Minutes of Committee of the Whole Meeting

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Council Chambers
Guelph City Hall, 1 Carden Street
Council:
  • Mayor C. Guthrie
  • Councillor P. Allt
  • Councillor C. Billings
  • Councillor L. Busuttil
  • Councillor L. Caron
  • Councillor E. Caton
  • Councillor C. Downer
  • Councillor D. Gibson
  • Councillor R. Goller
  • Councillor C. Klassen
  • Councillor D. O'Rourke
  • Councillor M. Richardson
Absent:
  • Councillor K. Chew
Staff:
  • S. Stewart, Chief Administrative Officer
  • C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
  • J. Holmes, Deputy Chief Administrative Officer, Infrastructure, Development and Environment
  • T. Baker, Acting Deputy Chief Administrative Officer, Corporate Services
  • N. Tampacopoulos, General Manager, Environmental Services
  • J. Goodram, General Manager, Economic Development and Tourism
  • T. Gayman, General Manager, Engineering and Transportation Services/City Engineer
  • A. Vilkko, General Manager, Facilities and Energy Management
  • M. Silva, Manager, Corporate Asset Management
  • I. Scott, Manager, Facility Design and Construction
  • H. Connell, Manager, Business and Technical Services
  • N. Davison, Waste Resource Circular Economy Specialist
  • L. Jefferson, Strategic Property Advisor
  • D. McMahon, Acting General Manager, City Clerk's Office/City Clerk
  • E. Barber, Board and Committee Coordinator
  • G. Meades, Acting Manager, Legislative Services/Deputy Clerk
  • C. Murray-Sprague, Council and Committee Coordinator

2.
Call to Order

 

Chair O'Rourke called the meeting to order (2:00 p.m.)

3.
Staff Recognitions

 

3.1
Call2Recycle Canada Inc.'s Leadership Sustainability Award for 2023

 

Chair O'Rourke recognized the following staff:
Amy Spence, Household Hazardous Waste Technical Coordinator 
Gavin Wade, Household Hazardous Waste Operator 
Solid Waste Resources’ Site Operations Team

3.2
OPWA Project of the Year - Environmental Sustainability, Biodiversity

 

Chair O'Rourke recognized the following staff:
Terry Gayman, General Manager, Engineering and Transportation Services
Mary Angelo, Manager, Development and Environmental Engineering 
Kyle VanderMeer, Environmental Engineer 
Mario Martinez, Project Manager, Stormwater 
Spencer Stroska-Li, Infrastructure GIS Technologist  
Timea Filer, Urban Forestry Field Technologist
Luke Jefferson, Strategic Property Advisor 
Ian Ferguson, Project Manager, Sports and Leisure Grounds
Patricia Halajski, Communications Advisor to the Mayor
Leah Lefler, Planner, Environment
Jennifer Charles, General Manager, Legal and Court Services/City Solicitor 
Terri MacCulloch, Reality Law Clerk
Phil McIntyre, Supervisor, Lab Services and Environmental Compliance
Scott Cousins, Hydrologist  

5.
Items for Discussion - Infrastructure, Development and Environment

 

5.1
2024 Corporate Asset Management Plan and Levels of Service Study - 2024-93

This item has attachments. 
1.2024 Corporate Asset Management Plan and Levels of Service Study - 2024-93.pdf
2.Attachment-1 2024 Asset Management Plan.pdf
3.Attachment-2 What is an Asset Level of Service.pdf
4.Attachment-3 Asset Levels of Service Project Timelines.pdf
5.Correspondence - Lyle McNair.pdf

Terry Gayman, General Manager, Engineering and Transportation Services, introduced the item.
Monica Silva, Manager, Corporate Asset Management provided an update on the state of the City of Guelph's assets.

The following delegate spoke:
Lyle McNair

  • Moved ByCouncillor Goller
    Seconded ByCouncillor Busuttil
    1. That Council approve the 2024 Asset Management Plan, including the baseline asset levels of service, and direct staff to submit it to the Ministry of Infrastructure on or before July 1, 2024.
    2. That staff bring back an update to the projected year of reaching sustainable funding based on updates made to capital funding levels for infrastructure renewal and the associated implications for state of good repair and service levels through the 2025 budget confirmation process.
    Voting in Favour: (10)Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, and Councillor Busuttil
    Carried (10 to 0)

5.2
Single-Use Items Strategy Phase 2, 2024-245

This item has attachments. 
1.Single-Use Items Strategy Phase 2 - 2024-245.pdf
2.Attachment-1 Final Draft Single-Use Items By-law (By-law Number (2024) – 20938).pdf

Nectar Tampacopoulos, General Manager, Environmental Services, spoke to the item. 

