorporate the lessons learned from Our Food Future in their ongoing health promotion work in the community.

3.6

Municipality of Trent Lakes Resolution: Oath of Office

• Recommendation:
  1. That Council request that the Minister of Municipal Affairs and Housing amend clause 4 of the municipal declaration of office to read : 
     I will be faithful and bear true allegiance to His Majesty King Charles III and I will faithfully observe the laws of Canada including the Constitution, which recognizes and affirms the Indigenous and treaty rights of First Nations, Inuit and Metis peoples;
  2. And that this resolution be forwarded to the Association of Municipalities of Ontario (AMO), MPP Mike Schreiner, MP Lloyd Longfield, Premier Doug Ford, Minister Greg Rickford, Minister Steve Clark, Mississaugas of the Credit First Nation, Six Nations of the Grand River, and Grand River Metis Council.

3.7

Components of the new Community Engagement Framework, 2023-184

• Recommendation:
  1. That the revised Community Engagement Policy be approved, formally replacing the 2019 version of the Policy, and that staff be directed to apply the Policy when designing and implementing community engagement.
  2. That the draft Community Engagement Charter be approved, formally replacing the 2015 Community Engagement Framework, and staff be directed to develop necessary plans and initiatives for operationalizing the Charter.

4.

By-laws

5.

Mayor’s Announcements

Please provide any announcements, to the Mayor in writing, by 12 noon on the day of the Council meeting.

6.

Adjournment