Minutes of Committee of the Whole Meeting

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Council Chambers, Guelph City Hall, 1 Carden Street
Council:
  • Mayor C. Guthrie
  • Councillor B. Bell
  • Councillor C. Billings
  • Councillor C. Downer
  • Councillor D. Gibson
  • Councillor R. Goller
  • Councillor J. Gordon
  • Councillor J. Hofland
  • Councillor M. Salisbury
  • Councillor M. MacKinnon
  • Councillor D. O'Rourke
Absent:
  • Councillor P. Allt
  • Councillor L. Caron Piper
Staff:
  • S. Stewart, Chief Administrative Officer
  • C. Clack, Deputy Chief Administrative Officer, Public Services
  • T. Lee, Deputy Chief Administrative Officer, Corporate Services
  • T. Baker, General Manager, Finance/City Treasurer
  • T. Gayman, General Manager, Engineering and Transportation Services/City Engineer
  • J. Rose, General Manager, Environmental Services
  • T. Salter, General Manager, Planning and Building Services
  • C. Kennedy, Manager, Smart Cities
  • W. Galliher, Division Manager, Water Services
  • M. Aldunate, Manager, Policy Planning and Urban Design
  • S. Laughlin, Senior Policy Planner
  • A. Cooper, Project Coordinator, Smart Cities
  • S. O'Brien, General Manager, City Clerk's Office/City Clerk
  • L. Cline, Council and Committee Coordinator
Also Present:

  • Patricia McCarney, President and CEO, World Council on City Data

1.
Call to Order - Mayor
 

The Mayor called the meeting to order (1:33 p.m.). 

2.
Authority to move into closed meeting
 

  • Moved ByCouncillor Billings
    Seconded ByCouncillor Downer

    That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to Section 239 (2)(e) and (f) of the Municipal Act relating to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 

    Voting in Favour: (8)Councillor Billings, Mayor Guthrie, Councillor Bell, Councillor Gordon, Councillor Hofland, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (8 to 0)

    The following matters were considered:


3.
Open Meeting - 2:00 p.m.
 

The Mayor called the meeting to order (2:09 p.m.). 

3.1
Closed Meeting Summary
 

Mayor Guthrie spoke regarding the matters addressed in closed and identified the following:

IDE-2020-23 Dolime Mediation Update

Information was received and the Mayor, Chief Administrative Officer and City Solicitor were given direction on this matter.

4.
Staff Recognitions
 

Councillor O'Rourke introduced and presented the following staff recognitions:

The City of Guelph received two awards from the Ontario Public Works Association (OPWA). The City's Corporate Asset and Project Management team won the OPWA's Technical/Management Innovation Award for developing an automated approach to integrated planning of City assets within the right-of-way. The City's Parking and Facilities Management teams received the OPWA's 2019 Project of the Year Award in the Structures $10-50 Million Category for the Market Parkade. 

Heather Connell, Manager, Business and Technical Services, Project Managers Shelley Lorenz, Amanda Pepping and David Gordon, and Project Specialist Abby Spielmacher were recognized for completing the Project Management Professional Certification. 

David Phan, Engineering Technologist, was recognized for receiving the Certified Engineering Technologist designation.  

5.
Presentation
 

5.1
World Council on City Data Award and Presentation
This item has attachments. 

1.World Council on City Data Award and Presentation(1).pdf

Jodie Sales, General Manager, Strategy, Innovation and Intergovernmental Services, introduced the World Council on City Data program and outlined the use and importance of data in a municipal context.  

Patricia McCarney, President and CEO, World Council on City Data, outlined the certification process under the new ISO 37120 standard and presented the City of Guelph with an award for achieving platinum certification under this standard. 

7.
Items for Discussion - Governance 
 

7.1
CAO-2020-02 Smart Cities Challenge Update and Confirmation of Advisory Board of Management Governance Structure
This item has attachments. 

