City Council
Revised Meeting Agenda

Wednesday, May 31, 2023 at 5:30 P.m. - 10:00 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Changes to the original agenda are noted with an asterisk "*".

City Council meetings are live streamed at guelph.ca/live. Members of the public may delegate in person or by electronic participation. 

To listen to the meeting over the phone, call 1-416-216-5643 and enter access code 2336 883 1775

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1.

Call to Order

2.

Authority to move into closed meeting

2.1

Call to Order (closed meeting)

2.2

Disclosure of Pecuniary Interest and General Nature Thereof (closed items)

2.3

Confirmation of Minutes for the closed Council meeting held April 25, 2023.

2.4

June 2023 Public Appointments to the Guelph Police Services Board

Section 239(2) (b) of the Municipal Act relating to personal matters about an identifiable individual, including municipal or local board employees.

2.5

Memorandum of Agreement between the City of Guelph and the Ontario Public Service Employees’ Union Local 231 - 2023-209

Section 239(2) (d) of the Municipal Act, related to labour relations or employee negotiations.

3.

Closed Meeting Summary

4.

Open Meeting - 6:30 p.m.

4.1

O Canada

4.2

Silent Reflection

4.3

First Nations Acknowledgement

4.4

Disclosure of Pecuniary Interest and General Nature Thereof

5.

Confirmation of Open Minutes

• Recommendation:
  1. That the minutes of the open Council meetings held April 18, 25 and 26, 2023, and the open Committee of the Whole meeting held April 4, 2023, be confirmed as recorded and without being read.

6.

Committee of the Whole Consent Report

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Committee of the Whole Consent Report, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

6.1

2022 Year-end Capital and Operation Budget Monitoring and Long-term Financial Statement Reporting

6.1.1

2022 Year-end Operating Budget Monitoring and Surplus Allocation Report - 2023-157, 2023-172

• Recommendation:
  1. That the 2022 operating surplus of 13,698,567 be allocated to or funded from the City’s reserve and reserve funds or grants as follows:

  1. 1. Transfer $841,703 from Safe Restart Funding Transit Reserve Fund (344) to Transit Services to fully utilize this Grant in 2022.
     2. Transfer $155,862 from Safe Restart Funding Transit Phase 4 to Transit Services to fully utilize this Grant in 2022.
     3. Transfer the Guelph Public Library surplus of $140,000 to the Library Capital Reserve Fund (157).
     4. Transfer $540,000 to the WSIB Reserve (330) in accordance with the request from the Guelph Police Board.
     5. Transfer $790,000 to the Police Operating Contingency Reserve (115) in accordance with the request from the Guelph Police Board.
     6. Transfer $840,000 to the Police Capital Reserve Fund (158) in accordance with the request from the Guelph Police Board.
     7. Transfer $1,300,000 to the Tax Operating Contingency Reserve (180) to partially build back one-time funds used in the 2023 approved budget.
     8. Transfer $976,000 to 100RE Reserve Fund (355) for savings from corporate utilities.
     9. Transfer $1,200,000 to Environment and Utility Reserve (198) for revenue surplus for sale of recycled goods.
     10. Transfer $587,000 to the City Building Reserve Fund (159) to mitigate future tax impacts related to inflation.
     11. Transfer $1,370,000 to the Growth Reserve Fund (156) to mitigate future tax impacts related to inflation and growth revenue shortfalls associated with Bill 23.
     12. Transfer $4,569,092 to the Infrastructure Renewal Reserve Fund (150) to mitigate future tax impacts related to inflation.
     13. Transfer the Water Services surplus of $1,814,411 to the Water Capital Reserve Fund (152).
     14. Transfer the Wastewater Services surplus of $1,542,519 to the Wastewater Capital Reserve Fund (153).
     15. Transfer the Stormwater Services surplus of $55,385 to the Stormwater Capital Reserve Fund (165).
     16. Transfer the Building Services surplus of $124,305 to the Building Services OBC Stabilization Reserve Fund (188).
     17. Transfer $476,876 from the Safe Restart Operating Stream Grant held in the Tax Operating Contingency Reserve (180) to parking services to fund COVID-related revenue shortfalls.
     18. Transfer $786,877 from the Parking Operating Contingency Reserve (106) to fund COVID-related revenue shortfalls.
     19. Transfer the Court Services surplus of $111,172 to the Court Capital Reserve Fund (120).

          

6.1.2

2022 Year-end Capital Budget Monitoring Report - 2023-154

• Recommendation:
  1. That the funding adjustments as detailed in Table 5 of Attachment-2 of the 2022 Year-end Capital Budget Monitoring Report dated May 2, 2023, be approved.
  2. That $375,000 be approved for RD0449 Wildlife Crossing – Maltby Road and be funded from the Infrastructure Renewal Reserve Fund (#150) to install permanent wildlife crossing and fencing on Maltby Road between Gordon Street and Victoria Road South.

6.1.3

2022 Long-term Financial Statement - Reserves and Debt - 2023-159

• Recommendation:
  1. That the 2022 Long-term Financial Statement: Reserves and Debt be received for information.

6.2

E-scooter - Councillor Goller Motion

• Recommendation:
  1. That staff be directed to bring a report and draft bylaw/bylaw amendment to the Traffic Bylaw to the July 5th, 2023 Committee of the Whole meeting to permit the operation of personal use e-scooters, meeting all Provincially required conditions and regulations, and including any other recommended conditions.
  2. That due to the Provincial e-scooter Pilot ending on January 1st 2025 and the opportunity to regulate e-scooters in 2023, City Council acknowledges that the City will not undertake the normal public pre-consultation. City Council encourages the public to provide feedback to Council directly, and to delegate at the July Committee of the Whole or City Council meetings.
  3. That City Council requests that Guelph Police Services provide input into the July staff report related to enforcement of the proposed bylaw, impacts for provincial reporting requirements concerning crash data, and recommendations regarding an e-scooter public education campaign.

7.

Council Consent Agenda

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

7.1

Guelph Police Service Downtown Initiative - 2023-181

• Recommendation:
  1. That the Guelph Police Service Downtown Initiative - 2023-181 Report dated May 31, 2023 be received.  

8.

Items for Discussion

The following items have been extracted from the Committee of the Whole Consent Report and the Council Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

8.1

June 2023 Public Appointments to the Guelph Police Services Board

• Recommendation:
  1. That ___________ be appointed to the Guelph Police Services Board for a term ending November 15, 2026 or until such time as successors are appointed.

9.

By-laws

Resolution to adopt the By-laws. (Councillor Billings)

• Recommendation:
  1. That By-laws numbered (2023) - 20792 and (2023) - 20803, are hereby passed.

9.1

By-law Number (2023) - 20797

A by-law to repeal By-law (2023) – 20796, and amend By-law (2022) – 20698 – Traffic By-law, as amended, being a By-law to regulate the use of Highways within the City of Guelph and the Traffic and Parking thereon.

9.2

By-law Number (2023) - 20803, 2023-212

A by-law to confirm the proceedings of meetings of Guelph City Council held April 26, 2023, May 9, 17 and 31, 2023.

10.

Mayor’s Announcements

Please provide any announcements, to the Mayor in writing, by 12 noon on the day of the Council meeting.

11.

Adjournment