Minutes of Committee of the Whole Meeting

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Council Chambers
Guelph City Hall, 1 Carden Street
Council:
  • Mayor C. Guthrie
  • Councillor P. Allt
  • Councillor C. Billings
  • Councillor L. Busuttil
  • Councillor L. Caron
  • Councillor E. Caton
  • Councillor K. Chew
  • Councillor C. Downer
  • Councillor D. Gibson
  • Councillor R. Goller
  • Councillor C. Klassen
  • Councillor D. O'Rourke
  • Councillor M. Richardson
Staff:
  • C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
  • J. Holmes, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
  • T. Lee, Deputy Chief Administrative Officer, Corporate Services
  • S. O'Brien, General Manager, City Clerk's Office/City Clerk
  • D. McMahon, Manager, Legislative Services/Deputy Clerk
  • G. Meades, Council and Committee Coordinator
  • A. Sandor, Council and Committee Assistant

2.
Call to Order - Mayor

 

Mayor Guthrie called the meeting to order. (1:00 p.m.)

3.
Authority to move into closed meeting

 
  • Moved ByCouncillor Goller
    Seconded ByCouncillor O'Rourke

    That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to The Municipal Act, Section 239(2) (e) and (f) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (13 to 0)

    The following items were considered:


3.1
Call to Order (closed meeting)

 

3.2
Disclosure of Pecuniary Interest and General Nature Thereof (closed items)

 

3.3
Clair-Maltby Secondary Plan - Ontario Land Tribunal Update - 2023-380

 

4.
Closed Meeting Summary

 

Mayor Guthrie spoke regarding the matters discussed in closed session and identified the following:

Clair-Maltby Secondary Plan - Ontario Land Tribunal Update
Council received information and provided direction to staff.

5.
Open Meeting - 2:00 p.m.

 

Chair Downer called the meeting to order. (2:02 p.m.)

6.
Recognition

 

6.1
Masters of Public Safety, Emergency Management

 

Chair Downer recognized the following staff:
Muhammed Ismail, Infrastructure and Program Support Specialist 

6.2
EMS Exemplary Service Medal

 

Chair Downer recognized the following staff:
Carrie Gordon, Advanced Care Paramedic
Anita Felkar, Primary Care, Paramedic
Grace Perry, Advanced Care Paramedic

6.3
EMS Exemplary Service Medal and Bar

 

Chair Downer recognized the following staff:
Amy Benn, Paramedic Field Superintendent
Wendy Bieman, Commander, Community Paramedicine Program

6.4
Executive Certificate in Public Leadership

 

Mayor Guthrie recognized the following staff: 
Stephen O’Brien, General Manager City Clerk's Office/City Clerk

7.
Service Area - Public Services 

 

8.
Consent Agenda - Public Services 

 

The following item was extracted from the Consent Agenda:
Community Grant Policy Update - 2023-353

8.1
Emergency Management By-law and Program Amendments - 2023-342

This item has attachments. 
1.Emergency Management By-law and Program Amendments - 2023-342.pdf
2.Emergency Management By-law.pdf
3.Schedule A - Emergency Management Program.pdf
4.Schedule B - Community Emergency Management Coordinator.pdf
5.Schedule C - Emergency Management Program Committee.pdf
6.Schedule D - Emergency Operations Centre.pdf
7.Schedule E - Emergency Information Officer.pdf
8.Schedule F - Emergency Management Plan.pdf
  • Moved ByMayor Guthrie
    Seconded ByCouncillor O'Rourke
    1. That staff be directed to bring forward a by-law for Council’s consideration to repeal Emergency Management Response By-law (2019)-20358 and to implement a new Emergency Management Response By-law, updating the Municipality’s obligations in providing an Emergency Management program as set out in the Emergency Management By-law and Program Amendments Report dated October 3, 2023.
    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (13 to 0)

9.
Items for Discussion - Public Services 

 

9.1
Community Grant Policy Update - 2023-353

This item has attachments. 
1.Community Grant Policy Update - 2023-353.pdf
  • Moved ByCouncillor Busuttil
    Seconded ByCouncillor Allt
    1. That the Community Grant Allocation Panel be dissolved and that the authority to award Community Grants be delegated to the Deputy Chief Administration Officer of Public Services, as outlined in the Community Grant Policy Update report dated October 3, 2023.
    2. That the Community Grant equity-related policy changes outlined in the Community Grant Policy Update report, dated October 3, 2023, be approved and added to the Community Grant Policy.
    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (13 to 0)

9.2
Public Art Policy Update - 2023-359

This item has attachments. 
1.Public Art Policy Update - 2023-359.pdf
2.Attachment-1 Public Art Policy.pdf

Tammy Adkin, Manager Guelph Museums presented on the Culture Plan 2030 Staff Report.

  • First Motion
    Moved ByCouncillor Caron
    Seconded ByCouncillor O'Rourke
    1. That the Public Art Policy Update dated October 3, 2023 be approved.
    2. That Appendix A of the General Reserve and Reserve Fund Policy be amended to reflect the change to the Public Art Reserve Fund (#356) sources of funds to include Council approved transfers from the operating budget and approved surplus allocations from the operating budget at year end and amend the authority/timing to include capital budget.
    3. That costs associated with the Public Art Policy update be referred to the multi-year budget process.
  • Amendment to the First Motion
    Moved ByCouncillor Caron
    Seconded ByCouncillor Richardson
    1. That Section 1.2 be amended with the addition of:

    h) ensure that the Community Engagement Framework is implemented early in the process of identifying opportunities for Public Art.