1.CAO-2020-02 Smart Cities Challenge Update and Confirmation of Advisory Board of Management Governance Structure.pdf
2.CAO-2020-02 Presentation Smart Cities Challenge Update and Confirmation of Advisory Board of Management Governance Structure.pdf

Scott Stewart, Chief Administrative Officer, provided opening remarks on the Smart Cities Challenge Update. 

Barbara Swartzentruber, Executive Director, Smart Cities, outlined links between the Strategic Plan and the Smart Cities Challenge and provided details on accomplishments that the Smart Cities Office has achieved to date. 

Cathy Kennedy, Manager, Smart Cities, and Ashlee Cooper, Project Coordinator, Smart Cities, outlined various initiatives that the Smart Cities Office will be working on over the next five years. 

  • Moved ByCouncillor MacKinnon
    Seconded ByCouncillor Hofland
    1. That Council confirm its approval and support of the achievements to date under the Smart Cities Project, including all management, administrative, financial, and contractual aspects.
    2. That Council appoint the Mayor to the Advisory Board of Management of the Our Food Future initiative and that this appointment be reviewed twice per term as part of Council's nomination committee process. 
    Voting in Favour: (11)Mayor Guthrie, Councillor Bell, Councillor Billings, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor Salisbury, Councillor MacKinnon, and Councillor O'Rourke
    Carried (11 to 0)

10.
Items for Discussion - Infrastructure, Development and Enterprise Services
 

Councillor Gibson assumed the chair. 

10.1
IDE-2020-17 Clair-Maltby Secondary Plan - Open Space System Strategy
This item has attachments. 

1.IDE-2020-17 Clair-Maltby Secondary Plan – Open Space System Strategy.pdf
2.IDE-2020-17 Presentation Clair-Maltby Secondary Plan – Open Space System Strategy.pdf
3.Grist and East - Correspondence.pdf
4.Tremain - Correspondence.pdf
5.Anderson - Correspondence.pdf
6.Desai - Correspondence.pdf
7.Bagnara - Correspondence.pdf
8.Marcolongo - Correspondence.pdf
9.Watson - Correspondence.pdf
10.MacDougall - Correspondence.pdf

Stacey Laughlin, Senior Policy Planner, provided details regarding the Open Space System Strategy for the Clair-Maltby Secondary Plan.

The following delegates spoke regarding this item:
Susan Watson
Daniel Gur, Options for Homes
Dana Anderson, Options for Homes
Morgan Dandie-Hannah
Susan Ratcliffe
Mike Marcolongo
Stan Kozak
Michael Dube, Protect our Moraine
Hugh Whiteley
Robin-Lee Norris, agent for 1077955 Ontario Inc.
Aisha Jahangir 

The following delegate was not present:
Heather Tremain, Options for Homes

  • Moved ByCouncillor Salisbury
    Seconded ByCouncillor Gordon

    That the Clair-Maltby Secondary Plan Policy Directions: Open Space System Strategy dated March 2, 2020 and included as Attachment 2 to report IDE-2020-17, be approved to provide direction for the preparation of the draft official plan amendment, secondary plan policies and Master Environmental Service Plan.

  • Moved ByCouncillor Salisbury
    Seconded ByCouncillor Gordon

    That the Clair-Maltby Secondary Plan Policy Directions: Open Space System Strategy dated March 2, 2020 and included as Attachment 2 to report IDE-2020-17, be approved to provide direction for the preparation of the draft official plan amendment, secondary plan policies and Master Environmental Service Plan and that Community Park Option #1 be selected as the location for the 10-hectare open space component of the Clair-Maltby Secondary Plan. 

    Voting in Favour: (7)Councillor Bell, Councillor Downer, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor Salisbury, and Councillor O'Rourke
    Voting Against: (4)Mayor Guthrie, Councillor Billings, Councillor Gibson, and Councillor MacKinnon
    Carried (7 to 4)
  • Moved ByCouncillor Billings
    Seconded ByCouncillor Salisbury

    2. That the final parkland recommendations may be impacted and revised based on the Financial Impact Assessment to be completed for the Clair-Maltby Secondary Plan in its entirety. 

