Minutes of Guelph City Council

Tuesday, June 25, 2024 at 5:30 P.m. - 10:30 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Council:

• Mayor C. Guthrie
• Councillor P. Allt
• Councillor C. Billings
• Councillor L. Busuttil
• Councillor L. Caron
• Councillor E. Caton
• Councillor K. Chew
• Councillor C. Downer
• Councillor D. Gibson
• Councillor R. Goller
• Councillor C. Klassen
• Councillor D. O'Rourke

Absent:

• Councillor M. Richardson

Staff:

• J. Holmes, Acting Chief Administrative Officer
• C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
• T. Lee, Deputy Chief Administrative Officer, Corporate Services
• T. Gayman, Acting Deputy Chief Administrative Officer, Infrastructure, Development and Environment
• T. Baker, General Manager, Finance/City Treasurer
• D. Evans, General Manager, Culture, Tourism and Community Investment
• S. O Dwyer, Manager Financial Strategy and Reporting/Deputy Treasurer
• H. Connell, Manager, Business and Technical Services
• T. Colley-Balgrove, Senior Corporate Analyst, Financial Reporting
• N. Davison, Waste Resource Circular Economy Specialist
• D. McMahon, Acting General Manager, City Clerk's Office/City Clerk
• G. Meades, Acting Manager, Legislative Services/Deputy Clerk
• C. Murray-Sprague, Council and Committee Coordinator
• J. Tang, Legislative Coordinator

Also Present:

• Matt Betik, Partner, KPMG

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1.

Call to Order

Mayor Guthrie called the meeting to order (5:31 p.m.).

2.

Authority to move into closed meeting

• Moved By Councillor Klassen
  Seconded By Councillor Caton

  That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to the Municipal Act, Section 239(2)(b)(c)(d)(f) and (i) of the Municipal Act, personal matters about an identifiable individual, including municipal or local board employees; a proposed or pending acquisition or disposition of land by the municipality or local board; labour relations or employee negotiations; advice that is subject to solicitor-client privilege, including communications necessary for that purpose and a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board. 

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)

  The following items were considered: 

  
  

2.1

Call to Order (closed meeting)

2.2

Disclosure of Pecuniary Interest and General Nature Thereof (closed items)

2.3

Confirmation of Closed Minutes

2.4

Appointment to the Board of Trustees of the Elliott

2.5

Bargaining Mandate Report – Amalgamated Transit Union Local 1189, 2024-304

2.6

Southgate Business Park Lands - Revised Term Sheet - 2024-317

3.

Closed Meeting Summary

Mayor Guthrie spoke regarding the matters discussed in closed session and identified the following:
Bargaining Mandate Report – Amalgamated Transit Union Local 1189
Staff direction was given 
Southgate Business Park Lands - Revised Term Sheet    
Council received information 

• Appointment to the Board of Trustees of the Elliott
  Moved By Councillor Allt
  Seconded By Councillor Busuttil
  1. That Lise Betteridge be appointed to the Board of Trustees of the Elliott for a term ending June 2027 or until such time as a successor is appointed. 

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)

4.

Open Meeting – 6:00 p.m.

Mayor Guthrie called the meeting to order (6:21 p.m.).

4.4

Disclosure of Pecuniary Interest and General Nature Thereof

There were no disclosures. 

5.

Committee of the Whole Consent Report and Joint Social Service and Land Ambulance Committee Consent Report

• Moved By Councillor Billings
  Seconded By Councillor Klassen

  That the June 25, 2024 Committee of the Whole Consent Report and Joint Social Service and Land Ambulance Committee Consent Report, identified below be adopted.

5.1

2024 Corporate Asset Management Plan and Levels of Service Study - 2024-93

• 1. That Council approve the 2024 Asset Management Plan, including the baseline asset levels of service, and direct staff to submit it to the Ministry of Infrastructure on or before July 1, 2024.
  2. That staff bring back an update to the projected year of reaching sustainable funding based on updates made to capital funding levels for infrastructure renewal and the associated implications for state of good repair and service levels through the 2025 budget confirmation process.

7.

Confirmation of Open Minutes

• Moved By Councillor Downer
  Seconded By Councillor Busuttil

  That the minutes of the open Council Meetings held May 14 and 28, 2024, and the Committee of the Whole Meetings held April 3, May 7 and 15, 2024 be confirmed as recorded and without being read.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)

8.

