Committee of the Whole 
Revised Meeting Agenda

Monday, October 05, 2020 at 1:00 P.m. - 8:00 P.m.

Remote meeting live streamed

on guelph.ca/live

Changes to the original agenda are noted with an asterisk "*". 

 

To contain the spread of COVID-19, Committee of the Whole Meetings are being held electronically and are live streamed at guelph.ca/live 

 

For alternate meeting formats, please contact the City Clerk's Office at [e-mail] or 519-822-1260 extension 5603.  

---

1.

Notice - Electronic Participation

1.1

City Council

This meeting will be held by Electronic Participation in accordance with the City of Guelph Procedural By-law (2020)-20515.

2.

Call to Order - Mayor

2.1

Disclosure of Pecuniary Interest and General Nature Thereof

3.

Authority to move into closed meeting

• Recommendation:

  That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to the Municipal Act, to consider:

3.1

Disclosure of Pecuniary Interest and General Nature Thereof

3.2

Baker District - Project Update - 2020-149

Section 239 (2)(c) and (f) of the Municipal Act relating to a proposed or pending acquisition or disposition of land by the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

4.

Open Meeting - 2:00 p.m.

5.

Staff Recognitions

5.1

AMCTO's Academic Excellence Award for the Executive Diploma in Municipal Management

Bill Bond, Senior By-law Administrator

5.2

"Award of Excellence" at the 26th Communicator Awards in the Film/Video-Government Relations Category for Stormwater Video

Alexandra Marson, Stormwater Service Coordinator; Steve Miller, Lead Hand, Drainage; Steven Giesler, Drainage Operator; Geoff Allport, Vac All Operator; Greg Rogers, Drainage Operator; Cameron Robb, Drainage Operator; Philip Smith, Vac All Operator; Jason Knight, Drainage Operator; Geoff Walker, Public Works Supervisor; Mary Angelo, Manager, Infrastructure, Development and Environmental Engineering; Arun Hindupur, Supervisor, Infrastructure Engineering; Mario Martinez, Engineering Technologist II; and Brenna Birkin, Communications Officer

6.

Service Area - Audit 

Vice-Chair - Mayor Guthrie

7.

Consent Agenda - Audit 

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration.  If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

7.1

Appointment of the External Auditor - 2020-146

• Recommendation:
  1. That KPMG LLP be appointed as the external auditor for the City of Guelph for the fiscal years ending 2020 through 2024.
  2. That the Treasurer be authorized to annually execute the engagement letter with KPMG LLP subject to the terms approved.

8.

Service Area Chair and Staff Announcements

9.

Service Area - Infrastructure, Development and Enterprise Services 

Vice-Chair - Mayor Guthrie

10.

Consent Agenda - Infrastructure, Development and Enterprise Services

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration.  If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

10.1

Sign By-law Variance for 292 Speedvale Avenue West - 2020-139

• Recommendation:

  That the request for variance from Table 2, Row 1 of Sign By-law Number (1996)-154245, as amended, to permit one (1) internally illuminated freestanding sign with a sign area of 3.83m² and a height 1.5m above an adjacent roadway, to be 80 metres from another freestanding sign on the property of 292 Speedvale Avenue West, be approved.

10.2

Ministry of Transportation Connecting Links Program - 2021-2022 Application - York Road Reconstruction: Stevenson Street to Victoria Road - 2020-145

• Recommendation:
  1. That staff be authorized to submit an application to the Ministry of Transportation with respect to the 2021-2022 Connecting Links Program for the reconstruction of York Road from Stevenson Street to Victoria Road.
  2. That staff be authorized to confirm to the Ministry of Transportation that Council:
     1. supports of the project identified in the application;
     2. confirms that capital funding is available for the municipal contribution component; and,
     3. agrees that if the application is successful, the municipality will proceed with the project in accordance with the timelines specified in the application.

11.

Items for Discussion - Infrastructure, Development and Enterprise Services

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

11.1

Draft Recommendation for the New Sign By-law - 2020-138, 2020-138

Presentation:
Bill Bond, Senior By-law Administrator

Delegation:
*Ian Brown

Correspondence:
*David Briggs
*Nicholas Campney, Pattison Outdoor Advertising

• Recommendation:
  1. That Council direct staff to draft a new Sign By-law based on the draft recommendations outlined in Attachment 2 – Overview of Recommended Changes for the New Sign By-law.

