Minutes of Committee of the Whole Meeting

Wednesday, July 05, 2023 at 2:00 P.m. - 6:00 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Council:

• Mayor C. Guthrie
• Councillor P. Allt
• Councillor C. Billings
• Councillor L. Busuttil
• Councillor L. Caron
• Councillor E. Caton
• Councillor K. Chew
• Councillor D. Gibson
• Councillor R. Goller
• Councillor C. Klassen
• Councillor D. O'Rourke
• Councillor M. Richardson

Absent:

• Councillor C. Downer

Staff:

• S. Stewart, Chief Administrative Officer
• C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
• T. Lee, Deputy Chief Administrative Officer, Corporate Services
• T. Baker, General Manager, Finance/City Treasurer
• S. Dunnigan, Acting General Manager, Economic Development and Tourism
• T. Gayman, General Manager, Engineering and Transportation Services/City Engineer
• D. Godfrey, General Manager, Operations
• J. Sales, General Manager, Strategy, Innovation and Intergovernmental Services
• N. Tampacopoulos, General Manager, Environmental Services
• D. Gronc, Manager, Corporate and Community Safety
• A. Jaworiwsky, Manager, Tourism and Destination Development
• S. O'Brien, General Manager, City Clerk's Office/City Clerk
• E. Barber, Board and Committee Coordinator
• J. da Silva, Council and Committee Coordinator
• C. Murray-Sprague, Council and Committee Coordinator

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1.

Call to Order - Mayor

Mayor Guthrie called the meeting to order. (2:00 p.m.)

1.4

Disclosure of Pecuniary Interest and General Nature Thereof

There were no disclosures.

2.

Staff Recognitions

2.1

Dylan McMahon - Accredited Ontario Municipal Clerk (AOMC)

Mayor Guthrie recognized Dylan McMahon for the achievement of this designation.

3.

Service Area - Governance 

4.

Items for Discussion - Governance

4.1

Future Guelph Strategic Plan 2024-2027 - 2023-182

Scott Stewart, Chief Administrative Officer, provided opening remarks and spoke to the highlights of the proposed plan.

Jodie Sales, General Manager, Strategic Innovation and Intergovernmental Services, outlined important aspects of the plan.

Stephen O'Brien, General Manager, City Clerk's Office/City Clerk, spoke to the foundations of the Future Guelph Strategic Plan.

Terry Gayman, General Manager, Engineering and Transportation Services/City Engineer, spoke to the City Building pilar in the strategic plan.

Doug Godfrey, General Manager, Operations, spoke about City infrastructure and open spaces priorities included in the strategic plan.

Nectar Tampacopoulos, General Manager, Environmental Services, spoke to climate action considerations included in the strategic plan.

Stacey Dunnigan, Acting General Manager, spoke to economic development and tourism considerations included in the plan.

Tara Baker, General Manager, Finance/City Treasurer, explained how the strategic plan aligns with the Multi-year budget.

The following delegates spoke on this item:
John Fisher
Lorenz Calcagno
Meg Thorburn

• Moved By Councillor Allt
  Seconded By Councillor Klassen
  1. That Future Guelph: Strategic Plan 2024-2027 be approved.
  2. That the costs associated with the implementation of Future Guelph: Strategic Plan 2024-2027 be referred to the 2024-2027 multi-year budget planning process in Fourth Quarter 2023.
  3. That staff be directed to share the final key performance indicators for Future Guelph: Strategic Plan 2024-2027 in an information report in fall 2023.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)

5.

Service Area Chair and Staff Announcements

Council recessed at 3:26 p.m.

6.

Service Area - Infrastructure, Development and Enterprise Services 

Councillor O'Rourke assumed the role of Chair and called the meeting to order. (3:34 p.m.)

7.

Items for Discussion - Infrastructure, Development and Enterprise Services

7.1

Permanent Seasonal Patio Program - 2023-236

Krista Walkey, Acting Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services, provided opening remarks.

Alex Jaworiwsky, Manager, Tourism and Destination Development, outlined the outcomes of the pilot Seasonal Patio Program 2021-2023, and further explain the recommendations presented to Council.