  • Moved ByCouncillor Goller
    Seconded ByMayor Guthrie
    1. That the phase 2 recommendations for the Single-Use Items Reduction Strategy, as included in report 2024-245, dated June 4, 2024, be approved.
    2. That the Single-Use Items By-law (2024) – 20938, as amended, be approved.
  • Amendment
    Moved ByMayor Guthrie
    Seconded ByCouncillor Allt

    That staff be directed to also implement and include the use of re-usable containers within the bylaw with the same effective date as the Single-Use Items Phase 2 timeline of March 1st, 2025. 

    Voting in Favour: (11)Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, and Councillor Busuttil
    Carried (11 to 0)
  • Main Motion as Amended
    Moved ByCouncillor Goller
    Seconded ByMayor Guthrie
    1. That the phase 2 recommendations for the Single-Use Items Reduction Strategy, as included in report 2024-245, dated June 4, 2024, be approved.
    2. That the Single-Use Items By-law (2024)-20938, as amended and including the use of re-usable containers with the same effective date as the Single-Use Items Phase 2 timeline of March 1, 2025, be approved.
    Voting in Favour: (11)Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, and Councillor Busuttil
    Carried (11 to 0)

    Council Recessed (3:30 p.m.)
    Council Reconvened (3:39 p.m.)


7.
Service Area - Corporate Services 

 

Councillor Caron assumed the position of Chair.

8.
Consent Agenda - Corporate Services

 

8.1
Financial needs-based - Property Tax Program - 2024-230

This item has attachments. 
1.Financial needs-based - Property Tax Program - 2024-230.pdf
  • Moved ByCouncillor Klassen
    Seconded ByCouncillor Caton
    1. That the Financial Needs-based Property Tax Program report 2024-230, dated June 4, 2024, be received.
    Voting in Favour: (11)Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, and Councillor Busuttil
    Carried (11 to 0)

10.
Service Area - Governance and Office of the CAO

 

Mayor Guthrie assumed the position of Chair.

11.
Items for Discussion - Governance and Office of the CAO

 

11.1
Drill Hall Responses to Expressions of Interest and Planned Future Use - 2024-261

This item has attachments. 
1.Drill Hall Responses to Expressions of Interest and Planned Future Use - 2024-261.pdf
2.Attachment 1 - Staff Report FIN-13-49 Metrolinx Contribution Agreement.pdf
3.Attachment 2 - Staff Report CAO-2018-27 Metrolinx Transfers.pdf
4.Presentation-Drill Hall - Responses to Expressions of Interest and Planned Future Use.pdf
5.Correspondence - JayWalking Guelph(1).pdf
6.Correspondence - Mike Salisbury.pdf
7.Correspondence - Mike Salisbury 2.pdf
8.Correspondence - Elise Chung.pdf
9.Correspondence - Banji.pdf
10.Correspondence - Amy Hallman.pdf
11.Correspondence - Sarah Sabo.pdf
12.Correspondence - Ariel Haines.pdf
13.Correspondence - Denise De La Franier.pdf
14.Correspondence - Peter Szabo.pdf
15.Correspondence - Margaret Peter.pdf
16.Correspondence - Rosanne Morris.pdf
17.Correspondence - Claudia and Al Delafranier.pdf
18.Correspondence - Jan Dore.pdf
19.Correspondence - Amir Al-Azraki,.pdf
20.Correspondence - Patricia MacDonald.pdf
21.Correspondence - Mary Karavos.pdf
22.Correspondence - Ron Shuebrook.pdf
23.Correspondence - Barbara McKell.pdf
24.Correspondence - David McAuley.pdf
25.Correspondence - Ann Pappert.pdf
26.Correspondence - K. Vanessa Hyland.pdf

James Goodram, General Manager, Economic Development and Tourism introduced the topic. 
Ian Scott, Manager, Facility Design and Construction, discussed the restoration of the Drill hall. 
Luke Jefferson, Strategic Property Advisor, discussed the next steps. 

The following delegates spoke: 
Lise Anne Janis,
Rosanne Morris,
David McAuley
Janine Smith
Ann Cavanaugh
K. Vanessa Hyland
Mike Salisbury

The following delegates did not speak:
Sarafina Bortolon-Vettor
Susan Ratcliffe

Council recessed (5:30 p.m.)
Council reconvened (6:00 p.m.) 

  • Moved ByCouncillor Goller
    Seconded ByCouncillor Gibson
    1. That the building at 72 Farquhar Street known as the Drill Hall, be declared a surplus asset and that no further investment into the building other than general maintenance and security occur.
    2. That staff be directed to sell 72 Farquhar Street in accordance with City process and protocol.
    Voting in Favour: (2)Councillor Gibson, and Councillor Billings
    Voting Against: (10)Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, and Councillor Busuttil
    Defeated (2 to 10)
  • Moved ByCouncillor Caron
    Seconded ByCouncillor Klassen
    1. That Council direct staff to commence negotiations for an agreement with the Guelph Centre for Visual Art (GCVA) board, for the lease of 72 Farquhar (the Drill Hall), providing a time limited window ending June 2025 for the GCVA to secure commitments for the required resources needed to convert the facility into a functioning community arts centre. Recognizing that no additional financial commitment from the city is currently approved, staff will work with GCVA to explore alternative funding opportunities.
    2. That the City of Guelph continue to own the Drill Hall building, and continue to be responsible to fund and maintain the current state of the structural elements and primary systems, estimated at approximately $125 000 annually, subject to the outcome of any future agreement.
    3. That staff report back by the end of Q1 of 2025 on the progress of this negotiation work.
  • Amendment
    Moved ByCouncillor Caton
    Seconded ByCouncillor Allt

