Minutes of Committee of the Whole Meeting

Tuesday, June 07, 2022 at 2:00 P.m. - 6:00 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Council:

• Mayor C. Guthrie
• Councillor P. Allt
• Councillor B. Bell
• Councillor C. Billings
• Councillor L. Caron
• Councillor C. Downer
• Councillor D. Gibson
• Councillor R. Goller
• Councillor J. Hofland
• Councillor D. O'Rourke
• Councillor M. Salisbury

Absent:

• Councillor J. Gordon
• Councillor M. MacKinnon

Staff:

• S. Stewart, Chief Administrative Officer
• C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
• J. Holmes, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
• T. Lee, Deputy Chief Administrative Officer, Corporate Services
• D. Godfrey, General Manager, Operations
• J. Rose, General Manager, Environmental Services
• S. O'Dwyer, Manager, Financial Reporting Accounting
• L. Lefler, Environmental Planner
• S. O'Brien, General Manager, City Clerk's Office/City Clerk
• D. McMahon, Manager, Legislative Services/Deputy Clerk
• E. Barber, Board and Committee Coordinator
• G. Meades, Council and Committee Coordinator

Also Present:

• Matthew Betik, Partner, KPMG LLP

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2.

Call to Order - Mayor Guthrie

Mayor Guthrie Called the meeting to order. (2:02 p.m.)

3.

Staff Recognitions

Mayor Guthrie presented the following:

3.1

Project Management Professional (PMP) Designation

Andrew Miller, Project Engineer
Colleen Gammie, Infrastructure Planning Engineer
Jackie Kay, Project Engineer
Kyle VanderMeer, Environmental Engineer

3.2

Ontario Public Works' Association Project of the Year Award ($2M-$10M) - Niska Road and Bridge Reconstruction

Ken VanderWal, Manager, Engineering Technical Services
Leah Lefler, Environmental Planner
Stephen Robinson, Senior Heritage Planner

3.3

Ontario Public Works' Association Project of the Year Award (less than $2M) - Locomotive 6167 Relocation, Historical Restoration/Preservation

David DiPietro, Project Engineer
David Phan, Construction Engineering Technologist
Brennan Walker, Construction Inspector
Danna Evans, General Manager, Culture and Recreation
Tammy Adkin, Manager, Guelph Museums

3.4

Ontario Public Works' Association Project of the Year Award ($2M-$10M) for the F.M. Woods Waterworks Building

Emily Stahl, Manager, Technical Services, Water Services
Robin Puskas, Project Manager, Water Services
Angela VanderGugten, Water Operations Technician, Water Services
Jean Starchuk, Project Manager, Facilities and Energy Management

3.5

Accreditation in Public Relations Designation

Alison Springate, Supervisor, Digital and Operational Communications

4.

Disclosure of Pecuniary Interest and General Nature Thereof

There were no disclosures.

5.

Service Area - Audit 

Councillor Gibson joined the meeting.

Councillor Allt assumed the role of Chair.

6.

Items for Discussion - Audit

6.1

2021 Consolidated Financial Statements and External Audit Findings Report - 2022-187

Shanna O'Dwyer, Manager, Financial Reporting and Accounting and Matthew Betik, Partner, KPMG LLP provided a presentation on the subject.

The following delegate spoke:
Hugh Whiteley

• Moved By Councillor Hofland
  Seconded By Mayor Guthrie

  That the City of Guelph 2021 Consolidated Financial Statements and External Audit Findings Report, dated June 27, 2022, be approved.

  Voting in Favour: (11)

  Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor O'Rourke, Councillor Billings, and Councillor Caron

  Carried (11 to 0)

7.

Service Area Chair and Staff Announcements

None.

Council recessed. (3:05 p.m.)

Council reconvened. (3:15 p.m.) 

8.

Service Area - Infrastructure, Development and Enterprise Services 

Councillor O'Rourke assumed the role of Chair.

9.

Items for Discussion - Infrastructure, Development and Enterprise Services

9.1

Bird City Designation - 2022-173

Leah Lefler, Environmental Planner provided a presentation on the subject.

• Moved By Councillor Allt
  Seconded By Councillor Hofland
  1. That City Council adopt the resolution of support contained in Attachment-1 Resolution Certifying the City of Guelph a Bird Friendly City for signature by the Mayor or designate.
  2. That City Council direct staff to submit Attachment-2 City of Guelph Bird Friendly City Application and the signed resolution of support to Nature Canada to become a certified Bird Friendly City.

  Voting in Favour: (11)

  Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor O'Rourke, Councillor Billings, and Councillor Caron

  Carried (11 to 0)

  Councillor Allt left the meeting.

  
  

9.2

2021 Water Supply Master Plan Update - 2022-203

Jayne Holmes, Deputy Chief Administrative Office, Infrastructure Development and Enterprise and Jennifer Rose, General Manager, Environmental Services provided a presentation on the 2021 Water Supply Master Plan Update and the 2022 Wastewater Treatment and Biosolids Management Master Plan Update.

• Councillor Caron left the meeting.

  Moved By Councillor Hofland
  Seconded By Mayor Guthrie
  1. That the 2021 Water Supply Master Plan Update be approved according to the requirements of the Class EA process, and the associated projects be implemented subject to future budget approvals.
  2. That Delegation Authority be provided to the Deputy CAO of IDE to enter into a cost sharing agreement with the County of Wellington, Township of Puslinch and Guelph/Eramosa Township, subject to the satisfaction of the City solicitor, for Source Water Protection Services.

  Voting in Favour: (9)

  Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Goller, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor O'Rourke, and Councillor Billings

  Carried (9 to 0)

9.3

2022 Wastewater Treatment and Biosolids Management Master Plan Update - 2022-206

• Moved By Councillor Billings
  Seconded By Councillor Goller
  1. That the 2022 Wastewater Treatment and Biosolids Management Master Plan Update be approved according to the requirements of the Class EA process, and the associated projects be implemented subject to future budget approvals.

  Voting in Favour: (9)

  Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Goller, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor O'Rourke, and Councillor Billings

  Carried (9 to 0)

10.

Service Area Chair and Staff Announcements 

Jayne Holmes, Deputy Chief Administrative Office, Infrastructure Development and Enterprise announced the City of Guelph received the Water Next Award in the category of Water Resources to celebrate Canadian water leaders and champions.

11.

Service Area - Public Services 

Councillor Downer assumed the role of Chair.

12.

Consent Agenda - Public Services 

12.1

Taxicab Rate Increase - 2022-166

• Moved By Councillor Hofland
  Seconded By Councillor Billings
  1. That Council direct staff to amend City of Guelph By-law (2018) 20272 (Taxicab) to reflect an approximate 6.7 percent increase in taxicab rates, effective July 1, 2022

  Voting in Favour: (9)

  Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Goller, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor O'Rourke, and Councillor Billings

  Carried (9 to 0)

13.

Service Area Chair and Staff Announcements 

None.

14.

Adjournment

• Moved By Councillor O'Rourke
  Seconded By Councillor Hofland

  That the meeting be adjourned (4:11 p.m.) 

  Voting in Favour: (9)

  Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Goller, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor O'Rourke, and Councillor Billings

  Carried (9 to 0)