11.2

South End Community Centre Project Update - 2020-141

Presentation:
Antti Vilkko, General Manager, Facilities and Energy Management
Colleen Clack-Bush, Deputy Chief Administrative Officer, Public Services

Delegations:
*Susan Watson
*Doug Minett
*Hugh Whiteley (presentation)
*Scott Butler

Correspondence:
*Monica Chamberlain
*Susan Watson
*Hugh Whiteley

• Recommendation:

  That the following staff recommendations be referred to the October 7, 2020 Special City Council meeting:

  1. That the South End Community Centre as presented in Report 2020-141 dated October 5, 2020 be approved at a cost of $80 million and reflected in the 2021 capital budget.
  2. That construction begin in 2022 and any change in capital cost, resulting from final site plan, early competitive procurement processes and considerations of impacts of COVID on facility and programming design, be included in the 2022 capital budget.
  3. That staff be directed to phase-in the estimated annual operating cost of $2.4 million as part of the 2021-2024 operating budget and forecast.

11.3

Baker District - Project Update - 2020-148

Presentation:
Kealy Dedman, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
Antti Vilkko, General Manager, Facilities and Energy Management
Jonathan Westeinde, Windmill Development Group Ltd.
Megan Torza, DTAH
Duncan Bates, Diamond Schmitt
James Krauter, Manager, Taxation and Revenue/Deputy Treasurer
Scott Stewart, Chief Administrative Officer

Delegations:
*Scott Butler, Chair, Guelph Public Library Board
*Lilly Bent
*Susan Watson
*Marty Williams, Downtown Guelph Business Association
*Carly Klassen
*Bill McLellan
*Tanja Gevaert
*David J.A. Douglas
*Heena Mistry
*Lisa Kelso
*Rosanne Morris
*Sam Boer
*Doug Minett
*Rick Light
*Tom Deligiannis
*Lin Grist
*Kinnery Chaparrel
*Ron East, Council of Canadians, Guelph Chapter
*Ali Versluis
*Susan Ratcliffe
*Ze'ev Gedalof
*Virginia Gillham, Chair, Friends of the Guelph Public Library
*Scott Frederick
*Barbara Mann
*Andrew Sandor, on behalf of CUPE Local 1946, Guelph Public Library Workers
*Melissa Campbell
*Ian Panabaker
*Gord Riddle
*Diane Hurst
*James Smith
*Morgan Dandie-Hannah
*Anne Gajerski- Cauley

