Minutes of Committee of the Whole Meeting

Wednesday, April 03, 2024 at 10:00 A.m. - 4:00 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Council:

• Mayor C. Guthrie
• Councillor P. Allt
• Councillor C. Billings
• Councillor L. Busuttil
• Councillor L. Caron
• Councillor E. Caton
• Councillor K. Chew
• Councillor C. Downer
• Councillor D. Gibson
• Councillor R. Goller
• Councillor C. Klassen
• Councillor D. O'Rourke
• Councillor M. Richardson

Staff:

• S. Stewart, Chief Administrative Officer
• C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
• J. Holmes, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
• T. Lee, Deputy Chief Administrative Officer, Corporate Services
• A. Jaworiwsky, Manager, Tourism and Destination Development
• S. O'Brien, General Manager, City Clerk's Office/City Clerk
• C. Murray-Sprague, Council and Committee Coordinator
• A. Sandor, Council and Committee Coordinator

Also Present:

• Also present: Hilary McCann, Guelph Chamber of Commerce

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1.

Call to Order - Mayor

Mayor Guthrie called the meeting to order. (10:01 am)

1.4

Disclosure of Pecuniary Interest and General Nature Thereof

There were no disclosures.

2.

Staff Recognitions

2.1

Executive Diploma in Municipal Management from the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO)

Mayor Guthrie recognized the following staff:
T. Di Lullo, Secretary-Treasurer, Committee of Adjustment/Council and Committee Coordinator

2.2

American Water Works Association (AWWA) Water Landmarks Award

Mayor Guthrie recognized the following:
The City of Guelph Waterworks Engine House/Pumping Station

2.3

Call2Recycle Canada Inc.'s Leadership Sustainability Award for 2023

Mayor Guthrie recognized the following staff:
The City of Guelph's Household Hazardous Waste Depot.

3.

Consent Agenda - Infrastructure, Development and Environment

The following item was extracted from the Consent Agenda:

Guelph Greener Homes Loan Program By-law (2023) - 20764 Update - 2024-141

• Moved By Councillor Goller
  Seconded By Councillor Allt

  That the balance of the April 3, 2024 Committee of the Whole Consent Report identified below be adopted.

3.1

2023 Water Services’ Annual Report, Summary Report and Water Efficiency Strategy Progress Report - 2024-133

• 1. That Guelph City Council approves the 2023 Water Services’ Annual Report and Summary Report.
  2. That Guelph City Council receive the 2023 Water Efficiency Strategy Progress Report.

3.2

A By-law Authorizing a Special Charge under the Guelph Greener Homes Program in Accordance with O. Reg. 586-06 - 2024-148

• 1. That the Special Charge By-law under the Guelph Greener Homes Program, included as Attachment-1 be approved.
  2. That Council permit the subsequent amendments of the Special Charge By-law under the Guelph Greener Homes Program directly onto future Council agendas without a corresponding staff report.

3.3

Sewer Use By-law Update - 2024-149

• 1. That City Council approve the updated Sewer Use By-law Number (2024) – 20911 as well as repeal and replace the past Sewer Use By-law (1996) -15202

3.4

Water By-law Update - 2024-150

• 1. That City Council approve the updated Water By-law (By-law (2024) – 20910) as well as repeal and replace the past Water By-law (By-law (1991) - 13791)

  Voting in Favour: (13)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew

  Carried (13 to 0)

4.

Service Area - Governance and Office of the Chief Administrative Officer

5.

Items for Discussion - Governance and Office of the Chief Administrative Officer

5.1

Lobbyist Registry Review - 2024-108

Stephen O'Brien, General Manager/City Clerk, presented.

• Moved By Councillor Allt
  Seconded By Councillor O'Rourke
  1. That the City Clerk be directed to draft a Lobbyist Registry By-law and Lobbyist Registry Code of Conduct, consistent with the details of report 2024-108 dated April 3, 2024, and report back to Council in Q3 2024.

  Voting in Favour: (13)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew

  Carried (13 to 0)

5.2

Municipal Accommodation Tax Update and Administration Policy - 2024-132

Hilary McCann, Guelph Chamber of Commerce, and Alex Jaworiwsky, Manager, Tourism and Destination Development presented.

The following delegates spoke: 
Helen Stoumbos and Mike Jean

• Moved By Councillor Allt
  Seconded By Councillor Klassen
  1. That the Municipal Accommodation Tax Administration Policy, included as Attachment-1 to Report 2024-132, dated April 3, 2024, be approved.
  2. That the annual Destination Animation Program, as outlined in Attachment-1 to Report 2024-132, dated April 3, 2024, to commence second quarter (Q2) 2024, be approved.
  3. That the annual Gather Here Sponsorship Program as outlined in Attachment-1 to Report 2024-132 dated April 3, 2024, to commence in Q2 2024, be approved.
  4. That the Destination Gaps and Needs funding Program as outlined in Attachment-1 to Report 2024-132, dated April 3, 2024, to commence in Q2 2024, be approved.
  5. That the authority to award funding programs through the Municipal Accommodation Tax Administration Policy be delegated to the Deputy Chief Administration Officer of Public Services, as outlined in Attachment-1 to Report 2024-132, dated April 3, 2024.

  Voting in Favour: (13)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew

  Carried (13 to 0)

6.

Service Area Chair and Staff Announcements

There were no announcements. 

7.

Service Area - Infrastructure, Development and Enterprise Services 

8.

Items for Discussion - Infrastructure, Development and Environment

8.1

Guelph Greener Homes Loan Program By-law (2023) - 20764 Update - 2024-141

• Moved By Councillor Goller
  Seconded By Councillor Allt
  1. That Council authorize the updates to Guelph Greener Homes Loan Program By-law (2023) - 20764

  Voting in Favour: (13)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew

  Carried (13 to 0)

9.

Service Area Chair and Staff Announcements 

There were no announcements.

10.

Adjournment

• Moved By Councillor Richardson
  Seconded By Councillor Caton

  That the meeting be adjourned. (12:32 p.m.)

  Carried