The following delegates spoke on this item:
Richard Overland
Dario Direnzo

The following registered delegates did not speak:
Matt Martindale
Dino Serenenty

• Moved By Councillor Klassen
  Seconded By Mayor Guthrie
  1. That the Seasonal Patio Program as described in the Permanent Seasonal Patio Program report dated July 5, 2023 be approved pending budget approval as part of the 2024-2027 multi-year budget.
• First Amendment
  Moved By Councillor Goller
  Seconded By Mayor Guthrie

  That the monthly fee per square meter be phased in over the next 3 years.

  Councillor Allt raised a point of order to ask for clarification on the amendment. Chair O'Rourke allowed the mover to clarify the intent of the motion.

  Mayor Guthrie raised a point of order to suggest that the amendment in question should be a stand-alone motion. 

  The amendment was withdrawn by the mover and seconder.

  Councillor Allt raised a point of order to suggest referring the main motion back to staff. Chair O'Rourke asked the City Clerk for advice.

  
  
• Additional Motion
  Moved By Councillor Klassen
  Seconded By Councillor Goller

  That, in preparation for the seasonal patio program, staff be directed to research and report back to Council by Q1 2024 on the following options for businesses impacted by reductions in downtown parking:

  1. The conversion of a small number of 2-hour parking spots to temporary short-term parking spaces during business hours, and/or;
  2. The creation of a program where businesses can offer free parking to their customers in City parkades to offset the reduced on-street 2-hour parking.

  The additional motion was withdrawn by the mover and seconder.

  
  
• Main Motion
  Moved By Councillor Klassen
  Seconded By Mayor Guthrie
  1. That the Seasonal Patio Program as described in the Permanent Seasonal Patio Program report dated July 5, 2023 be approved pending budget approval as part of the 2024-2027 multi-year budget.

  Voting in Favour: (11)

  Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew

  Carried (11 to 0)

9.

Service Area - Public Services 

10.

Consent Agenda - Public Services 

10.1

Paramedic Services Response Time 2022 and Performance Plan 2024 - 2023-265

• Moved By Councillor Billings
  Seconded By Councillor Allt
  1. That the Response Time Performance Plan for 2024 is set as recommended by staff.
  2. That Council receives for information the report on the Response Time Performance of Guelph Wellington Paramedic Service in 2022.

  Voting in Favour: (11)

  Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew

  Carried (11 to 0)

  Council recessed at 5:00 p.m.

  
  

11.

Items for Discussion - Public Services

Councillor Chew assumed the role of Chair and called the meeting to order. (5:33 p.m.)

11.1

By-law Review Update - 2023-256

Councillor Goller spoke to the item and introduced the following motion:

• Moved By Councillor Goller
  Seconded By Councillor Allt
  1. That staff report back by October 2023 on any bylaw reviews that are recommended to be removed from the workplan in order to free up resources,
  2. That staff report back by October 2023 on the proposed timelines for changes to the workplan in order to add in an update to the noise by-law to explore the use of vehicle noise cameras in Guelph, and
  3. That staff report back by October 2023 on the proposed timelines for changes to the workplan in order to add in the creation of a by-law that allows contained smokeless recreational wood-burning fires, and
  4. That staff report back by October 2023 on the proposed timelines for changes to the workplan in order to add in the creation of a by-law banning the use and sale of fireworks.

  The following delegate spoke on this item:
  Donna Jennison

  Mayor Guthrie requested for the clauses to be voted on separately.

  
  
• Clause 1 of the Main Motion

  1. That staff report back by October 2023 on any bylaw reviews that are recommended to be removed from the workplan in order to free up resources,

  Voting in Favour: (9)

  Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor O'Rourke, Councillor Billings, Councillor Caton, Councillor Klassen, Councillor Richardson, and Councillor Chew

  Carried (9 to 0)
• Clause 2 of the Main Motion

  2. That staff report back by October 2023 on the proposed timelines for changes to the workplan in order to add in an update to the noise by-law to explore the use of vehicle noise cameras in Guelph, and
• Amendment to Clause 2 of the Main Motion
  Moved By Councillor O'Rourke
  Seconded By Mayor Guthrie

  That staff report back by October 2023 on potential timelines for changes to the workplan in order to update the noise by-law to explore the use of vehicle noise cameras in Guelph, and other issues related to the noise by-law.