Correspondence:
Rhonda McMahon, Sandra Swietochowska Murray and Owen Murray, Rebecca Adam, Stephany Reeves, Dean and Ramune Beattie, Jason Rice, Judy MacEachern, Chelsea Woolley, Peter Landriault, Colleen Sorensen, *Sharleen Cornelius, *Wayne and Vivian Warren, *Jordan Vaughan-Werner, *Angela Brnjas, *Mary Pigozzo, *Margaret Williams, *Heather Culford, *Dan Caissie, *J. White, *Vicky Weiler, *Raymond Duchesne, *Rob Statz, *Philippa Clarke, *Nathan Brousse, *Beverly-Ann Woods, *Jayne Ford, *Dianna Ford, *Tim Caughill, *Adam Walker, *Taylor Grant, *Jennifer & Nick Kochan, *Katie O'Connor, *Jeff, *Elizabeth Ross, *Katharine Moores, *Misty Strongitharm, *Ben Minett, *Monica Lueddeke, *Don Breen, *Kelli Caldwell, *Jessica Luttmann, *Paul Benedetto, *Elizabeth Macrae, *Eydie Marion-McCrae, *Susan Atkinson, *Betty Wickett, *Laura Penny, *Lyn Hoppe, *Kathy McCallum, *Ella Turnbull, *Kat Daly, *Margaret Boyd, *Danny Williamson, *Heather M. Beecroft, *Judith McVittie, *Susan Jackson, *Cynthia Cheeseman and Martin Pearce, *Kim Fairfull, *Tova Davidson, *John McCallum, *T. Laxton, *Renee Smith, *Dave and Amanda Burrows, *Louie Visentin, *Nick Scott-Cone, *Scott Jennings, *Valerie Collins, *Joan Agnosta, *Ann Middleton, *Aaron Soch, *Olivia Mann, *Chad and Heidi OReilly-Nippard, *Paul Barson, *Jen Barson, *Lindsay Cox, *Gary Luck, *Jennifer Redmond, *Elizabeth Steggles, *Elizabeth Stewart, *Jennifer Loomis, *Karen Sweigard, *Jamey Rosen, *Cheryl Currie, *Jessie Lu, *Linda Kearns, *Jamie Binkle, *Monica Pease, *Mark Kaczmarczyk, *John Hart, *Duncan MacKenzie, *Yvette Tendick, *Sylvia Mollison, *Joanne McAuley, *Rachel Adelson, *Suzanne and Earlby Wakefield, *Jim and Anne Shute, *Jen Turnbull, *Keith Miles, *Irene Szabo, *Ze'ev Gedalof, *Mary Mulholland, *Denese Renaud, *Kevin Bowman, *Olga Petik, *Ashley Coles, *Kevin Page, *Erica Lear, *Jackie Curtis, *David Mulholland, *Linda M Hathorn, *Matthew Schafer, *Bob Fanning, *Enid Fanning, *Christine Hassan, *Bill McLellan, *Ted Bangay, *Sue Rietschin, *Susan Honeyman, *Chris Thorne, *David Josephy, *Amelia Meister, *Gillian Maurice, *Jim and Betty Mottin, *Annette Twist, *Melissa Campbell, *Catherine Bell, *Nicole Sheehy, *Helen Hanson, *Angela Anderson, *Angela Kressner, *Suzanne Muscat, *Steph Clarke, *Stephanie Kerr, *Pauline Head and Rick Petersen, *Nancy Ryan, *Fern Cooper, *Tom and Marion Reidel, *Bill James, *Travis Sachs, *Fiona Inglis, *Bruce Wilson, *Kevin Staunton, *Phil Collier, *Wendy Lindsay, *Julie Welch, *Cynthia Missabie, *John McLeod, *Byron Murray, *Murray Clarke, *Braden Phelan, *Helen Hoy, *Judy Hodgson, *Michael Bellingham, *Bob Speers, *Ralph Billings, *Sandra Wilson, *Linda Liddle, *Scott McCaw, *Carol Ann Douglas, *Julianne Pettigrew, *Clarke Sneddon, *Sidney Sproule, *Suzanne Duiker Kroon, *Caroline Harvey-Smith, *Douglas Haines, *Pat Lametti, *Heidi Klaming, *K. Vanessa Hyland, *Dan Gillis, *Wendy Berglund, *Liv Cazzola, *Les Indoe, *Lisa Kelso, *Brooks Wickett, *Sally and Gilbert Stelter, *Sally Ludwig, *Ellen, John, Jake, Julie, Will, Beth and Job Reinhart, *Andrew, Gerald and Elizabeth Bloomfield, *David Estill, *Wilma Honey, *Rosanne Morris, *Gail and Gordon Lange, *Jean McKenzie, *Tannis Maynard-Langedijk, *Brigid Porter, *Darcy R. Hiltz, *Ken Hanson, *Jan Sherman, *Sheila O'Reilly, *Matt Brodie, *Karen Kowalchuk, *Matt Shany, *Maria Pezzano, *Val Morse, *Joan Todd, *Marilyn Shapka, *Tim Allman, *Carly Klassen, *Katherine Roger, *Corinne Steel Gillespie, *Josh Slavin, *Betty Lou Clark, *Joan Eaglesham, *Marlene Congi, *Christine McEwan, *Steve Mercer, *Liz Boyle, *Ryan Townson, *Jacqueline Merkley, *Lillian Links, *Carol Savoie, *Parker Varnai, *Leah Scott, *Cindy Hannant-Steffler, *Sue Smith, *Janet Kaufman, *Norman Feldman, *Nancy Clarke, *Jeff Overton, *Barb Anderson, *Sam Boer, *Wendy MacDonald, *Joan Friendship-Gray, *Deborah Morrissette, *Sarah-Anne Thompson, *Nancy MacDonald, *Donna Sartori, *Claudia Etches, *Margaret Ahlers, *Melissa Biffis, *Monika Hauck, *Katie McLean, *Michael Bennett, *Virgina Andersen, *Tim Clarke, *Jane Cotter, *Lynn Allen, *Brian Ostrow, *Molly Swan, *Patti Broughton, *John Fisher, *Janessa Siren, *Jayne Patrick, *Barry MacLennan, *Janet Wood, *John D. Ambrose, *Beth Campeau, *Jan Salsberg, *Steven Van Dam, *Kate MacKenzie, *Mary and Greg Elliott, *Kathryn MacLean, *Jan and Aaron Douma, *Alex Ricci, *Rosanna Gemin, *Shelly Johnson, *Madeleine Digby, *Carole Stewart, *Esthrria, *Donna M. Kelly, *Margaret and Albert Abbink, *David Wood, *Cynthia Dool, *Ruth Sproule, *Stephen Kilburn, *Carol Herrmann, *Joel Rubinoff, *Cem Kaner, *Julia Grady, *Trish Fontyn, *Inam Carere, *Fern DeAngelis, *Peter Links, *Joy S. Roberts, *Nick James, *Adam Bonnycastle, *Kariann McGoogan, *Annie Wiese, *Erin Faith Young, *Matthew Glass, *Ken McGoogan, *Cynthia Bragg, *Emily Tyschenko, *Patricia Tersigni, *Vivian Webb, *Ian Digby, *Todd Smith, *Amy Lychwa, *C. Killen, *Thomas Eckert, *Shannon Thibodeau, *Kristen Bowman, *Krystyna Higgins, *Tanja Gevaert, *Deb Quaille, *Michel and Debi Hunter, *Laura Schreiner, *Russell Dunk, *Kira Vermond, *Travis Steffans, *Kristen Bester, *Marnie Benson, *Susan Watson, *Rob Ramage, *Walter Tyschenko, *Laura Baker, *Martin Collier, *Mary McNally, *John Farley, *Virginia Gilham, *Christopher J. Findlay, *Sandra McCormick, *Mrag Harbin, *Paula Brauer, *Teresa McKeeman, *Thomas King, *Geof Kearns, *Jonathan Webb, *Dorothy M. Fisher, *Rhona Hanning, *Marilyn Watson, *Brad W. Maybee, *David J.A. Douglas, *Jane Londerville, *Luke Weiler, *Lisa Mactaggart, *Bonnie Jeanne Knight, *Scott Frederick, *Linda Davis, *Wendy Hodgson, *Susan Ratcliffe, *John Lawson, *Leo Medeiros, *Julie Gill, *Deb Thompson, *Tom Deligiannis, *Brendan Johnson, *Bryan and Susan Neath

