Committee of the Whole
Revised Meeting Agenda

Wednesday, May 15, 2024 at 2:00 P.m. - 10:00 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Changes to the original agenda are noted with an asterisk "*".

Committee of the Whole meetings are live streamed at guelph.ca/live. Visit guelph.ca/delegate to submit correspondence or register to speak before the Committee regarding an item on this agenda. 

To listen to the meeting over the phone, call 1-416-216-5643 and enter access code 2340 068 2491.

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1.

Call to Order - Mayor

1.1

O Canada

1.2

Silent Reflection

1.3

Indigenous Territorial Acknowledgement

1.4

Disclosure of Pecuniary Interest and General Nature Thereof

2.

Service Area - Corporate Services 

Chair - Councillor Caron

3.

Consent Agenda - Corporate Services

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

3.1

Court Services: Transfer of Part III and Part IX Prosecutions under the Provincial Offences Act to the City of Guelph and implementation of Administrative Penalty System for Parking , 2024-100

• Recommendation:
  1. That the Staff Report entitled “Court Services: Transfer of Part III and Part IX Prosecutions under the Provincial Offences Act to the City of Guelph and implementation of Administrative Penalty System for Parking Infractions”, dated May 15, 2024, be received.
  2. That Council authorize the Mayor and City Clerk, or their respective delegates, to execute the Interim Transfer Agreement with His Majesty The King In Right Of Ontario As Represented By The Attorney General, a side agreement with the Crown Attorney for Wellington County regarding prosecutorial intervention, and any other documents as may be necessary or desirable from time to time related to the transfer of prosecutions commenced under Parts III and IX of the Provincial Offences Act from the Ministry of the Attorney General to the City of Guelph, each in a form satisfactory to the City Solicitor.
  3. That City staff be directed to proceed with the implementation of an Administrative Penalty System for parking infractions and directed to bring forward the necessary by-laws and policies required to implement and administer the Administrative Penalty System for Council’s consideration.
  4. That Council authorize the Deputy Chief Administrative Officer of Public Services and Deputy Chief Administrative Officer of Corporate Services, or their respective delegates, to execute agreements with His Majesty the King in Right of Ontario As Represented by the Minister of Transport as may be necessary to implement the APS, each in a form satisfactory to the City Solicitor.

4.

Items for Discussion - Corporate Services 

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

4.1

2023 Year-end Financial Reporting

Presentation:
Tara Baker, General Manager, Finance/City Treasurer

4.1.1

2023 Year-end Capital Budget Monitoring Report - 2024-216

• Recommendation:
  1. That the adjustments detailed on Attachment-3 of the 2023 Year-end Capital Budget Monitoring Report dated May 14, 2023, be approved.
  2. That Council approve the early ordering of seven replacement ambulances, three budgeted in 2025 and four budgeted in 2026 in PM0010 in the 2024-2027 multi-year budget that was adopted on November 29, 2023, for a total commitment of $1,768,600 over the two years.

4.1.2

2023 Year-end Operating Budget Monitoring Report and Surplus Allocation and Deficit Funding - 2024-215

• Recommendation:
  1. That the 2023 tax supported operating surplus of $3,863,029 be allocated to or funded from the City’s reserve and reserve funds as follows:
     1. Transfer $294,319 from the Library Operating Contingency Reserve (102) in accordance with the request from the Library Board.
     2. Transfer $36,748 to the Police Operating Contingency Reserve (115) in accordance with the request from the Guelph Police Board.
     3. Transfer $417,211 to the Environment and Utility Reserve (198) for revenue surplus from the sale of recycled goods.
     4. Transfer $3,703,389 to the Tax Rate Operating Contingency Reserve (180).
  2. That the 2023 non-tax supported operating surplus of $3,414,200 be allocated to or funded from the non-tax supported City reserve and reserve funds as follows:
     1. Transfer the Water Services surplus of $2,588,627 to the Water Capital Reserve Fund (152).
     2. Transfer the Wastewater Services surplus of $1,146,371 to the Wastewater Capital Reserve Fund (153).
     3. Transfer the Stormwater Services surplus of $547,567 to the Stormwater Capital Reserve Fund (165).
     4. Transfer the Building Services surplus of $953,564 to the Building Services OBC Stabilization Reserve Fund (188).
     5. Transfer $1,524,904 from the Parking Capital Reserve Fund (151) to fund the parking deficit.
     6. Transfer $297,026 from the Courts Operating Contingency Reserve Fund (211) to fund the Courts deficit

4.1.3

2023 Long-term Financial Statement: Reserves and Debt, 2024-219

• Recommendation:
  1. That a Tree Compensation reserve fund (365) be opened to fund tree planting activities from fees collected under the Tree By-law (2010)-19058 or successor by-laws.
  2. That a Property Assessed Clean Energy Funding reserve fund (305) be established to record and track grant funding received from the Federation of Canadian Municipalities and the disbursement of funds.
  3. That the Property Assessed Clean Energy reserve fund (362) be renamed PACE Loan Loss Provision reserve fund and that the purpose and terms are updated as outlined in this report.
  4. That $500 thousand be transferred from the Stormwater Contingency reserve (359) to the Stormwater Capital reserve fund (165) in 2024.

5.

Service Area Chair and Staff Announcements

6.

Service Area - Governance 

Chair - Mayor Guthrie

7.

Items for Discussion - Governance 

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

7.1

Mayoral Direction B4 – Temporary Structured Encampment, 2024-232

Presentation:
Scott Stewart, Chief Administrative Officer
Jodie Sales, General Manager, Strategic Initiatives and Intergovernmental Services

Delegation:
*Kay Miller
*Susan Watson
*Mike Marcolongo
*Michael Keegan
*Morgan Dandie
*Ingrid Ohls

Correspondence:
*Barb Baker - CHC
*Mike Marcolongo
*Kindle-Habitat

• Recommendation:
  1. That the report titled Mayoral Direction B4 -Temporary Structured Encampment dated May 15, 2024, be received.
  2. That staff be directed to forward a copy of this report to the Joint Social Services and Land Ambulance Committee for information.

8.

Service Area Chair and Staff Announcements

9.

Adjournment