Minutes of Guelph City Council

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Remote meeting live streamed on guelph.ca/live
Council:
  • Mayor C. Guthrie
  • Councillor P. Allt
  • Councillor B. Bell
  • Councillor C. Billings
  • Councillor L. Caron
  • Councillor C. Downer
  • Councillor D. Gibson
  • Councillor R. Goller
  • Councillor J. Gordon
  • Councillor M. MacKinnon
  • Councillor D. O'Rourke
  • Councillor M. Salisbury
Absent:
  • Councillor J. Hofland
Staff:
  • S. Stewart, Chief Administrative Officer
  • C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
  • J. Holmes, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
  • T. Lee, Deputy Chief Administrative Officer, Corporate Services
  • M. Ellis, General Manger, Human Resources
  • D. Godfrey, General Manager, Operations
  • R. Jelacic, General Manager, Internal Audit
  • S. O'Brien, General Manager, City Clerk's Office/City Clerk
  • J. Slater, Manager Information, Privacy and Elections/Deputy Clerk
  • J. da Silva, Council and Committee Assistant
  • T. Di Lullo, Council and Committee Coordinator

2.
Call to Order
 

Mayor Guthrie called the meeting to order (5:04 p.m.).

2.1
Disclosure of Pecuniary Interest and General Nature Thereof (closed items)
 

Councillor Downer declared a conflict of interest as it relates to closed item 3.3 Bargaining Mandate Report Canadian Union of Public Employees Local 241 and 973 as she has a family member working for the City in CUPE Local 973.

3.
Authority to move into closed meeting
 

  • Moved ByCouncillor Gibson
    Seconded ByCouncillor O'Rourke

    That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to Sections 239(2)(b), (d), (e), and (f) of the Municipal Act relating to personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

    Voting in Favour: (11)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (11 to 0)

    The following items were considered:


3.1
Disclosure of Pecuniary Interest and General Nature Thereof (closed items)
 

3.2
November 2021 Public Appointments to Advisory Committees of Council and Local Boards - 2021-339
 

3.4
70 Fountain Street - Ontario Land Tribunal Appeal - Update, 2021-360
 

3.3
Bargaining Mandate Report Canadian Union of Public Employees Local 241 and 973, 2021-353
 

4.
Open Meeting – 6:30 p.m.
 

Mayor Guthrie called the meeting to order (6:31 p.m.).

4.4
Disclosure of Pecuniary Interest and General Nature Thereof
 

Councillor Caron declared a conflict of interest as it relates to item 7.3 Guelph Farmers' Market - 10C Negotiation Update as she is a community bond holder.
Councillor O'Rourke declared a conflict of interest as it relates to item 7.3 Guelph Farmers' Market - 10C Negotiation Update as she is a community bond holder.

4.5
Closed Meeting Summary
 

Mayor Guthrie spoke regarding matters discussed in closed session and identified the following:

November 2021 Public Appointments to Advisory Committees of Council and Local Boards - 2021-339
A motion will be brought forward regarding this item.

Bargaining Mandate Report Canadian Union of Public Employees Local 241 and 973, 2021-353
Staff were given direction regarding this matter.

70 Fountain Street - Ontario Land Tribunal Appeal - Update, 2021-360
Staff were given direction regarding this matter.

5.
November 2021 Public Appointments to Advisory Committees of Council and Local Boards - 2021-340
This item has attachments. 