    Voting in Favour: (10)Mayor Guthrie, Councillor Bell, Councillor Billings, Councillor Downer, Councillor Gibson, Councillor Gordon, Councillor Hofland, Councillor Salisbury, Councillor MacKinnon, and Councillor O'Rourke
    Voting Against: (1)Councillor Goller
    Carried (10 to 1)
  • Moved ByCouncillor Salisbury
    Seconded ByCouncillor Gordon
    1. That the Clair-Maltby Secondary Plan Policy Directions: Open Space System Strategy dated March 2, 2020 and included as Attachment 2 to report IDE-2020-17, be approved to provide direction for the preparation of the draft official plan amendment, secondary plan policies and Master Environmental Service Plan and that Community Park Option #1 be selected as the location for the 10-hectare open space component of the Clair-Maltby Secondary Plan.
    2. That the final parkland recommendations may be impacted and revised based on the Financial Impact Assessment to be completed for the Clair-Maltby Secondary Plan in its entirety.
    Voting in Favour: (8)Councillor Bell, Councillor Downer, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor Salisbury, Councillor MacKinnon, and Councillor O'Rourke
    Voting Against: (3)Councillor Billings, Councillor Gibson, and Mayor Guthrie
    Carried (8 to 3)

10.2
IDE-2020-22 Dolime Community Engagement Results for Proposed Settlement Pathway 
This item has attachments. 

1.IDE-2020-22 Dolime Community Engagement Results for Proposed Settlement Pathway.pdf
2.IDE-2020-22 Presentation Dolime Community Engagement Results.pdf
3.Whiteley - Delegate Presentation.pdf
4.Whiteley - Correspondence.pdf

Jennifer Rose, General Manager, Environmental Services, provided a summary of the Our Community, Our Water public education and engagement program. 

The following delegate spoke regarding this item:
Hugh Whiteley

The following delegate was not present:
Susan Watson

  • Moved ByMayor Guthrie
    Seconded ByCouncillor Bell

    That the settlement pathway outlined in the report titled "Dolime Community Engagement Results for Proposed Settlement Pathway," dated March 2, 2020, be approved and staff be directed to take the first steps in implementing the settlement pathway.

    Voting in Favour: (11)Councillor Billings, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (11 to 0)

10.3
IDE-2020-24 2019 Water Services' Annual and Summary Report
This item has attachments. 

1.IDE-2020-24 2019 Water Services Annual and Summary Report.pdf
2.IDE-2020-24 ATT 1 2019 Water Services’ Annual and Summary Report.pdf
3.IDE-2020-24 ATT 2 2019 Water Services’ Annual and Summary Report.pdf
4.IDE-2020-24 ATT 3 2019 Water Services’ Annual and Summary Report.pdf
5.IDE-2020-24 Presentation 2019 Water Services Annual and Summary Report.pdf

Wayne Galliher, Division Manager, Water Services, presented the 2019 Water Services' Annual and Summary Report. 

  • Moved ByCouncillor Goller
    Seconded ByMayor Guthrie
    1. That Guelph City Council approves the 2019 Water Services' Annual and Summary Report. 
    2. That Guelph City Council endorse the updated Organizational Structure of the Operational Plan as defined in section o) of the 2019 Water Services' Annual and Summary Report and shown in Attachments 2 and 3.
    Voting in Favour: (11)Councillor Billings, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (11 to 0)

11.
Service Area Chair and Staff Announcements 
 

Councillor Goller announced a Ward 2 Town Hall meeting on Saturday, March 14, 2020 at 1:30 p.m. at the Evergreen Seniors Centre.

12.
Adjournment
 

  • Moved ByCouncillor Salisbury
    Seconded ByCouncillor O'Rourke

    That the meeting be adjourned (7:18 p.m.). 

    Carried
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