Minutes of Guelph City Council

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Council Chambers
Guelph City Hall, 1 Carden Street
Council:
  • Mayor C. Guthrie
  • Councillor P. Allt
  • Councillor C. Billings
  • Councillor L. Busuttil
  • Councillor L. Caron
  • Councillor E. Caton
  • Councillor K. Chew
  • Councillor C. Downer
  • Councillor D. Gibson
  • Councillor R. Goller
  • Councillor C. Klassen
  • Councillor D. O'Rourke
  • Councillor M. Richardson
Staff:
  • S. Stewart, Chief Administrative Officer
  • C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
  • J. Holmes, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
  • T. Lee, Deputy Chief Administrative Officer, Corporate Services
  • J. Sales, General Manager, Strategy, Innovation and Intergovernmental Services
  • S. O'Brien, General Manager, City Clerk's Office/City Clerk
  • D. McMahon, Manager, Legislative Services/Deputy Clerk
  • E. Barber, Board and Committee Coordinator
  • G. Meades, Council and Committee Coordinator
  • C. Murray-Sprague, Council and Committee Coordinator

2.
Call to Order

 

Mayor Guthrie called the meeting to order at 6:30 p.m.

3.
Confirmation of Open Minutes

This item has attachments. 
1.Post-Meeting Minutes - CoW_May02_2023 - English.pdf
2.Post-Meeting Minutes - CPM_May09_2023 - English.pdf
3.Post-Meeting Minutes - CW_May17_2023 - English.pdf
4.Post-Meeting Minutes - City Council_May31_2023 - English.pdf
  • Moved ByCouncillor Allt
    Seconded ByCouncillor Klassen

    That the minutes of the open Committee of the Whole Meeting held May 2, 2023, Council Planning Meeting held May 9, 2023, Council Orientation and Education Workshop held May 17, 2023 and Council Meeting held May 31, 2023, be confirmed as recorded and without being read.

    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew
    Carried (12 to 0)

4.
Committee of the Whole Consent Report

 
  • Moved ByCouncillor Caron
    Seconded ByCouncillor Goller

    That the June 27, 2023 Committee of the Whole Consent Report identified below, be adopted:

5.
Item for Discussion

 

5.1
2023 Governance Review, 2023-141, 2023-281, 2023-285

This item has attachments. 
1.2023 Governance Review - 2023-141.pdf
2.Attachment-1 Amended Procedure By-law.pdf
3.Attachment-2 Amended Closed Meeting Protocol.pdf
4.Attachment-3 Amended CAO Recruitment, Selection and Performance Sub-committee Terms of Reference.pdf
5.Attachment-4 Amended CAO Performance Evaluation Process - Terms of Reference.pdf
6.Attachment-5 Amended Recruitment, Appointment and Contract Administration Policy.pdf
7.Attachment-6 Amended Recruitment, Hiring and Involuntary Departure Procedures for Municipal Officers.pdf
8.Attachment-7 Amended Schedule “A” – Delegation of Powers and Duties of the Delegation of Authority By-law.pdf
9.Council Memo - Delegation of Authority noise exempton correction - 2023-281.pdf
10.Revised Recommendations for the 2023 Governance Review - 2023-285.pdf
11.Correspondence - Patti Maurice - Redacted.pdf
12.Correspondence - Barb Anderson - Redacted.pdf
13.Correspondence - Ian Digby - Redacted.pdf
14.Correspondence - Susan Watson.pdf
15.Correspondence - Matthew Glass_Redacted.pdf

Mayor Guthrie provided opening remarks regarding the scope of the 2023 Governance Review. 

The following delegates spoke: 
David Douglas
Kevin Bowman
Susan Watson
Lin Grist
Werner Zimmermann
Scott Frederick
John Fisher
Stan Kozak
Pia Muchaal
Diane Hurst
Tanya Gavaert
John Farley
Harry Lane
Mathew Glass
Anne Gajerski-Cauley
Ron East
Barbara Mann

