Committee of the Whole 
Revised Meeting Agenda

Monday, November 02, 2020 at 2:00 P.m. - 8:00 P.m.

Remote meeting live streamed

on guelph.ca/live

Changes to the original agenda are noted with an asterisk "*". 

 

To contain the spread of COVID-19, Committee of the Whole Meetings are being held electronically and are live streamed at guelph.ca/live 

 

For alternate meeting formats, please contact the City Clerk's Office at [e-mail] or 519-822-1260 extension 5603.  

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1.

Notice of Electronic Participation

1.1

Committee of the Whole

This meeting will be held by Electronic Participation in accordance with City of Guelph Procedural By-law (2020)-20515.

2.

Call to Order - Mayor

2.1

Disclosure of Pecuniary Interest 

3.

Staff Recognitions

3.1

Seneca College - Adult Education and Staff Training Certificate

Nicole Borics, Learning and Development Coordinator, Human Resources 

3.2

Centennial College - Leadership and Inclusion Certificate

Joanne Oliver, Talent and Organizational Development Specialist 

4.

Service Area - Audit 

Vice-Chair - Mayor Guthrie 

5.

Consent Agenda - Audit 

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration.  If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

5.1

Fleet Parts Inventory Audit Report - 2020-158

• Recommendation:

  That report titled ‘Fleet Parts Inventory Audit Report’ dated November 2, 2020 be received.

6.

Items for Discussion - Audit

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

6.1

2020 External Audit Plan - 2020-160

Presentation: 
Matthew Betik, KPMG LLP

• Recommendation:
  1. That KPMG LLP’s 2020 External Audit Plan be received for information.

7.

Service Area Chair and Staff Announcements 

8.

Service Area - Governance

Chair - Mayor Guthrie

9.

Consent Agenda - Governance

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration.  If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

9.1

City of Guelph Staff Nomination to AMO Board of Directors - Large Urban Caucus Staff Vacancy - 2020-186

• Recommendation:
  1. That Council support the Expression of Interest of Stephen O’Brien, General Manager, City Clerk’s Office / City Clerk, to serve as a municipal employee member of the Large Urban Caucus of the Association of Municipalities of Ontario’s Board of Directors for the 2020-2022 Board term.
  2. That the City assume the costs of staff participation on the Association of Municipalities of Ontario’s Board should the Expression of Interest be successful.
  3. That Council direct Intergovernmental Services staff to support the City Clerk’s participation if selected to serve on the Association of Municipalities of Ontario’s Board.
  4. That staff be directed to provide a letter indicating Council’s support as part of the Expression of Interest to be sent to the Association of Municipalities of Ontario.

10.

Service Area Chair and Staff Announcements

11.

Service Area - Corporate Services 

Vice-Chair - Mayor Guthrie

12.

Consent Agenda - Corporate Services

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration.  If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

12.1

Corporate Records Retention By-Law Amendment - 2020-156

• Recommendation:
  1. That the amended Corporate Records Retention By-law dated November 2, 2020, included as Attachment-2 to this report, be approved.

13.

Service Area Chair and Staff Announcements

14.

Service Area - Infrastructure, Development and Enterprise Services 

Vice-Chair - Mayor Guthrie

15.

Items for Discussion - Infrastructure, Development and Enterprise Services

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

15.1

2020 Corporate Asset Management Plan and Progress Report - 2020-161

Staff Presentation:
Monica Silva, Acting Manager, Corporate Assets and Project Management

• Recommendation:
  1. That the 2020 Corporate Asset Management Plan dated November 2, 2020 be approved.

16.

Service Area Chair and Staff Announcements 

17.

Adjournment