Minutes of Committee of the Whole Meeting

Tuesday, December 02, 2025 at 2:00 P.m. - 4:00 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Council:

• Mayor C. Guthrie
• Councillor P. Allt
• Councillor C. Billings
• Councillor L. Busuttil
• Councillor L. Caron
• Councillor E. Caton
• Councillor C. Downer
• Councillor R. Goller
• Councillor K. Hauser
• Councillor C. Klassen

Absent:

• Councillor K. Chew
• Councillor D. Gibson
• Councillor M. Richardson

Staff:

• T. Baker, Chief Administrative Officer
• C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
• T. Gayman, Acting Deputy Chief Administrative Officer, Infrastructure, Development and Environment
• S. O'Brien, Deputy Chief Administrative Officer, Corporate Services
• D. McMahon, General Manager, City Clerk's Office/City Clerk
• S. ODwyer, General Manager, Finance/City Treasurer
• J. Wei, Deputy Treasurer/Manager Financial Strategy and Reporting
• T. Colley-Balgrove, Senior Financial Analyst, Financial Reporting
• G. Brennan, Council and Committee Coordinator
• A. Sandor, Council and Committee Coordinator
• J. T. McDonald, Board and Committee Coordinator

Also Present:

• Brendan Hall, KPMG Partner

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1.

Call to Order - 2:00 p.m.

Mayor Guthrie called the meeting to order (2:00 p.m.).

1.4

Disclosure of Pecuniary Interest and General Nature Thereof

There were no disclosures.

2.

Staff Recognitions

2.1

Completion of the Rotman, Chief Information Officer (CIO) Canada Executive Leadership Program Certification

Chair Caron recognized Adam Fischer, General Manager, Information Technology, for their achievements.

2.2

AMCTO Recognition for Service and Personal Contribution as Zone 2 Board Director

Chair Caron recognized Dylan McMahon, General Manager, City Clerk's Office/City Clerk, for their achievements.

2.3

Team Canada, Women’s Rugby World Cup 2025

Chair Downer recognized Brittany Kassil, Firefighter, for their achievements.

3.

Service Area - Audit 

Councillor Goller assumed the Chair.

4.

Items for Discussion - Audit

4.1

2025 External Audit Plan - 2025-578

Brendan Hall, KPMG Partner, presented on the 2025 External Audit Plan.

• Moved By Councillor Klassen
  Seconded By Mayor Guthrie
  1. That KPMG LLP’s 2025 External Audit Plan be received for information.

  Voting in Favour: (10)

  Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor Downer, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Hauser

  Carried (10 to 0)

6.

Service Area - Corporate Services and Office of the Chief Administrative Officer

Councillor Caron assumed the Chair.

7.

Consent Agenda - Corporate Services and Office of the Chief Administrative Officer

7.1

2025 Third Quarter Budget Monitoring Report - 2025-581

• Moved By Councillor Busuttil
  Seconded By Mayor Guthrie
  1. That the capital project budget adjustments in Attachment 2, Funding Adjustments (Table 4) be approved.

  Voting in Favour: (10)

  Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor Downer, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Hauser

  Carried (10 to 0)

8.

Service Area Chair and Staff Announcements

Mayor Guthrie announced that the Mayor & Council's Tree Lighting Ceremony will be held on Friday, December 5, 2025 at 6 p.m. Additionally, Mayor Guthrie announced that the Santa Claus Parade will be held on Saturday, December 6, 2025 at 5:30 p.m.

9.

Adjournment

• Moved By Councillor Klassen
  Seconded By Councillor Billings

  That the meeting be adjourned (2:28 p.m.).

  Carried