    That the following clauses be added as #3 and #4:

    3. That the lease of 72 Farquhar be subject to the GCVA's creation of an equity and inclusion plan that addresses the concerns of equity deserving artists in the community.
    4. That the lease of 72 Farquhar be subject to the GCVA following the City's engagement procedures in their planning before returning to Council in 2025.
     

    The amendment was withdrawn by the mover and seconder. 


  • Amendment
    Moved ByCouncillor Caton
    Seconded ByCouncillor Allt

    That the following clauses be added as #3 and #4:

    3.That the potential lease of 72 Farquhar be subject to the GCVA's creation of an equity and inclusion plan that addresses the concerns of equity deserving artists in the community.

    4.That the potential lease of 72 Farquhar be subject to the GCVA following the City's engagement procedures in their planning before returning to Council in 2025.

  • Amendment to the Amendment
    Moved ByCouncillor Downer
    Seconded ByCouncillor O'Rourke

    That the word procedures be replaced with principles in clause 4. 

     

    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, and Councillor Busuttil
    Carried (12 to 0)
  • Amendment as Amended
    Moved ByCouncillor Caton
    Seconded ByCouncillor Allt

    That the following clauses be added as #3 and #4:

    3.That the potential lease of 72 Farquhar be subject to the GCVA's creation of an equity and inclusion plan that addresses the concerns of equity deserving artists in the community.

    4.That the potential lease of 72 Farquhar be subject to the GCVA following the City's engagement principles in their planning before returning to Council in 2025.

    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, and Councillor Busuttil
    Carried (12 to 0)
  • Amendment
    Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Goller

    That the words 'commence negotiation for' in clause 1 be replaced by the word 'explore'.  

    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, and Councillor Busuttil
    Carried (12 to 0)
  • Amendment
    Moved ByCouncillor Gibson
    Seconded ByCouncillor Goller

    That the word 'currently' be removed from clause 1.

     

    Voting in Favour: (10)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caton, Councillor Klassen, Councillor Richardson, and Councillor Busuttil
    Voting Against: (2)Councillor Allt, and Councillor Caron
    Carried (10 to 2)
  • Main Motion as Amended
    Moved ByCouncillor Caron
    Seconded ByCouncillor Klassen
    1. That Council direct staff to explore an agreement with the Guelph Centre for Visual Art (GCVA) board, for the lease of 72 Farquhar (the Drill Hall), providing a time limited window ending June 2025 for the GCVA to secure commitments for the required resources needed to convert the facility into a functioning community arts centre. Recognizing that no additional financial commitment from the city is approved, staff will work with GCVA to explore alternative funding opportunities.
    2. That the City of Guelph continue to own the Drill Hall building, and continue to be responsible to fund and maintain the current state of the structural elements and primary systems, estimated at approximately $125 000 annually, subject to the outcome of any future agreement.
    3. That the potential lease of 72 Farquhar be subject to the GCVA's creation of an equity and inclusion plan that addresses the concerns of equity deserving artists in the community.
    4. That the potential lease of 72 Farquhar be subject to the GCVA following the City's engagement principles in their planning before returning to Council in 2025.
    5. That staff report back by the end of Q1 of 2025 on the progress of this negotiation work.
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, and Councillor Busuttil
    Carried (12 to 0)
  • New Motion
    Moved ByCouncillor Klassen
    Seconded ByCouncillor Allt

    6. That staff be directed to allocate up to $10,000 from the unspent 2024 Community Investment Strategy account, to be paid to the Guelph Centre for Visual Arts, and used towards conducting a formal feasibility study for the potential future use of the Drill Hall, which must be completed and made public no later than December 31, 2024, subject to the satisfaction of the Deputy CAO of Public Services. 

    Voting in Favour: (10)Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, and Councillor Busuttil
    Voting Against: (2)Councillor Gibson, and Councillor Billings
    Carried (10 to 2)

12.
Service Area Chair and Staff Announcements

 

Councillor Caron stated that there is a Ward 5 town hall at Priory Park Public School on June 5th at 10 a.m. 
Councillor O'Rourke stated that there is a Ward 6 town hall at City Hall on June 17th at 6:30 p.m. 

13.
Adjournment

 
  • Moved ByCouncillor Busuttil
    Seconded ByCouncillor Allt

    That the meeting be adjourned (7:33 p.m.)

    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, and Councillor Busuttil
    Carried (12 to 0)
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