    The amendment was withdrawn by the mover and seconder.


  • First Motion
    Moved ByCouncillor Caron
    Seconded ByCouncillor O'Rourke
    1. That the Public Art Policy Update dated October 3, 2023 be approved.
    2. That Appendix A of the General Reserve and Reserve Fund Policy be amended to reflect the change to the Public Art Reserve Fund (#356) sources of funds to include Council approved transfers from the operating budget and approved surplus allocations from the operating budget at year end and amend the authority/timing to include capital budget.
    3. That costs associated with the Public Art Policy update be referred to the multi-year budget process.
    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (13 to 0)
  • Second Motion
    Moved ByCouncillor Caron
    Seconded ByCouncillor Allt
    1. That the potential future relocation of the City Hall Bell and clock be referred to staff, in consultation with the Public Art Advisory Committee and the Guelph Museum Board, for costing and prioritization as part of commemorative celebrations in 2027.
  • First Amendment to the Second Motion
    Moved ByMayor Guthrie
    Seconded ByCouncillor Gibson
    1. That the potential future relocation of the City Hall clock be referred to staff, in consultation with the Public Art Advisory Committee and the Guelph Museum Board, for costing and prioritization as part of commemorative celebrations in 2027.
    Voting in Favour: (10)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Voting Against: (3)Councillor Allt, Councillor Caron, and Councillor Caton
    Carried (10 to 3)
  • Second Amendment to the Second Motion
    Moved ByMayor Guthrie
    Seconded ByCouncillor Busuttil
    1. That the potential future relocation of the City Hall clock be referred to staff, in consultation with the Public Art Advisory Committee and the Guelph Museum Board, for costing and consideration as part of commemorative celebrations in 2027.
    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (13 to 0)
  • Third Amendment to the Second Motion
    Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Busuttil
    1. That the potential future relocation of the City Hall clock be referred to staff, in consultation with the Public Art Advisory Committee and the Guelph Museums Advisory Committee, for costing and consideration as part of commemorative celebrations in 2027.
    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (13 to 0)
  • Second Motion as Amended
    Moved ByCouncillor Caron
    Seconded ByCouncillor Allt
    1. That the potential future relocation of the City Hall clock be referred to staff, in consultation with the Public Art Advisory Committee and the Guelph Museums Advisory Committee, for costing and consideration as part of commemorative celebrations in 2027.
    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (13 to 0)

9.3
Culture Plan 2030 Staff Report - 2023-358

This item has attachments. 
1.Culture Plan 2030 Staff Report - 2023-358.pdf
2.Attachment-1 Culture Plan 2030.pdf
3.Attachment-2 Culture Plan 2030 Community Engagement and Research Report.pdf
4.Attachment-3 Culture Plan 2023 Staff Presentation.pdf

Tammy Adkin, Manager Guelph Museums presented on the Culture Plan 2030 Staff Report.

The following delegates spoke:
Jay Wilson
Mike Salisbury
Damian Weston

  • Moved ByCouncillor Klassen
    Seconded ByCouncillor Richardson
    1. That Culture Plan 2030 be approved.
    2. That costs associated with the implementation of Culture Plan 2030 be referred to the 2024-2027 multi-year budget process.
    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (13 to 0)

9.4
Parks and Recreation Master Plan - 2023-320

This item has attachments. 
1.Parks and Recreation Master Plan - 2023-320.pdf
2.Attachment 1-Parks and Recreation Master Plan.pdf
3.Attachment 2-Parks and Recreation Needs Assessment.pdf
4.Attachment 3-Council Presentation.pdf
5.Attachment 2-Parks and Recreation Needs Assessment (AODA Update).pdf
6.Correspondence - David Frizzell.pdf
7.Correspondence - Rick Thompson.pdf

Mallory Lemon, Manager, Park and Trail Development and Eric Pool, Project Manager, Recreation Master Plan provided a presentation on the Parks and Recreation Master Plan.

  • Moved ByCouncillor Allt
    Seconded ByCouncillor Klassen
    1. That Section 4.8 (b) of the City of Guelph Procedure Bylaw be suspended to allow delegates not previously registered to speak in relation to item 9.3, Parks and Recreation Master Plan – 2023-320, at the October 3, 2023 Committee of the Whole meeting.
    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (13 to 0)

    The following delegate spoke:
    Pat Gage
    Linda Jefferys

    Council recessed 5:12pm
    Council reconvened 5:41pm


  • Moved ByMayor Guthrie
    Seconded ByCouncillor Busuttil
    1. That the Parks and Recreation Master Plan dated August 2023, included as Attachment-1 to this report, be approved.
    2. That the funding requirements for the Parks and Recreation Master Plan be referred to future operating and capital budgets in order to implement the recommendations of the plan.
    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (13 to 0)

10.
Service Area Chair and Staff Announcements 

 

None.

11.
Adjournment

 
  • Moved ByCouncillor Klassen
    Seconded ByCouncillor Busuttil

    That the meeting be adjourned. (7:02 p.m.)

    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (13 to 0)
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