1.November 2021 Public Appointments to Advisory Committees of Council and Local Boards - 2021-340.pdf
  • Moved ByCouncillor Allt
    Seconded ByCouncillor Gibson
    1. That Erin Caton, Nancy Bennett and Danni Leigh be appointed to the Accessibility Advisory Committee for a term ending November 2022 or until such time as successors are appointed.
    2. That Jordan Jocius be appointed to the Art Gallery of Guelph for a term ending November 2022 or until such time as a successor is appointed.
    3. That Ravi Sathasivam be reappointed to the Board of Trustees of The Elliott for a one-year term ending November 2023 or until such time as a successor is appointed.
    4. That Hillary Ballban and Joanne Hohenadel be appointed to the Board of Trustees for The Elliott for a three-year term ending November 2024 or until such time as a successor is appointed.
    5. That Keith Hamilton be appointed to the Committee of Adjustment for a term ending November 2022 or until such time as a successor is appointed.
    6. That Richard Carson, Lily Wan-Li Ho, Carol Lohuis and Gabriele Simmons be appointed to the Community Grant Allocation Panel for a term ending November 2022 or until such time as a successor is appointed.
    7. That Jillian Cockburn be reappointed to the Community Grant Allocation Panel for a term ending November 2022 or until such time as a successor is appointed.
    8. That Miranda Corman and Jack Mallon be appointed to the Heritage Guelph for a term ending November 2022 or until such time as successors are appointed.
    9. That Chrisoula Vergis be appointed to the Guelph Museums Advisory Committee for a term ending November 2022 or until such time as a successor is appointed.
    10. That Carolyn Lee be reappointed to the Guelph Sports Hall of Fame Board of Directors for a term ending November 2022 or until such time as a successor is appointed.
    11. That Megan Milton be appointed to the Municipal Property and Building Commemorative Naming Committee for a term ending November 2022 or until such time as a successor is appointed.
    12. That Patrick Kelly, Hart Slater-Eddy, Alexandria Wilson and Mary Anne Young be appointed to the Natural Heritage Advisory Committee for a term ending November 2022 or until such time as a successor is appointed.
    13. That Martin Straathof and Lou Thompson be appointed to the Planning Advisory Committee for a term ending November 2022 or until such time as a successor is appointed.
    14. That Julian Akrey, Scarlett Raczycki and Ahmri Vandeborne be appointed to the Public Art Advisory Committee for a term ending November 2022 or until such time as a successor is appointed.
    15. That Douglas Frank, Eldrich Rebello and Deepak Sridhar be appointed to the Transit Advisory Committee for a term ending November 2022 or until such time as a successor is appointed.
    16. That Danielle Marchant be appointed to the Waste Resource Innovation Centre Public Liaison Committee for a term ending November 2022 or until such time as a successor is appointed.
    17. That Gordon Price be reappointed to the Waste Resource Innovation Centre Public Liaison Committee for a term ending November 2022 or until such time as a successor is appointed.
    18. That Rahim Kanji and Taylor Dorland be reappointed to the Water Conservation and Efficiency Public Advisory Committee for a term ending November 2022 or until such time as a successor is appointed.
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (12 to 0)

6.
Confirmation of Open Minutes
This item has attachments. 

1.Post-Meeting Minutes - CPM_Oct12_2021 - English.pdf
2.Post-Meeting Minutes - CW_Oct18_2021 - English.pdf
3.Post-Meeting Minutes - SCM_Oct20_2021 - English.pdf
  • Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Gordon

    That the minutes of the open Council Meetings held October 12, 18, and 20, 2021, be confirmed as recorded and without being read.

    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (12 to 0)

7.
Committee of the Whole Consent Report
 

The following item was extracted:
Internal Audit Work Plan 2022 -2024 - 2021-302

  • Moved ByCouncillor Goller
    Seconded ByCouncillor Gibson

    That the following items of the November 22, 2021 Committee of the Whole Consent Report as identified below, be adopted:

7.1
Use of Corporate Resources During an Election Policy Update - 2021-300
This item has attachments. 

1.Use of Corporate Resources During an Election Policy Update - 2021-300.pdf
2.Attachment 1_Use of Corporate Resources During an Election Policy_final.pdf
    1. That the Use of Corporate Resources During an Election Policy, as updated and included as Attachment-1 to this report dated November 1, 2021, be approved.

7.2
Dixon's Distilled Spirits– By the Glass Manufacturer’s Limited Liquor Sales Licence Application - 2021-312
This item has attachments. 

1.Dixon's Distilled Spirits– By the Glass Manufacturer’s Limited Liquor Sales Licence Application - 2021-312.pdf
2.ATT 1 - Dixon's - Council Resolution Request - 355 Elmira Rd Unit 106.pdf
    1. That Council support Dixon's Distilled Spirits’ application to the Alcohol and Gaming Commission of Ontario for a By the Glass – Manufacturer’s Limited Liquor Sales Licence for their brewery located at 355 Elmira Road, Unit 106, Guelph.
    2. That City Council direct staff to bring back the Delegation of Authority Bylaw with proposed amendments authorizing staff to issue letters of support on Council’s behalf for future requests of breweries and wineries located within the City of Guelph for “By the Glass” Manufacturer’s Limited Liquor Sales Licenses.
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (12 to 0)

    Councillor Caron and Councillor O'Rourke left the meeting at 6:41 p.m.