• Recommendation:

  That the following staff recommendations be referred to the October 7, 2020 Special City Council meeting:

  1. That the recommendation to proceed with the detailed development design for the alternative option site layout for the Baker District Redevelopment Project as outlined in this report be approved.
  2. That $16.6 million for site servicing, environmental/archeological remediation and the outdoor public space for the Baker District be approved and reflected in the 2021 budget.
  3. That the construction of an 88,000 square foot library in the south block as presented as the alternative option in Report 2020-148, dated October 5, 2020, be approved at a cost of $62.0 million, and Council approve an increase of 0.39% impact to the tax levy starting in 2021 and remain in place for 20 years, in order to fund the $19.7 million of the library capital cost that is an enhancement to the current service level beyond that allowable by the Development Charges Act, 1997, with construction to begin in 2022 subject to updated design and service delivery reconsiderations as a result of COVID-19.
  4. That staff be directed to maximize the number of public parking spaces in the south block and pursue sharing agreements for parking in the north block and seek budget approval as part of the 2022 budget process.
  5. That staff be directed to phase in the estimated annual tax supported operating cost of the public components of the Baker District, totaling $3.5 million, as part of the 2021-2024 operating budget and forecast.
  6. That the Guelph Public Library Board report back to Council with a detailed operating budget projection by June 2021 based upon updated design and service delivery reconsiderations resulting from COVID-19.
  7. That staff proceed with revising the Urban Design Master Plan (UDMP), share a virtual presentation with the community to outline the changes and collect final comments for Council’s consideration.

12.

Service Area Chair and Staff Announcements 

13.

Adjournment