Items for Discussion

8.1

2023 Audited Consolidated Financial Statements, 2024-272

Teisha Colley-Balgrove, Senior Corporate Analyst, Financial Reporting, introduced new financial reporting standards. 
Matt Betik, Partner, KPMG, presented the audited financial statements. 

• Moved By Councillor Allt
  Seconded By Councillor Busuttil
  1. That the City of Guelph 2023 Consolidated Financial Statements and External Audit Findings Report, dated June 25, 2024, be approved.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)

8.2

Single-Use Items Strategy Phase 2, 2024-245, 2024-303

Jayne Holmes, Acting Chief Administrative Officer, provided an update on the engagement on the use of reusable containers. 

• Moved By Councillor Klassen
  Seconded By Councillor O'Rourke
  1. That the phase 2 recommendations for the Single-Use Items Reduction Strategy, as included in report 2024-245, dated June 4, 2024, be approved.
  2. That the Single-Use Items By-law (2024)-20938, as amended and including the use of re-usable containers with the same effective date as the Single-Use Items Phase 2 timeline of March 1, 2025, be approved.

  The motion was withdrawn by the mover and seconder. 

  
  
• Moved By Councillor Downer
  Seconded By Councillor Klassen
  1. That the phase 2 recommendations for the Single-Use Items Reduction Strategy, as included in report 2024-245, dated June 4, 2024, be approved.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)
• Moved By Councillor O'Rourke
  Seconded By Councillor Downer

  2. That the Single-Use Items By-law (2024) – 20938, as amended, be approved.
• Amendment
  Moved By Councillor O'Rourke
  Seconded By Councillor Downer

  2. That the Single-Use Items By-law (2024)-20938 be amended to remove sleeves from the “Accessory Foodware Item” definition and that clause 5.1 be amended to state “5.1 A Business must accept a customer’s Reusable Drink Cup for beverage orders made in-store for beverages consumed on or off a business’ premises unless served through a window to a customer at a drive-through or purchased for delivery.”

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)
• Main Motion as Amended
  Moved By Councillor O'Rourke
  Seconded By Councillor Downer

  2. That the Single-Use Items By-law (2024) – 20938, as amended, be approved.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)
• New Motion
  Moved By Councillor Klassen
  Seconded By Councillor Goller

  3. That staff be directed to conduct additional engagement and research with respect to the inclusion of re-useable containers as part of the Single-Use Items By-law (2024)-20938, and report back to Council prior to the effective date of the Single-Use Items Phase 2 timeline of March 1, 2025.
• Amendment
  Moved By Councillor Busuttil
  Seconded By Councillor Allt

  3. That staff be directed to conduct additional engagement and research with respect to the use of re-useable containers and report back to Council.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)
• Main Motion as Amended
  Moved By Councillor Klassen
  Seconded By Councillor Goller

  3. That staff be directed to conduct additional engagement and research with respect to the use of re-useable containers and report back to Council.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)

  Council Recessed (7:36 p.m.)
  Council Reconvened (7:46 p.m.)

  
  

8.3

Drill Hall Responses to Expressions of Interest and Planned Future Use - 2024-261, 2024-302

The following delegates spoke:
Stephanie Bryenton 
Michelle Peek
Norma Mendoza

• Moved By Councillor Downer
  Seconded By Councillor Caron
  1. That staff be directed to allocate up to $25,000 from the unspent 2024 Community Investment Strategy account, to be used towards conducting a City led feasibility study and community engagement process for potential future arts and culture uses of the Drill Hall, with a report back to City Council no later than March 31, 2025.
  2. That the City of Guelph continue to own the Drill Hall building, and continue to be responsible to fund and maintain the current state of the structural elements and primary systems, estimated at approximately $125 000 annually.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)

9.

By-laws

• Moved By Councillor Allt
  Seconded By Councillor Chew
  1. That By-laws (2024) - 20938 as amended, (2024) - 20940, (2024) - 20952, (2024) - 20954 and (2024) - 20955 to (2024) - 20957 be approved subject to Section 284.11 (4) of the Municipal Act.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)

11.

Adjournment

• Moved By Councillor Caton
  Seconded By Councillor Chew
  1. That the meeting by adjourned (8:28 p.m.)
  Carried