7.3
Guelph Farmers' Market - 10C Negotiation Update - 2021-338
This item has attachments. 

1.Guelph Farmers' Market - 10C Negotiation Update - 2021-338.pdf
2.Attachment-1 Guelph Farmers' Market 10C Negotiation Update, Presentation.pdf
  • Moved ByCouncillor Allt
    Seconded ByCouncillor Gordon
    1. That Council delegate authority to the Deputy Chief Administrative Officer of Infrastructure, Development and Enterprise Services to enter into an agreement with 10 Carden Shared Space for the property municipally known as 2 Gordon Street, to manage and operate the Saturday Farmers’ Market and program the building and grounds on other days of the week in accordance with the Market’s Council-approved vision and mission and 10 Carden Shared Space’s proposal, entitled Engage Possibility, subject to the satisfaction of the City Solicitor.
    2. That 10 Carden Shared Space assume all operating costs and expenses related to the Market building’s maintenance, repair, administration, management, and operation while having the opportunity to establish and collect all fees, charges, rent and recoveries.
    3. That 10 Carden Shared Space pay rent based on a percentage of revenue generated formula.
    4. That the City provide to 10 Carden Shared Space transitional funding totaling $500,000 over six years (2022 to 2027), recognizing the loss of revenue incurred by the Saturday Farmers’ Market due to COVID-19, the costs associated with developing and implementing new programming, and the Market’s 200th anniversary in 2027, and that this be included in the 2022/23 multi-year budget.
    5. That staff ensure a smooth transition from City of Guelph operation and management of the Guelph Farmers’ Market to 10 Carden Shared Space with existing regulation remaining in place during 2022, and that By-law Number (2009) – 18874, known as a By-law to regulate the operations of the Guelph Farmers’ Market, be repealed on December 31, 2022 and replaced with 10 Carden Shared Space’s Market Operating Policies and Procedures.

       

    Voting in Favour: (10)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, and Councillor Billings
    Carried (10 to 0)

    Councillor Caron and Councillor O'Rourke joined the meeting at 6:42 p.m.


8.
Items for Discussion
 

8.1
Bylaw Regulations Regarding the Parking of Trailers - 2021-311
This item has attachments. 

1.Bylaw Regulations Regarding the Parking of Trailers - 2021-311.pdf
2.Attachment-1 Survey Results.pdf
3.General Correspondence - Agenda - Bylaw Regulations Regarding the Parking of Trailers - 2021-311.pdf
4.Correspondence - Jacob Halajski.pdf
5.Correspondence - Alex Hostettler.pdf
6.Correspondence - Matt Blair.pdf
7.Correspondence - Gertie Clement-Blair.pdf
8.Correspondence - Craig Ling.pdf

The following delegates spoke on the item:
Hy Ly
Craig Ling

  • Main Motion
    Moved ByCouncillor MacKinnon
    Seconded ByCouncillor Goller
    1. That staff be directed to report back no later than the second quarter of 2022 on options to allow for, under certain conditions related to safety, the parking of recreational vehicles and trailers within residential driveways, and that the options provided for Council’s consideration include short-term parking options, a seasonal parking option aligned with the City’s 2:00 a.m. to 6:00 a.m. on-street parking restriction, and a year-round parking option.
  • First Amendment
    Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Bell
    1. That staff be directed to report back no later than the second quarter of 2022 on options to allow for, under certain conditions related to safety, the parking of recreational vehicles and trailers within residential driveways, and that the options provided for Council’s consideration include short-term parking options, a seasonal parking option, and a year-round parking option.
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (12 to 0)
  • Second Amendment
    Moved ByCouncillor Caron
    Seconded ByCouncillor Bell
    1. That staff be directed to report back no later than the second quarter of 2022 on options to allow for, under certain conditions related to safety, the parking of recreational vehicles and trailers within residential driveways, and that the options provided for Council’s consideration include, but not limited to, short-term parking options, a seasonal parking option, and a year-round parking option.
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (12 to 0)
  • Third Amendment
    Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Salisbury
    1. That staff be directed to report back no later than the second quarter of 2022 on options to allow for, under certain conditions related to safety, the parking of recreational vehicles and recreational trailers within residential driveways, and that the options provided for Council’s consideration include, but not limited to, short-term parking options, a seasonal parking option, and a year-round parking option.
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (12 to 0)

  • Councillor Salisbury raised a point of order. Councillor Salisbury requested that the amended motion be displayed on screen. Mayor Guthrie asked the Clerk to display the motion on screen which was done.

    Main Motion As Amended
    Moved ByCouncillor MacKinnon
    Seconded ByCouncillor Goller
    1. That staff be directed to report back no later than the second quarter of 2022 on options to allow for, under certain conditions related to safety, the parking of recreational vehicles and recreational trailers within residential driveways, and that the options provided for Council’s consideration include, but not limited to, short-term parking options, a seasonal parking option, and a year-round parking option.
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (12 to 0)

8.2
Remote Accessible Vote by Mail as a Voting Method for the 2022 Municipal Election - 2021-301
This item has attachments. 

