Minutes of Committee of the Whole Meeting

Tuesday, March 05, 2024 at 1:30 P.m. - 5:30 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Council:

• Mayor C. Guthrie
• Councillor P. Allt
• Councillor C. Billings
• Councillor L. Busuttil
• Councillor L. Caron
• Councillor E. Caton
• Councillor K. Chew
• Councillor C. Downer
• Councillor D. Gibson
• Councillor R. Goller
• Councillor C. Klassen
• Councillor D. O'Rourke

Absent:

• Councillor M. Richardson

Staff:

• C. Clack-Bush, Acting Chief Administrative Officer
• J. Holmes, Deputy Chief Administrative Officer, Infrastructure, Development and Environment
• S.O'Brien, Acting Deputy Chief Administrative Officer, Corporate Services
• R. Jelacic, General Manager, Internal Audit
• M. Khan, Internal Audit Specialist
• J. Krauter, Manager, Taxation Revenue
• T. Filer, Urban Forestry Field Technician
• D. McMahon, Manager, Legislative Services/Deputy Clerk
• G. Meades, Council and Committee Coordinator
• A. Sandor, Council and Committee Assistant
• J. Tang, Legislative Coordinator

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1.

Call to Order - Mayor

Mayor Guthrie called the meeting to order. (1:31 p.m.)

2.

Authority to move into closed meeting

• Moved By Councillor Caron
  Seconded By Councillor Allt

  That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to The Municipal Act, section 239(2)(a) the security of the property of the municipality or local board.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)

  The following items were considered:

  
  

2.1

Call to Order (closed meeting)

2.2

Disclosure of Pecuniary Interest and General Nature Thereof (closed items)

2.3

Corporate Cyber Security Assessment, 2024-112

3.

Closed Meeting Summary

Mayor Guthrie provided a summary of the closed meeting and identified the following item:

Corporate Cyber Security Assessment, 2024-112
Direction to staff was given.

4.

Open Meeting - 2:00 p.m.

Mayor Guthrie called the meeting to order. (2:09 p.m.)

4.4

Disclosure of Pecuniary Interest and General Nature Thereof

There were no disclosures.

5.

Service Area - Corporate Services 

Councillor Caron assumed the position of Chair.

6.

Consent Agenda - Corporate Services

The following item was removed from the Consent Agenda

2024 Property Tax Policy, 2024-63

7.

Items for Discussion Corporate Services

7.1

2024 Property Tax Policy, 2024-63

• Moved By Councillor O'Rourke
  Seconded By Mayor Guthrie
  1. That the 2024 City of Guelph property tax ratios and corresponding tax rates, as set out in Attachment-1 to the report 2024-63 titled 2024 Property Tax Policy dated March 5, 2024, be approved.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)

9.

Service Area - Public Services 

Councillor Downer assumed the position of Chair.

10.

Items for Discussion - Public Services 

10.1

Private Tree Protection By-law Update – Key Issues and Options, 2024-11

Timea Filer, Urban Forestry Field Technician provided a presentation on the Private Tree Protection By-law Update.

The following delegates spoke:
Morgan Dandie

• Moved By Councillor Allt
  Seconded By Councillor Goller
  1. That the Private Tree Protection By-law Update – Key Issues and Options report, dated March 5, 2024, be received, and that staff be directed to proceed with the recommendations set out within the report.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)

12.

Service Area - Audit 

Councillor Allt assumed the position of Chair.

13.

Items for Discussion - Audit

13.1

Internal Audit Work Plan 2024-2026, 2024-106

Robert Jelacic, General Manager, Internal Audit, provided a presentation on the Internal Audit Work Plan.

• Moved By Councillor O'Rourke
  Seconded By Councillor Caton
  1. That the report titled ‘Internal Audit Work Plan 2024–2026’ dated March 5, 2024, be approved.
  2. That the Internal Audit Charter Update dated March 5, 2024, be received.
  3. That the Value-for-Money Audit Review Framework be approved.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)

15.

Adjournment

• Moved By Councillor Caron
  Seconded By Mayor Guthrie

  That the meeting be adjourned (3:39 p.m.). 

  Carried