Committee of the Whole
Meeting Agenda

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Council Chambers
Guelph City Hall, 1 Carden Street

Changes to the original agenda are noted with an asterisk "*".

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Muhammed Ismail, Infrastructure and Program Support Specialist, Corporate and Community Safety

Chair - Councillor Goller

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration.  If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

  • Recommendation:
    1. That Schedule A of the General Reserve and Reserve Fund Policy be amended to reflect the creation of a reserve fund, Development Charges – Public Works (329), subject to the terms and authority as identified in report 2022-161 2021 Long-term Financial Statement – Reserves and Debt.
    2. That Schedule A of the General Reserve and Reserve Fund Policy be amended to reflect the consolidation of Development Charges – Outdoor Recreation (320) into the Development Charge Indoor Recreation (319) and it be renamed the Development Charge – Parks and Recreation (319).
    3. That Schedule A of the General Reserve and Reserve Fund Policy be amended to reflect the creation of a Transportation Reserve Fund (164), subject to the terms and authority as identified in report 2022-161 2021 Long-term Financial Statement – Reserves and Debt.
    4. That Schedule A of the General Reserve and Reserve Fund Policy be amended to reflect the increased target balance for the Police Operating Contingency Reserve (115) and the Library Contingency Reserve (102) supporting enhanced risk mitigation ability in a multi-year budget environment.
  • Recommendation:
    1. That in accordance with the 2021 Year-end Capital Budget Monitoring Report dated May 2, 2022, the reallocations shown in Table 3 of Attachment-1 Q4, 2021 Capital Budget Adjustments be approved.
    2. That in accordance with recommendation 3 of 2020 Year-end Capital Budget Monitoring Report 2020-138, due to provincial soil regulations a net budget increase of $2,504,300 be approved for projects PN0043 Metcalfe: Speedvale to Eramosa – Phase 2 and PN0264 York: GJR Spurline to Stevenson.
  • Recommendation:
    1. That a joint Municipal Election Compliance Audit Committee be established for the 2022-2026 term of Council in accordance with the draft Terms of Reference as set out in Attachment-1 to report 2022-160, titled 2022-2026 Joint Municipal Election Compliance Audit Committee, dated Monday, May 2, 2022.
    2. That the City Clerk be delegated authority to select and appoint Committee Members and that Council be advised of the appointments by way of an Information Report once members have been selected.
    3. That the City Clerk be delegated authority to review and revise the Terms of Reference throughout the term of the Committee in accordance and in consultation with other participating municipalities.
  • Recommendation:
    1. That a by-law be enacted to delegate authority to the Chief Administrative Officer in the event of a Restricted Acts Period for the 2022 Municipal Election.
    2. That by-law (2021)-20649, the Procedural by-law, be amended to include November 15 in the year of an election as the first day of the new term of City Council.

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

Presentation:
Tara Baker, General Manager, Finance/City Treasurer

  • Recommendation:

    That the net operating deficit of $2,390,440 be allocated to or funded from the City’s reserve and reserve funds or grants as follows:

    1. Transfer from Safe Restart Funding Transit (344) of $6,531,826 to fund the deficit in Transit Services.
    2. Transfer from the Safe Restart Operating Stream Grant held in the Tax Operating Contingency Reserve (180) of $8,666,323 to the tax supported budget to fund COVID-related expenses and revenue shortfalls.
    3. Transfer to the Library Contingency Reserve (102) of $105,000 in accordance with the request from the Guelph Public Library Board.
    4. Transfer to the Police Operating Contingency Reserve (115) of $1,575,832 in accordance with the request from the Guelph Police Board.
    5. Transfer to Environment and Utility Reserve (198) of $480,000 for savings from corporate fuel.
    6. Transfer to the Tax Operating Contingency Reserve (180) of $862,780 for the City’s commitment to The Elliott Community long-term care bed expansion.
    7. Transfer to the Infrastructure Renewal Reserve (150) of $4,921,884 to mitigate future tax impacts related to inflation.
    8. Transfer the Water Services surplus to the Water Capital Reserve Fund (152) of $914,314.
    9. Transfer the Wastewater Services surplus to the Wastewater Capital Reserve Fund (153) of $2,354,699.
    10. Transfer the Stormwater Services surplus to the Stormwater Capital Reserve (165) of $136,256.
    11. Transfer the Building Services surplus to the Building Services OBC Stabilization Reserve Fund (188) of $604,717.
    12. Transfer the Parking Services surplus (net of grant funding) to the Parking Operating Contingency Reserve (106) of $919,913.
    13. Transfer from the Safe Restart Operating Stream Grant held in the Tax Operating Contingency Reserve (180) of $67,686 to fund Court Services deficit.