City CouncilMeeting AgendaTuesday, June 25, 2024 at 5:30 P.m. - 10:30 P.m.Council ChambersGuelph City Hall, 1 Carden StreetChanges to the original agenda are noted with an asterisk "*".City Council meetings are live streamed at guelph.ca/live. Visit guelph.ca/delegate to submit correspondence or register to speak before Council regarding an item on this agenda. To listen to the meeting over the phone, call 1-416-216-5643 and enter access code 2333 489 2864.1.Call to Order 2.Authority to move into closed meeting Recommendation:That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to the Municipal Act, to consider:2.1 Call to Order (closed meeting) Public Comments: 2.2Disclosure of Pecuniary Interest and General Nature Thereof (closed items) Public Comments: 2.3Confirmation of Closed Minutes Public Comments: 2.4Bargaining Mandate Report – Amalgamated Transit Union Local 1189, 2024-304 Public Comments: Section 239(2)(d) of the Municipal Act, labour relations or employee negotiations.2.5Appointment to the Board of Trustees of the Elliott Public Comments: Section 239(2)(b) of the Municipal Act, personal matters about an identifiable individual, including municipal or local board employees.3.Closed Meeting Summary 4.Open Meeting – 6:00 p.m. 4.1O Canada 4.2Silent Reflection 4.3Indigenous Territorial Acknowledgement 4.4Disclosure of Pecuniary Interest and General Nature Thereof 5.Confirmation of Open Minutes 1.Post-Meeting Minutes - CPM_May14_2024 - English.pdf2.Post-Meeting Minutes - City Council_May28_2024 - English.pdf3.Post-Meeting Minutes - CoW_Apr03_2024 - English.pdf4.Post-Meeting Minutes - CoW_May07_2024 - English.pdf5.Post-Meeting Minutes - CoW_May15_2024 - English.pdfRecommendation:That the minutes of the open Council Meetings held May 14 and 28, 2024, and the Committee of the Whole Meetings held April 3, May 7 and 15, 2024 be confirmed as recorded and without being read.6.Committee of the Whole Consent Report The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Committee of the Whole Consent Report, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.6.12024 Corporate Asset Management Plan and Levels of Service Study - 2024-93 1.2024 Corporate Asset Management Plan and Levels of Service Study - 2024-93.pdf2.Attachment-1 2024 Asset Management Plan.pdf3.Attachment-2 What is an Asset Level of Service.pdf4.Attachment-3 Asset Levels of Service Project Timelines.pdfRecommendation:That Council approve the 2024 Asset Management Plan, including the baseline asset levels of service, and direct staff to submit it to the Ministry of Infrastructure on or before July 1, 2024.That staff bring back an update to the projected year of reaching sustainable funding based on updates made to capital funding levels for infrastructure renewal and the associated implications for state of good repair and service levels through the 2025 budget confirmation process.6.2Drill Hall Responses to Expressions of Interest and Planned Future Use - 2024-261, 2024-302 1.Drill Hall Responses to Expressions of Interest and Planned Future Use - 2024-261.pdf2.Attachment 1 - Staff Report FIN-13-49 Metrolinx Contribution Agreement.pdf3.Attachment 2 - Staff Report CAO-2018-27 Metrolinx Transfers.pdf4.Presentation-Drill Hall - Responses to Expressions of Interest and Planned Future Use.pdfRecommendation: That Council direct staff to explore an agreement with the Guelph Centre for Visual Art (GCVA) board, for the lease of 72 Farquhar (the Drill Hall), providing a time limited window ending June 2025 for the GCVA to secure commitments for the required resources needed to convert the facility into a functioning community arts centre. Recognizing that no additional financial commitment from the city is approved, staff will work with GCVA to explore alternative funding opportunities. That the City of Guelph continue to own the Drill Hall building, and continue to be responsible to fund and maintain the current state of the structural elements and primary systems, estimated at approximately $125 000 annually, subject to the outcome of any future agreement. That the potential lease of 72 Farquhar be subject to the GCVA's creation of an equity and inclusion plan that addresses the concerns of equity deserving artists in the community. That the potential lease of 72 Farquhar be subject to the GCVA following the City's engagement principles in their planning before returning to Council in 2025. That staff report back by the end of Q1 of 2025 on the progress of this negotiation work. That staff be directed to allocate up to $10,000 from the unspent 2024 Community Investment Strategy account, to be paid to the Guelph Centre for Visual Arts, and used towards conducting a formal feasibility study for the potential future use of the Drill Hall, which must be completed and made public no later than December 31, 2024, subject to the satisfaction of the Deputy CAO of Public Services. 