Minutes of Committee of the Whole Meeting

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Council Chambers
Guelph City Hall, 1 Carden Street
Council:
  • Mayor C. Guthrie
  • Councillor P. Allt
  • Councillor C. Billings
  • Councillor L. Busuttil
  • Councillor L. Caron
  • Councillor E. Caton
  • Councillor K. Chew
  • Councillor C. Downer
  • Councillor D. Gibson
  • Councillor R. Goller
  • Councillor C. Klassen
  • Councillor D. O'Rourke
  • Councillor M. Richardson
Staff:
  • J. Holmes, Acting Chief Administrative Officer
  • C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
  • T. Gayman, Acting Deputy Chief Administrative Officer, Infrastructure, Development and Environment
  • T. Lee, Deputy Chief Administrative Officer, Corporate Services
  • G. Meades, Acting Manager, Legislative Services/Deputy Clerk
  • C. Murray-Sprague, Council and Committee Coordinator
  • A. Sandor, Council and Committee Coordinator
  • J. Tang, Legislative Coordinator

1.
Call to Order

 

Mayor Guthrie called the meeting to order. (1:30 p.m.)

2.
Authority to move into closed meeting

 
  • Moved ByCouncillor Caron
    Seconded ByCouncillor Gibson

    That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to the Municipal Act, Section 239(2)(c) of the Municipal Act, related to a proposed or pending acquisition or disposition of land by the municipality or local board.

    Carried

    The following items were considered:


2.1
Call to Order (closed meeting)

 

2.2
Disclosure of Pecuniary Interest and General Nature Thereof (closed items)

 

2.3
Letters of Intent to Acquire Municipal Property - Unsolicited, 2024-323

 

3.
Closed Meeting Summary

 

Mayor Guthrie spoke regarding the matters discussed in closed session and identified the following:

Letters of Intent to Acquire Municipal Property - Unsolicited, 2024-323

Information was received, and staff were given direction. 

4.
Open Meeting - 2:00 p.m.

 

5.
Staff Recognitions

 

5.1
Called to the Bar of Ontario (Lawyer Licensee)

 

Mayor Guthrie recognized the following staff:
Ian White, Legal and Court Services

6.
Service Area - Public Services 

 

Councillor Downer assumed the role of Chair.

7.
Items for Discussion - Public Services

 

7.1
Heritage Minimum Standards - Property Standards By-law Amendment - 2024-267

This item has attachments. 
1.Heritage Minimum Standards - Property Standards By-law Amendment - 2024-267.pdf
2.Attachment-1 Amended Property Standards By-law 2024-20944.pdf

The following delegates spoke:
Susan Watson
Werner Zimmermann

  • Moved ByCouncillor Allt
    Seconded ByCouncillor Richardson
    1. That Council approves the draft by-law 2024-20944, as attached to this report, and that staff be directed to place the by-law on the July 23, 2024, agenda for final adoption, after which the by-law will come into effect on July 31, 2024.
    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (13 to 0)

7.2
Not for Profit Facility Lease Renewals - 2024-306

This item has attachments. 
1.Not for Profit Facility Lease Renewals - 2024-306.pdf

The following delegates spoke:
Samantha Zimmerman and Liz Sandals

  • Moved ByCouncillor Allt
    Seconded ByCouncillor Goller
    1. That the Deputy Chief Administrative Officer of Public Services execute the 10-year lease agreement with Guelph Youth Music Centre from August 1, 2024 to July 31, 2034.
    2. That the Deputy Chief Administrative Officer of Public Services execute the 20-year lease agreement with Royal City Tennis Club Corporation from July 1, 2024 to June 30, 2044.
    3. That the Deputy Chief Administrative Officer of Public Services execute the 10-year lease agreement with Navy League, Guelph Branch, from August 1, 2024 to July 31, 2034.
    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (13 to 0)

7.3
Light Pollution By-law Review - 2024-286

This item has attachments. 
1.Light Pollution By-law Review - 2024-286.pdf
2.Attachment-1 Sage Solutions Survey Summary.pdf
3.Attachment-2 Sage Solutions Engagement Summary Report.pdf
4.Attachment-3 Sage Solutions Meetings, November 9 and 14, 2023.pdf
5.Attachment-4 City of Guelph Engagement Summary.pdf
6.Correspondence - D. Scherer.pdf