  Voting in Favour: (10)

  Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor O'Rourke, Councillor Billings, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew

  Carried (10 to 0)
• Clause 2 as Amended

  2. That staff report back by October 2023 on potential timelines for changes to the workplan in order to update the noise by-law to explore the use of vehicle noise cameras in Guelph, and other issues related to the noise by-law.

  Voting in Favour: (10)

  Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor O'Rourke, Councillor Billings, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew

  Carried (10 to 0)
• Clause 3 of the Main Motion

  3.That staff report back by October 2023 on the proposed timelines for changes to the workplan in order to add in the creation of a by-law that allows contained smokeless recreational wood-burning fires, and
• Amendment to Clause 3 of the Main Motion
  Moved By Councillor O'Rourke
  Seconded By Councillor Goller

  That staff report back by October 2023 on the proposed timelines for changes to the workplan in order to review the outdoor recreational fire burning by-law, including the potential use of smokeless recreational wood-burning fires.

  Voting in Favour: (9)	Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor O'Rourke, Councillor Billings, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
  Voting Against: (1)	Councillor Caton

  Carried (9 to 1)
• Clause 3 as Amended

  3. That staff report back by October 2023 on the proposed timelines for changes to the workplan in order to review the outdoor recreational fire burning by-law, including the potential use of smokeless recreational wood-burning fires.

  Voting in Favour: (9)	Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor O'Rourke, Councillor Billings, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
  Voting Against: (1)	Councillor Caton

  Carried (9 to 1)
• Clause 4 of the Main Motion

  4. That staff report back by October 2023 on the proposed timelines for changes to the workplan in order to add in the creation of a by-law banning the use and sale of fireworks.
• Amendment to Clause 4 of the Main Motion
  Moved By Mayor Guthrie
  Seconded By Councillor Allt

  That staff report back by October 2023 on the proposed timelines for changes to the work plan in order to facilitate a full engagement process on the deployment, use and sale of fireworks within the City of Guelph.

  Voting in Favour: (10)

  Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor O'Rourke, Councillor Billings, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew

  Carried (10 to 0)
• Clause 4 as Amended

  4. That staff report back by October 2023 on the proposed timelines for changes to the work plan in order to facilitate a full engagement process on the deployment, use and sale of fireworks within the City of Guelph.

  Voting in Favour: (10)

  Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor O'Rourke, Councillor Billings, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew

  Carried (10 to 0)
• Motion as Carried
  1. That staff report back by October 2023 on any bylaw reviews that are recommended to be removed from the workplan in order to free up resources,​
  2. That staff report back by October 2023 on potential timelines for changes to the workplan in order to update the noise by-law to explore the use of vehicle noise cameras in Guelph, and other issues related to the noise by-law, and​
  3. That staff report back by October 2023 on the proposed timelines for changes to the workplan in order to review the outdoor recreational fire burning by-law, including the potential use of smokeless recreational wood-burning fires, and​
  4. That staff report back by October 2023 on the proposed timelines for changes to the work plan in order to facilitate a full engagement process on the deployment, use and sale of fireworks within the City of Guelph.

11.2

E-scooter By-law - 2023-276

The following delegate spoke on the item:
Adrian Salvatore

The following registered delegate did not speak on the item:
Mike Darmon

• Moved By Councillor Goller
  Seconded By Mayor Guthrie
  1. That Council approve the draft by-law and any required amendments to the Traffic By-law Number (2022) - 20698 to permit the operation of personal use e-scooters effective August 1, 2023.
• First Amendment
  Moved By Councillor Goller
  Seconded By Mayor Guthrie
  1. That the e-scooters usage be limited to City roadways and multi-use paths.
  2. That Council approve the draft by-law and any required amendments to the Traffic By-law Number (2022) - 20698 to permit the operation of personal use e-scooters effective August 1, 2023

  The mover and the seconder agreed to withdraw the motion.

  
  
• Main Motion
  Moved By Councillor Goller
  Seconded By Mayor Guthrie
  1. That Council approve the draft by-law and any required amendments to the Traffic By-law Number (2022) - 20698 to permit the operation of personal use e-scooters effective August 1, 2023.

  Voting in Favour: (10)

  Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor O'Rourke, Councillor Billings, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew

  Carried (10 to 0)

13.

Adjournment

• Moved By Councillor Allt
  Seconded By Mayor Guthrie

  That the meeting be adjourned. (7:07 p.m.)

  Carried