Committee of the Whole
Revised Meeting Agenda

Wednesday, September 06, 2023 at 1:30 P.m. - 8:00 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Changes to the original agenda are noted with an asterisk "*".

Committee of the Whole Meetings are live streamed at guelph.ca/live. Members of the public may delegate in person or by electronic participation. 

To listen to the meeting over the phone, call 1-416-216-5643 and enter access code 2346 564 6867.

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1.

Call to Order - Mayor

2.

Authority to move into closed meeting

• Recommendation:

  That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to The Municipal Act, to consider:

2.1

Call to Order (closed meeting)

2.2

Disclosure of Pecuniary Interest and General Nature Thereof (closed items)

2.3

Downtown Riverfront Park Acquisition Plan, 2023-336

Section 239(2) (c) of the Municipal Act relating to proposed or pending acquisition or disposition of land by the municipality or local board.

3.

Closed Meeting Summary

4.

Open Meeting - 2:00 p.m.

4.1

O Canada

4.2

Silent Reflection

4.3

First Nations Acknowledgement

4.4

Disclosure of Pecuniary Interest and General Nature Thereof

5.

Staff Recognitions

5.1

Certified Engineering Technologist (C.E.T.) Designation from OACETT

Phil McIntyre, Supervisor, Lab Services and Environmental Compliance, Wastewater Services, Environmental Service

5.2

PMP Designation

Babawale Oke, Engineering Records Technician, Design and Construction, Engineering and Transportation Services

6.

Service Area - Governance 

Chair - Mayor Guthrie

7.

Consent Agenda - Governance 

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

7.1

Updates Resulting from the Extension of Strong Mayor Powers, 2023-340

• Recommendation:
  1. That the City Clerk be directed to report back regarding the opportunities, benefits and costs of a municipal lobbyist registry for City Council’s consideration in Q1, 2024.
  2. That the City Clerk be directed to amend the previously approved Special City Council Budget Meeting dates based on the outline of the new multi-year budget approval process included in the Updates Resulting from the Extension of Strong Mayor Powers report dated September 6, 2023.
  3. That the amended Procedure By-law, included as Attachment-1 to the Updates Resulting from the Extension of Strong Mayor Powers report dated September 6, 2023, be approved.
  4. That the amended Code of Conduct for Members of City Council and Local Boards, included as Attachment-2 to the Updates Resulting from the Extension of Strong Mayor Powers report dated September 6, 2023, be approved.
  5. That the amended CAO Performance Evaluation Process – Terms of Reference, included as Attachment-3 to the Updates Resulting from the Extension of Strong Mayor Powers report dated September 6, 2023, be approved.
  6. That the amended CAO Recruitment, Selection and Performance Sub-committee Terms of Reference, included as Attachment-4 to the Updates Resulting from the Extension of Strong Mayor Powers report dated September 6, 2023, be approved.
  7. That the amended Recruitment, Appointment and Contract Administration Policy for Municipal Officers, included as Attachment-5 to the Updates Resulting from the Extension of Strong Mayor Powers report dated September 6, 2023, be approved.
  8. That the amended Recruitment, Hiring and Involuntary Departure Procedures for Municipal Officers, included as Attachment-6 to the Updates Resulting from the Extension of Strong Mayor Powers report dated September 6, 2023, be approved.

7.2

2024 - 2027 City Council and Committee Meeting Schedule, 2023-49

• Recommendation:
  1. That the 2024-2027 City Council and Committee Meeting Schedule, included as Attachment-1 to report 2024-2027 City Council and Committee Meeting Schedule dated September 6, 2023, be approved.

8.

Items for Discussion - Governance 

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

8.1

Refreshed Territorial Acknowledgment, 2023-59

Presentation:
Kimberly Krawczyk, Manager, Policy and Intergovernmental Relations
Dawn Owen, Museum Curator 
Sara Sayyed, Senior Advisor, Equity, Anti-Racism and Indigenous Initiatives

• Recommendation:
  1. That the refreshed Territorial Acknowledgement for the City of Guelph, included in the report titled Refreshed Territorial Acknowledgement, dated September 6 2023, be approved.

9.

Service Area Chair and Staff Announcements

10.

Service Area - Infrastructure, Development and Enterprise Services 

Chair - Councillor O'Rourke 

11.

Items for Discussion - Infrastructure, Development and Enterprise Services

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

11.1

Downtown Parking Master Plan, 2023-323

The Downtown Parking Master Plan includes components related to proposed Zoning By-law Amendments to amend residential parking regulations in the Downtown Zones and will be a Public Meeting to hear Applications under Section 17, 34 and 51 of The Planning Act.

(delegations permitted a maximum of 10 minutes)

Presentation:
Jamie Zettle, Program Manager Parking
Steve Anderson, Strategic Business Advisory
Terry Gayman, General Manager, Engineering and Transportation Services

Delegations:
*Richard Overland
*Victor Labreche
*Adrian Salvatore

Correspondence:
*Maria Finoro
*Victor Labreche
*Kevin Thompson

• Recommendation:
  1. That Council approve the Downtown Parking Master Plan, as included as Attachment 2, outlined in the report entitled “Downtown Parking Master Plan” dated September 6, 2023, inclusive of the tax supported financial model Scenario #2 as outlined in this report;
  2. That staff be directed to develop a Payment-in-lieu of Parking program policy, and related bylaw for Council’s approval with Appendix A of the General Reserve and Reserve Fund Policy being amended to reflect the creation of a Parking Payment-in-lieu Reserve Fund (303) with the terms and authority as identified in the 2023-323 Downtown Parking Master Plan report, dated September 6, 2023;
  3. That staff evaluate and report back during the Downtown Parking Master Plan update in 2028 on the implementation of paid parking on street following the completion of each street reconstruction in the Downtown Infrastructure Renewal Program;
  4. That Report 2023-323, which provides information for the Statutory Public Meeting for the proposed Zoning By-law Amendments to amend residential parking regulations in the Downtown Zones in both Zoning By-law (1995)-14864 and Zoning By-law (2023)-20790, dated September 6, 2023, be received.
  5. That the Council decision on the proposed Zoning By-law Amendments to amend residential parking regulations in the Downtown Zones in both Zoning By-law (1995)-14864 and Zoning By-law (2023)-20790 as shown in Attachment-4 of Report 2023-323 be referred to the September 26, 2023 Council Meeting for approval.

12.

Service Area Chair and Staff Announcements 

13.

Adjournment