The following delegate spoke:
Dennis Scherer

  • Main Motion
    Moved ByCouncillor Klassen
    Seconded ByCouncillor Caton
    1. That Council direct staff to create a by-law or an amendment to the existing property standards by-law (2000)-16456 prohibiting light generated from fixtures from trespassing from one private property to another private property.
    2. That Council direct staff to create lighting guidelines that encourage the use of full cut off light fixtures. These guidelines will allow the residents to adjust their outdoor lighting to eliminate light pollution.
  • Amendment to Main Motion
    Moved ByCouncillor Billings
    Seconded ByCouncillor O'Rourke
    1. That Council direct staff to create a by-law or an amendment to the existing property standards by-law (2000)-16456 regulating light generated from fixtures from trespassing from one private property to another private property.
    2. That Council direct staff to create lighting guidelines that encourage the use of full cut off light fixtures. These guidelines will allow the residents to adjust their outdoor lighting to eliminate light pollution.
    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (13 to 0)
  • Main Motion as Amended
    Moved ByCouncillor Klassen
    Seconded ByCouncillor Caton
    1. That Council direct staff to create a by-law or an amendment to the existing property standards by-law (2000)-16456 regulating light generated from fixtures from trespassing from one private property to another private property.
    2. That Council direct staff to create lighting guidelines that encourage the use of full cut off light fixtures. These guidelines will allow the residents to adjust their outdoor lighting to eliminate light pollution.
    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (13 to 0)

8.
Service Area Chair and Staff Announcements 

 

There were no announcements. Council recessed at 3:17 p.m. Council reconvened at 3:27 p.m.

9.
Service Area - Governance 

 

Mayor Guthrie assumed the role of Chair.

10.
Items for Discussion - Governance 

 

10.1
Mayoral Direction B3 - Strategic Real Estate Partnerships on Underutilized City-Owned Assets, 2024-308

This item has attachments. 
1.Mayoral Direction B3 - Strategic Real Estate Partnerships on Underutilized City-Owned Assets - 2024-308.pdf
2.Attachment-1 Development Site Hugh Guthrie Park.pdf
3.Attachment-2 Development Site Sleeman Park.pdf
4.Presentation - Mayoral Direction B3 - Strategic Real Estate Partnerships on Underutilized City-Owned Assets.pdf
5.Correspondence - E. Holohan.pdf
6.Correspondence - D. Newcombe.pdf
7.Correspondence - E. Garcia.pdf
8.Correspondence - J. Newbigging.pdf
9.Correspondence - D. Pinkney.pdf
10.Correspondence - L. Pinkney.pdf
11.Correspondence - S. Watson.pdf
12.Correspondence - C. Donkersgoed.pdf
13.Correspondence - R. Deska, Habitat for Humanity Guelph Wellington.pdf
14.Presentation - Ryan Deska.pdf
15.Correspondence - E. Harte, Central Ontario Co-operative Housing Federation.pdf
16.Correspondence - The SEED, Hope House, and Chalmers United Community Service Centre.pdf
17.Correspondence - Shakiba Shayani, Guelph Chamber of Commerce.pdf

James Goodram, General Manager, Economic Development and Tourism and Luke Jefferson, Strategic Property Advisor, presented.

The following delegates spoke:
Elena Hart
Susan Watson
Ryan Deska
Arlene Slocombe
Werner Zimmermann
Deborah Newcombie

  • First Motion
    Moved ByCouncillor Chew
    Seconded ByCouncillor Klassen

    Councillor Allt called a Point of Order, asking that their comments be considered while a motion was on the floor. Mayor Guthrie ruled in favour of the Point of Order, and allowed Councillor Allt to state their comment.

    1. That the report titled Mayoral Direction B3 – Strategic Real Estate Partnerships on Underutilized City-Owned Assets dated July 3, 2024, be received.
    Voting in Favour: (7)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Downer, Councillor O'Rourke, Councillor Klassen, and Councillor Chew
    Voting Against: (6)Councillor Allt, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Richardson, and Councillor Busuttil
    Carried (7 to 6)
  • Second Motion
    Moved ByCouncillor Chew
    Seconded ByCouncillor Gibson

    Councillor Downer declared a conflict of interest due to the proximity of their residence to Hugh Guthrie Park.

