Committee of the Whole
Revised Meeting Agenda

Tuesday, February 07, 2023 at 2:00 P.m. - 6:00 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Changes to the original agenda are noted with an asterisk "*".

Committee of the Whole Meetings are live streamed at guelph.ca/live. Members of the public may delegate in person or by electronic participation. 

To listen to the meeting over the phone, call 1-416-216-5643 and enter access code 2343 007 5004

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1.

Delegations to Item 10.2 - Guelph Greener Homes Program Update - 2023-18

Members of the public who have an interest in delegating to item 10.2 - Guelph Greener Homes Program Update - 2023-18 may register up until 10:00 a.m. on Monday February 6, 2023.

For more information please visit guelph.ca/delegate

2.

Call to Order - Mayor

2.1

Disclosure of Pecuniary Interest and General Nature Thereof

3.

Staff Recognitions

3.1

Diploma in Municipal Administration - AMCTO

Andrea Garner, Supervisor, Taxation and Revenue

3.2

Fire Accreditation - Reaccreditation status by the Commission on Fire Accreditation International (CFAI)

Dave Elloway, General Manager, Fire Services/Fire Chief
Steve Goode, Deputy Fire Chief, Operations
Ryan Schubert, Deputy Fire Chief, Administration 
Peggy Robertson, Manager, Fire Communication
Amy Tereschuk, Fire Fighter, Fire Services
Dave Aubrey, Fire Fighter, Fire Services
Colin Hunter, Platoon Chief, Fire Services
Jay Smith, Captian, Fire Services

3.3

Certified Public Participation Professional (CP3) Designation

Certified Public Participation Professional (CP3) designation from the International Association of Public Participation (IAP2).

Kelly Guthrie, Community Engagement Coordinator, Strategic Communication and Community Engagement

3.4

Certificate in Public Policy and Administration

Juan da Silva, Council and Committee Coordinator

4.

Presentations

4.1

CAO 2023 Performance Objective Setting

Scott Stewart, Chief Administrative Officer will provide a summary of his 2023 Objectives in relation to the priorities set out in the City’s Strategic Plan: Guelph Future Ready.

5.

Service Area - Governance

Chair - Mayor Guthrie

6.

Items for Discussion - Governance

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

6.1

Smart Cities Update – Our Food Future and Circular Opportunity Innovation Launchpad - 2023-16

Presentation
David Messer, Executive Director, Smart Cities
Ashlee Cooper, Program Advisor, Our Food Future Initiative 
Andrew Telfer, Manager, Circular Opportunity Innovation Launchpad
Justine Dainard, Project Manager, Smart Cities, County of Wellington

Delegation
*Kate Vsetula, Guelph Community Health Centre
*Brendan Johnson, Guelph Neighbourhood Support Coalition

Correspondence
*Brendan Johnson
*Dominica McPherson 

• Recommendation:
  1. That the report “Smart Cities Update – Our Food Future and Circular Opportunity Launchpad” dated February 7, 2023, be received.

7.

Service Area Chair and Staff Announcements

8.

Service Area - Infrastructure, Development and Enterprise Services 

Chair - Councillor O'Rourke 

9.

Consent Agenda - Infrastructure, Development and Enterprise Services

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

9.1

Region of Waterloo Organics Processing Contract - 2023-24

• Recommendation:
  1. That Council approve the renewal of the Organic Waste Processing Agreement with the Regional Municipality of Waterloo for the first of two optional five-year renewal terms for the continued processing of organics (green cart) material from October 14, 2023 to October 13, 2028;
  2. That Council approve the amendment of the Organic Waste Processing Agreement with the Regional Municipality of Waterloo to suspend the annual price index adjustment for the five-year term to reflect current market conditions; and
  3. That staff be directed to negotiate and execute an amending agreement to the Organic Waste Processing Agreement with the Regional Municipality of Waterloo to give effect to the foregoing recommendations, subject to the satisfaction of the Deputy Chief Administrative Officer of Infrastructure, Development and Enterprise Services, and the General Manager of Legal, Realty, and Court Services/City Solicitor.

10.

Items for Discussion - Infrastructure, Development and Enterprise Services

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

10.1

Operations Facilities Long-Term Plan Update - 2023-17

Presentation
Antti Vilkko, General Manager, Facilities and Energy Management
Bryan Ho-Yan, Manager, Corporate Energy and Climate Change

Correspondence
*Ken Spira 

• Recommendation:
  1. That staff continue to design a new Guelph Transit and Fleet Services facility at the municipal-owned site located at the northwest corner of Watson Parkway South and Stone Road East.
  2. That staff proceed with developing the revised Operations Facilities Long-Term Plan to utilize existing municipal-owned sites 45 Municipal Street, 50 Municipal Street, 170 Watson Road South, 69 Marilyn Drive and 186 Eastview Road for operating services Public Works, Solid Waste Collections, Parks, and Corporate Building Maintenance.
  3. That staff proceed with the planning and design of the Operations Facilities Long-Term Plan and be directed to seek Council approval through the multi-year budget process.

10.2

Guelph Greener Homes Program Update - 2023-18

Presentation
Antti Vilkko, General Manager, Facilities and Energy Management
Bryan Ho-Yan, Manager, Corporate Energy and Climate Change
James Krauter, Manager, Taxation and Revenue/Deputy Treasurer

Delegation
*Evan Ferrari, eMERGE Guelph Sustainability

• Recommendation:
  1. Deputy Chief Administrative Officer, Infrastructure Development Enterprise is authorized to approve the entering into and are authorized to execute all agreements related to the Guelph Greener Homes Program on behalf of the City.  This delegation applies equally to supplementary documents, agreements, amendments, renewals and termination of such agreements.
  2. The Clerk and Direct Report Manager responsible for the Guelph Greener Homes Program are authorized to approve the entering into and are authorized to execute the property owner agreements on behalf of the City.  This delegation applies equally to supplementary documents, agreements, amendments, renewals and termination of such agreements.  

10.2.1

Council Memo - Recommendation update to Guelph Greener Homes Loan Program Update-2023-18 - 2023-62

11.

Service Area Chair and Staff Announcements 

12.

Adjournment