6.2.1Guelph Centre for Visual Art Feasibility Study Parameters, 2024-302 1.Guelph Centre for Visual Art Feasibility Study Parameters - 2024-302.pdf7.Joint Social Service and Land Ambulance Committee Consent Report 7.1Paramedic Service Response Performance 2023 and Performance Plan 2025 1.Paramedic Service Response Performance 2023 and Performance Plan 2025 - June 12, 2024.pdfRecommendation: That the Response Time Performance Plan for 2025, as outlined in the report Paramedic Service Response Performance 2023 and Performance Plan 2025, dated June 12, 2024, be approved. 8.Items for Discussion The following items have been extracted from the Committee of the Whole Consent Report and the Council Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.8.12023 Audited Consolidated Financial Statements, 2024-272 1.2023 Consolidated Financial Statements and External Audit Findings Report - 2024-272.pdf2.Attachment-1 Consolidated Financial Statements and Treasurer's Report for the Year Ended December 31, 2023.pdf3.Attachment-2 The Elliot Community 2023 Audited Financial Statements.pdf4.Attachment-3 Downtown Guelph Business Association 2023 Audited Financial Statements.pdf5.Attachment-4 Wellington-Dufferin-Guelph Public Health 2023 Audited Financial Statements.pdf6.Attachment-5 2023 City of Guelph External Audit Findings report.pdf7.Attachment-6 Staff Presentation.pdfPresentation:Teisha Colley-Balgrove, Senior Corporate Analyst, Financial ReportingMatt Betik, Partner, KPMGRecommendation:That the City of Guelph 2023 Consolidated Financial Statements and External Audit Findings Report, dated June 25, 2024, be approved. 8.2Single-Use Items Strategy Phase 2, 2024-245, 2024-303 1.Single-Use Items Strategy Phase 2 - 2024-245.pdf2.Attachment-1 Final Draft Single-Use Items By-law (By-law Number (2024) – 20938).pdfPresentation:Nectar Tampacopoulos, General Manager, Environmental ServicesRecommendation: That the phase 2 recommendations for the Single-Use Items Reduction Strategy, as included in report 2024-245, dated June 4, 2024, be approved. That the Single-Use Items By-law (2024)-20938, as amended and including the use of re-usable containers with the same effective date as the Single-Use Items Phase 2 timeline of March 1, 2025, be approved. 8.2.1Single-Use Items Phase 2 Motion Amendment, 2024-303 1.Single-Use Items Phase 2 Motion Amendment Memo - 2024-303.pdf9.By-laws 10.Mayor’s Announcements Please provide any announcements, to the Mayor in writing, by 12 noon on the day of the Council meeting.11.Adjournment No Item Selected This item has no attachments.1.2024 Corporate Asset Management Plan and Levels of Service Study - 2024-93.pdf2.Attachment-1 2024 Asset Management Plan.pdf3.Attachment-2 What is an Asset Level of Service.pdf4.Attachment-3 Asset Levels of Service Project Timelines.pdf1.Single-Use Items Strategy Phase 2 - 2024-245.pdf2.Attachment-1 Final Draft Single-Use Items By-law (By-law Number (2024) – 20938).pdf1.Drill Hall Responses to Expressions of Interest and Planned Future Use - 2024-261.pdf2.Attachment 1 - Staff Report FIN-13-49 Metrolinx Contribution Agreement.pdf3.Attachment 2 - Staff Report CAO-2018-27 Metrolinx Transfers.pdf4.Presentation-Drill Hall - Responses to Expressions of Interest and Planned Future Use.pdf1.2023 Consolidated Financial Statements and External Audit Findings Report - 2024-272.pdf2.Attachment-1 Consolidated Financial Statements and Treasurer's Report for the Year Ended December 31, 2023.pdf3.Attachment-2 The Elliot Community 2023 Audited Financial Statements.pdf4.Attachment-3 Downtown Guelph Business Association 2023 Audited Financial Statements.pdf5.Attachment-4 Wellington-Dufferin-Guelph Public Health 2023 Audited Financial Statements.pdf6.Attachment-5 2023 City of Guelph External Audit Findings report.pdf7.Attachment-6 Staff Presentation.pdf1.Paramedic Service Response Performance 2023 and Performance Plan 2025 - June 12, 2024.pdf1.Post-Meeting Minutes - CPM_May14_2024 - English.pdf2.Post-Meeting Minutes - City Council_May28_2024 - English.pdf3.Post-Meeting Minutes - CoW_Apr03_2024 - English.pdf4.Post-Meeting Minutes - CoW_May07_2024 - English.pdf5.Post-Meeting Minutes - CoW_May15_2024 - English.pdf1.Guelph Centre for Visual Art Feasibility Study Parameters - 2024-302.pdf1.Single-Use Items Phase 2 Motion Amendment Memo - 2024-303.pdf