    1. That staff be directed to initiate the required studies, applications, and actions to create development ready sites at Hugh Guthrie and Sleeman Parks, as outlined in report 2024-308, and that an amount not to exceed $400,000, funded from the Housing Accelerator Fund, be allocated to complete this work.
    2. That staff be directed to develop and release a Request for Expressions of Interest, following the completion of all required studies, applications, and actions, to seek a proponent to develop affordable units at Hugh Guthrie and Sleeman Parks, as outlined in report 2024-308.

    Councillor Downer requested the motion be split and voted on separately.

  • Amendment to Second Motion
    Moved ByCouncillor Goller
    Seconded ByCouncillor Chew
    1. That staff be directed to initiate the required studies, applications, and actions to create development ready sites at City Parking Lots and Hugh Guthrie Park, as outlined in report 2024-308, and that an amount not to exceed $200,000, funded from the Housing Accelerator Fund, be allocated to complete this work.
    2. That staff be directed to develop and release a Request for Expressions of Interest, following the completion of all required studies, applications, and actions, to seek a proponent to develop government owned social housing or co-operative housing units at City Parking Lots and Hugh Guthrie Park as outlined in report 2024-308.
    Voting in Favour: (2)Councillor Gibson, and Councillor Chew
    Voting Against: (10)Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, and Councillor Busuttil
    Conflict (1)Councillor Downer
    Defeated (2 to 10)
  • Motion to Defer
    Moved ByCouncillor Caron
    Seconded ByCouncillor Billings
    1. That any action on the Item 10.1 Mayoral Direction B3 - Strategic Real Estate Partnerships on Underutilized City-Owned Assets, 2024-308 be DEFERRED until the Housing Affordability Strategy has been received by Council.
    Voting in Favour: (10)Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, and Councillor Busuttil
    Voting Against: (3)Mayor Guthrie, Councillor Gibson, and Councillor Chew
    Carried (10 to 3)

    Council recessed at 5:40 p.m. Council reconvened at 6:02 p.m.


10.2
Lobbyist Registry By-law - 2024-294

This item has attachments. 
1.Lobbyist Registry By-law - 2024-294.pdf
2.Attachment-1 Lobbyist Registry By-law.pdf
3.Attachment-2 Lobbyist Code of Conduct.pdf

Dylan McMahon, Acting General Manager, City Clerk's Office/City Clerk, presented.

  • Moved ByCouncillor Downer
    Seconded ByCouncillor Klassen
    1. That the Lobbyist Registry By-law, included as Attachment-1 to report 2024-294, dated July 3, 2024, be approved.
    2. That the Lobbyist Code of Conduct, included as Attachment-2 to report 2024-294, dated July 3, 2024, be approved.
    3. That Suzanne Craig be appointed as the City of Guelph Lobbyist Registrar.
    4. That the Mayor and City Clerk be authorized to execute an agreement to contract the services of Suzanne Craig to act as the City of Guelph Lobbyist Registrar.
    Voting in Favour: (12)Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (12 to 0)

10.3
A Motion to Call on the Government of Ontario to Amend the Municipal Elections Act

 

Councillor O'Rourke spoke regarding this item.

  • Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Goller
    1. That the Council of the City of Guelph call upon on the Minister of Municipal Affairs and Housing to bring forward amendments to the Municipal Elections Act that would remove the requirement for street name, number and postal codes to be listed on publicly available online forms and, that for verification purposes and campaign finance clarity, the addresses of all candidates and all donors over $100 be submitted to the municipal clerk on separate forms that are only available for inspection in-person at a municipal facility.
    2. That this resolution be forwarded to the Honourable Paul Calandra, Minister of Municipal Affairs and Housing, MPP Mike Schreiner, the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO), the Association of Municipalities of Ontario (AMO), the Ontario Public School Boards' Association (OPSBA), the Ontario Catholic School Trustees' Association (OCSTA), l’Association des conseils scolaires des écoles publiques de l’Ontario (ACEPO), and l’Association franco-ontarienne des conseils scolaires catholiques (AFOCSC).
    Voting in Favour: (12)Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (12 to 0)

11.
Service Area Chair and Staff Announcements

 

There were no announcements.

12.
Adjournment

 
  • Moved ByCouncillor Chew
    Seconded ByCouncillor Caron

    That the meeting be adjourned. (6:19 p.m.)

    Carried
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