Chair Root presented AAC Processes - Public Space Use Bylaw Example.
Moved by: Member Ashkewe
Seconded by: Member Cameron
1. The AAC requests that staff review the engagement process to add measures that ensure that when completion of promised engagement is not possible, staff will communicate that to the AAC as soon as it is known, and that staff be available to answer questions about the situation at a subsequent AAC meeting.
In the event that completion of promised engagement is not possible, the AAC requests that staff make efforts to contact AAC members via email or alternate means to provide opportunity for alternate forms of engagement.
Carried
Moved by: Member Cameron
Seconded by: Member Ashkewe
2. In order to address a current gap, the AAC wishes to be involved in reworking the AAC orientation documents and manual to include information that reflect the roles, responsibilities, and rights of members as laid out by the province and not just the city. This information should include the AAC’s right to have final say over our own agenda and meeting content even when staff disagree, as well as information about city mandates not being allowed to guide members in contravention of provincial mandates. This will ensure that AAC members can be as effective as possible.
Carried
Moved by: Member Svehla
Seconded by: Member Ashkewe
3. The AAC requests that the city change the process of scheduling AAC meetings to include authority and approval of the AAC in those decisions. Since contents of meetings and agendas fall under the authority of the AAC through the chair, having decisions about cancelling and rescheduling meetings fall under the authority of the city provides opportunities for unnecessary conflict if staff do not approve of the contents of a meeting agenda.
Carried
Moved by: Member Cameron
Seconded by: Member Svehla
4. The AAC requests that council revisit the processes through which AAC members are appointed to include transparency for and involvement of AAC members in the decision. AAC members would like to have the opportunity to make recommendations to council about membership the same way staff do, and to be made aware of the recommendations of staff. This would protect members’ abilities to do our work unrestricted by fear of repercussions in the event of disagreement from staff and will also ensure that membership best reflects the diversity of the disabled community.