  • Moved ByCouncillor Allt
    Seconded ByCouncillor Goller
    1. That the amended Procedure By-law, included as Attachment-1 to the 2023 Governance Review dated June 6, 2023, be approved, as amended at the Committee of the Whole meeting held on June 6, 2023.
    2. That the amended Closed Meeting Protocol, included as Attachment-2 to the 2023 Governance Review dated June 6, 2023, be approved.
    3. That recommendations three, four, five and six, approved at the June 6, 2023 Committee of the Whole meeting regarding the 2023 Governance Review dated June 6, 2023, be deferred and that the City Clerk, and Strategy, Innovation and Intergovernmental Services staff report back to City Council.
    4. That the City Clerk and Mayor be directed to review the current governance framework for the Strategic Advisory Group on Downtown Guelph to ensure compliance with all applicable legislation and report back to City Council as required.
    5. That the Delegation of Authority By-law be amended as outlined in Attachment-7 to the 2023 Governance Review dated June 6, 2023 and the Delegation of Authority Noise Exemption Correction Council Memo dated June 27, 2023.
  • Additional Motion
    Moved ByCouncillor Allt
    Seconded ByCouncillor Caron
    1. That, in order to continue ten (10) minute delegation times at Council Planning, an additional clause be added to section 4.8 of the proposed Procedure By-law as follows:

    4.8 (u) - Notwithstanding Section 4.8 (a), the time limitation for delegations speaking at a public meeting to hear applications under the Planning Act, shall not exceed ten minutes. Council may extend the ten minute time period by a majority vote of the Council Members present without debate.

    Voting in Favour: (9)Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, and Councillor Chew
    Voting Against: (3)Mayor Guthrie, Councillor Gibson, and Councillor Billings
    Carried (9 to 3)
  • Additional Motion
    Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Allt
    1. That the Procedural Bylaw, included as Attachment-1 to the 2023 Governance Review dated June 6, 2023, be amended to add the singing of O Canada, silent reflection and First Nations acknowledgement to all meeting types.
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew
    Carried (12 to 0)
  • Additional Motion
    Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Goller
    1. That Section 4.10 Motions and Order of Voting c) be amended to include “and that it be read aloud” so the new clause reads:

    “When a Councillor moves a motion or an amendment to a motion that is not included as part of the agenda package, that Councillor shall provide a copy of the motion to the Mayor or chair, and that it be read aloud, prior to the vote being taken.”

    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (13 to 0)
  • Additional Motion
    Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Chew
    1. That Table 3, row 1.2 of the Delegation of Authority By-law, included at Attachment-7 to the 2023 Governance Review dated June 6, 2023, be amended to return the noted limitation to five years.
    Voting in Favour: (8)Councillor Gibson, Councillor Allt, Councillor O'Rourke, Councillor Caron, Councillor Caton, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Voting Against: (5)Mayor Guthrie, Councillor Goller, Councillor Downer, Councillor Billings, and Councillor Klassen
    Carried (8 to 5)
  • Main motion as amended
    1. That the amended Procedure By-law, included as Attachment-1 to the 2023 Governance Review dated June 6, 2023, be approved, as amended at the Committee of the Whole meeting held on June 6, 2023 and City Council meeting held June 27, 2023.
    2. That the amended Closed Meeting Protocol, included as Attachment-2 to the 2023 Governance Review dated June 6, 2023, be approved.
    3. That recommendations three, four, five and six, approved at the June 6, 2023 Committee of the Whole meeting regarding the 2023 Governance Review dated June 6, 2023, be deferred and that the City Clerk, and Strategy, Innovation and Intergovernmental Services staff report back to City Council.
    4. That the City Clerk and Mayor be directed to review the current governance framework for the Strategic Advisory Group on Downtown Guelph to ensure compliance with all applicable legislation and report back to City Council as required.
    5. That the Delegation of Authority By-law be amended as outlined in Attachment-7 to the 2023 Governance Review dated June 6, 2023 and the Delegation of Authority Noise Exemption Correction Council Memo dated June 27, 2023 and as amended at the City Council meeting held June 27, 2023.
    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (13 to 0)

6.
By-laws

 
  • Moved ByCouncillor Caron
    Seconded ByCouncillor Downer

    That By-laws numbered (2023)-20791, (2023)-20805, (2023)-20807, (2023)-20808 and (2023)-20809, are hereby passed.

    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (13 to 0)

7.
Mayor’s Announcements

 

Mayor Guthrie thanked Councillor Caton for bringing Bill C22 to the attention of Council and noted that the Bill has passed. 

8.
Adjournment

 
  • Moved ByCouncillor Billings
    Seconded ByCouncillor Richardson

    That the meeting be adjourned. (9:18 p.m.)

    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (13 to 0)
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