1.Remote Accessible Vote by Mail as a Voting Method for the 2022 Municipal Election - 2021-301.pdf
2.Attachment-1 Motion by AAC elections sub-committee.pdf
3.Correspondence - Lorelei Root.pdf

The following delegates spoke on the item:
James Beare
Erin Caton, Environmental Sensitivities Coalition of Canada 
Andrew Cameron
Brooke Sillaby
Colin Perkins
Lorelei Root

The following delegate did not speak:
Lori Guest

  • Councillor Allt raised a Point of Order. Councillor Allt requested that the motion be displayed on screen. Mayor Guthrie asked the Clerk to display the motion on screen which was done.

    Main Motion
    Moved ByCouncillor Downer
    Seconded ByCouncillor Caron
    1. That the City continue with the current approved alternative voting methods of vote by mail (VBM) and a home vote service pilot for the 2022 municipal election.
    2. That no more than two (2) alternative voting methods be approved for the 2022 municipal election.
    3. That Remote Accessible Vote by Mail (RAVBM) not be approved as an alternative voting method for the 2022 municipal election.
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (12 to 0)
  • First Amendment
    Moved ByCouncillor Downer
    Seconded ByCouncillor Caron
    1. That staff be directed to research and investigate further accessible voting service enhancements, including the Remote Accessible Vote by Mail (RAVBM) method, in consultation with the AAC, in advance of the 2026 municipal and school board election and report back to Council by Q4 of 2024 for implementation during the 2026 municipal election.
  • Amendment to the First Amendment
    Moved ByCouncillor Goller
    Seconded ByCouncillor O'Rourke

    4. That staff be directed to research and investigate further accessible voting service enhancements, including the Remote Accessible Vote by Mail (RAVBM) method, in consultation with the AAC, in advance of the 2026 municipal and school board election and report back to Council by Q2 of 2023 for implementation during the 2026 municipal election.

    The motion was withdrawn by Councillor Goller as the mover and Councillor O'Rourke as the seconder.


  • Amendment to the First Amendment
    Moved ByCouncillor Goller
    Seconded ByCouncillor O'Rourke

    4. That staff be directed to research and investigate further accessible voting service enhancements, including the Remote Accessible Vote by Mail (RAVBM) method, in consultation with the AAC, in advance of the 2026 municipal and school board election and report back to Council by Q2 of 2024 for implementation during the 2026 municipal election.

    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (12 to 0)
  • Main Motion as Amended
    Moved ByCouncillor Downer
    Seconded ByCouncillor Caron
    1. That the City continue with the current approved alternative voting methods of vote by mail (VBM) and a home vote service pilot for the 2022 municipal election.
    2. That no more than two (2) alternative voting methods be approved for the 2022 municipal election.
    3. That Remote Accessible Vote by Mail (RAVBM) not be approved as an alternative voting method for the 2022 municipal election.
    4. That staff be directed to research and investigate further accessible voting service enhancements, including the Remote Accessible Vote by Mail (RAVBM) method, in consultation with the AAC, in advance of the 2026 municipal and school board election and report back to Council by Q2 of 2024 for implementation during the 2026 municipal election.
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (12 to 0)

8.3
Internal Audit Work Plan 2022 -2024 - 2021-302
This item has attachments. 

1.Internal Audit Work Plan 2022 -2024 - 2021-302.pdf
  • Moved ByCouncillor Downer
    Seconded ByCouncillor Allt
    1. That Guelph City Council respectfully request that the Guelph Police Services participate in discussions with City Staff to consider participation in the City’s Internal Audit Program, and; 
    2. That discussions include adherence to legislative limitations and scope of internal audits, and;
    3. That Staff provide an update of discussions in Q1 2022.
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (12 to 0)
  • Moved ByCouncillor Gibson
    Seconded ByCouncillor Billings

    That report titled ‘Internal Audit Work Plan 2022- 2024’ dated November 1, 2021 be approved.

    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (12 to 0)

9.
By-laws
 

  • Moved ByCouncillor Salisbury
    Seconded ByCouncillor Gibson

    That By-laws Numbered (2021)-20633, (2021)-20648 to (2021)-20650, inclusive, and (2021)-20657 are hereby passed.

    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (12 to 0)

10.
Mayor’s Announcements
 

Councillor MacKinnon announced that there will be a Ward 6 Town Hall on November 24, 2021. Information about the meeting can be found on Councillor MacKinnon's and Councillor O'Rourke's social media pages. He also mentioned that staff is hosting a citywide Budget Town Hall event on November 23, 2021.

Councillor Salisbury announced that there will be a Ward 4 budget conversation on November 30, 2021. Information about the meeting can be found on ward4guelph.ca.

11.
Adjournment
 

  • Moved ByCouncillor Billings
    Seconded ByCouncillor Caron

    That the meeting be adjourned (9:24 p.m.). 

    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (12 to 0)
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