Minutes of Guelph City Council

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Remote meeting live streamed
on guelph.ca/live
Council:
  • Mayor C. Guthrie
  • Councillor P. Allt
  • Councillor B. Bell
  • Councillor C. Billings
  • Councillor C. Downer
  • Councillor D. Gibson
  • Councillor R. Goller
  • Councillor J. Gordon
  • Councillor J. Hofland
  • Councillor M. MacKinnon
  • Councillor D. O'Rourke
  • Councillor M. Salisbury
Absent:
  • Councillor L. Caron
Staff:
  • S. Stewart, Chief Administrative Officer
  • C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
  • J. Holmes, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
  • T. Lee, Deputy Chief Administrative Officer, Corporate Services
  • T. Baker, General Manager, Finance/City Treasurer
  • M. Ellis, General Manger, Human Resources
  • R. Jelacic, Acting General Manager, Internal Audit
  • S. O'Brien, General Manager, City Clerk's Office/City Clerk
  • L. Cline, Council and Committee Coordinator
  • J. da Silva, Council and Committee Assistant
Also Present:
  • Bruce Peever, KPMG
    Sana Malik, KPMG
    Esther Lin, KPMG


Mayor Guthrie called the meeting to order (2:02 p.m.). 

Trevor Lee, Deputy Chief Administrative Officer, Corporate Services, provided opening remarks regarding the Service Rationalization Review.

Tara Baker, General Manager, Finance/City Treasurer, outlined project deliverables, including key performance indicators and improvement opportunities. 

Bruce Peever, KPMG, provided an overview of the project objectives and principles, summarized findings from stakeholder engagement and outlined results from a comparative analysis with comparator municipalities. He also walked through the top opportunities that were identified based on their financial impact, citizen impact, risk and alignment with the City's strategic plan. 

  • Moved ByCouncillor Allt
    Seconded ByCouncillor O'Rourke

    That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to Section 239 (2)(b), (d) and (i) of the Municipal Act relating to personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations; and a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization. 

    Voting in Favour: (12)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury
    Carried (12 to 0)

    The following items were discussed:


Mayor Guthrie called the meeting to order (4:29 p.m.).

Mayor Guthrie spoke regarding the item discussed in closed and identified the following: 

Service Rationalization Review - Closed - 2021-226

Information was received regarding this matter. 

  • Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Allt
    1. That the KPMG Service Rationalization Final Report as attached in Attachment-1 to the Service Rationalization Review report, dated July 19, 2021, be received.
    2. That the Priority Opportunity Action Plan as attached in Attachment-2 to the Service Rationalization Review report, dated July 19, 2021, be approved, subject to any amendments made by Council in Service Rationalization Review closed session.
    3. That the remaining 26 opportunities not already underway as attached in Attachment-3 to the Service Rationalization Review report dated July 19, 2021 be approved and staff be directed to incorporate these into future work plans and multi-year budgets that support the Strategic Plan, Guelph. Future Ready, subject to any amendments made by Council.
  • Amendment:
    Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Goller

    That the Priority Opportunity Action Plan as attached in Attachment-2 be amended and approved to include opportunity #29 Enterprise Risk Management (ERM), as identified and described in Attachment-3, for a total of 11 priority action items.

    Voting in Favour: (11)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor O'Rourke, and Councillor Salisbury
    Voting Against: (1)Councillor MacKinnon
    Carried (11 to 1)
  • Referral:
    Moved ByCouncillor Salisbury
    Seconded ByCouncillor Allt

    That clause 3 be referred to the 2022 term of Council.

    Voting in Favour: (1)Councillor Salisbury
    Voting Against: (11)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor O'Rourke, Councillor MacKinnon, and Councillor Hofland
    Defeated (1 to 11)
  • Main Motion as Amended:

    It was requested that the clauses be voted on separately.

    Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Allt
    1. That the KPMG Service Rationalization Final Report as attached in Attachment-1 to the Service Rationalization Review report, dated July 19, 2021, be received.
    Voting in Favour: (12)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury
    Carried (12 to 0)
  • Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Allt

    2. That the Priority Opportunity Action Plan as attached in Attachment-2 to the Service Rationalization Review report, dated July 19, 2021, be approved, subject to any amendments made by Council in Service Rationalization Review closed session, as amended.

    Voting in Favour: (12)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury
    Carried (12 to 0)
  • Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Allt

    3. That the remaining 25 opportunities not already underway as attached in Attachment-3 to the Service Rationalization Review report dated July 19, 2021 be approved and staff be directed to incorporate these into future work plans and multi-year budgets that support the Strategic Plan, Guelph. Future Ready, subject to any amendments made by Council.

    Voting in Favour: (10)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor MacKinnon, and Councillor O'Rourke
    Voting Against: (2)Councillor Hofland, and Councillor Salisbury
    Carried (10 to 2)
  • That the meeting be adjourned (5:03 p.m.).