Minutes of Committee of the Whole Meeting

-
Remote meeting live streamed
on guelph.ca/live
Council:
  • Mayor C. Guthrie
  • Councillor P. Allt
  • Councillor B. Bell
  • Councillor C. Billings
  • Councillor L. Caron
  • Councillor C. Downer
  • Councillor D. Gibson
  • Councillor R. Goller
  • Councillor J. Gordon
  • Councillor J. Hofland
  • Councillor M. Salisbury
  • Councillor M. MacKinnon
  • Councillor D. O'Rourke
Staff:
  • S. Stewart, Chief Administrative Officer
  • C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
  • K. Dedman, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
  • T. Lee, Deputy Chief Administrative Officer, Corporate Services
  • T. Baker, General Manager, Finance/City Treasurer
  • D. Evans, General Manager, Culture and Recreation
  • J. Regan, General Manager, Economic Development and Tourism
  • A. Vilkko, General Manager, Facilities and Energy Management
  • K. Walkey, General Manager, Planning and Building Services
  • J. Krauter, Manager, Taxation and Revenue/Deputy Treasurer
  • L. Briggs, Manager, Recreation Services
  • S. Guy, Project Manager, Special Projects
  • B. Ho-Yan, Manager, Corporate Energy and Climate Change
  • J. Laur, Chief Building Official
  • K. Vanderwal, Manager, Technical Services
  • B. Bond, Senior By-law Administrator
  • S. O'Brien, General Manager, City Clerk's Office/City Clerk
  • L. Cline, Council and Committee Coordinator
  • T. Di Lullo, Council and Committee Coordinator
Also Present:

  • Robert Allen, MacLennan Jaunkalns Miller Architects
    Duncan Bates, Diamond Schmitt Architects
    Matt Peddie, MacLennan Jaunkalns Miller Architects
    Megan Torza, DTAH
    Jonathan Westeinde, Windmill Development Group

1.
Call to Order - Mayor
 

Mayor Guthrie called the meeting to order (1:01 p.m.)

2.
Authority to move into closed meeting
 

  • Moved ByCouncillor Caron
    Seconded ByCouncillor Allt

    That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to Section 239 (2)(c) and (f) of the Municipal Act relating to a proposed or pending acquisition or disposition of land by the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

    Voting in Favour: (13)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (13 to 0)

    The following matters were considered:


3.
Open Meeting - 2:00 p.m.
 

Mayor Guthrie called the meeting to order (2:22 p.m.).

3.1
Closed Meeting Summary
 

Mayor Guthrie spoke regarding the matter discussed in closed session and identified the following:

Baker District - Project Update - 2020-149

Information was received and a special resolution will come forward at the open portion of the October 7, 2020 Special City Council meeting.

4.
Staff Recognitions
 

Mayor Guthrie introduced and presented the following staff recognitions:

Bill Bond, Senior By-law Administrator, was recognized for receiving AMCTO's Academic Excellence Award for the highest cumulative annual grade for the Executive Diploma in Municipal Management Program.

Alexandra Marson, Stormwater Service Coordinator, Steve Miller, Lead Hand, Drainage, Steven Giesler, Drainage Operator, Geoff Allport, Vac All Operator, Greg Rogers, Drainage Operator, Cameron Robb, Drainage Operator, Philip Smith, Vac All Operator, Jason Knight, Drainage Operator, Geoff Walker, Public Works Supervisor, Mary Angelo, Manager, Infrastructure, Development and Environmental Engineering, Arun Hindupur, Supervisor, Infrastructure Engineering, Mario Martinez, Engineering Technologist II and Brenna Birkin, Communications Officer, were recognized for their involvement with the stormwater management educational video, which won the Award of Excellence at the 26th Communicator Awards in the Film/Video-Government Relations category.

6.
Consent Agenda - Audit 
 

  • Moved ByCouncillor Allt
    Seconded ByCouncillor Hofland

    That the October 5, 2020 Consent Agenda - Audit, as identified below, be adopted:

6.1
Appointment of the External Auditor - 2020-146
This item has attachments. 

1.Appointment of the External Auditor - 2020-146.pdf
    1. That KPMG LLP be appointed as the external auditor for the City of Guelph for the fiscal years ending 2020 through 2024.
    2. That the Treasurer be authorized to annually execute the engagement letter with KPMG LLP subject to the terms approved.
    Voting in Favour: (13)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Caron, Councillor Downer, Councillor Billings, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor Salisbury, Councillor MacKinnon, Councillor Gibson, and Councillor O'Rourke
    Carried (13 to 0)

7.
Service Area Chair and Staff Announcements
 

Councillor Allt introduced Karl Hutchinson, the new General Manager, Internal Audit.

9.
Consent Agenda - Infrastructure, Development and Enterprise Services
 

  • Moved ByCouncillor Gibson
    Seconded ByCouncillor Caron

    That the October 5, 2020 Consent Agenda - Infrastructure, Development and Enterprise Services, as identified below, be adopted:

9.1
Sign By-law Variance for 292 Speedvale Avenue West - 2020-139
This item has attachments. 

1.Sign By-law Variance for 292 Speedvale Avenue West - 2020-139.pdf
2.Attachment 1 - Location Map.pdf
3.Attachment 2 - Sign Variance Drawings.pdf

  • That the request for variance from Table 2, Row 1 of Sign By-law Number (1996)-154245, as amended, to permit one (1) internally illuminated freestanding sign with a sign area of 3.83m2 and a height 1.5m above an adjacent roadway, to be 80 metres from another freestanding sign on the property of 292 Speedvale Avenue West, be approved.

9.2
Ministry of Transportation Connecting Links Program - 2021-2022 Application - York Road Reconstruction: Stevenson Street to Victoria Road - 2020-145
This item has attachments. 

1.MTO CL 2021 2022 Program York Road Ph 3 - 2020-145.pdf
    1. That staff be authorized to submit an application to the Ministry of Transportation with respect to the 2021-2022 Connecting Links Program for the reconstruction of York Road from Stevenson Street to Victoria Road.
    2. That staff be authorized to confirm to the Ministry of Transportation that Council:
      1. supports of the project identified in the application;
      2. confirms that capital funding is available for the municipal contribution component; and,
      3. agrees that if the application is successful, the municipality will proceed with the project in accordance with the timelines specified in the application.
    Voting in Favour: (13)Mayor Guthrie, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor Salisbury, Councillor Caron, Councillor O'Rourke, Councillor Billings, Councillor MacKinnon, Councillor Bell, and Councillor Allt
    Carried (13 to 0)

10.
Items for Discussion - Infrastructure, Development and Enterprise Services
 

10.1
Draft Recommendation for the New Sign By-law - 2020-138, 2020-138
This item has attachments. 

1.Draft Recommendations for the New Sign By-law - 2020-138.pdf
2.Attachment -1 Sign By-law Review Engagement Summary.pdf
3.Attachment- 2 Overview of Recommended Changes for the New Sign By-law.pdf
4.Presentation - Draft Recommendations for the New Sign By-law.pdf
5.Briggs - Correspondence.pdf
6.Campney - Correspondence.pdf

Bill Bond, Senior By-law Administrator, provided an overview of the draft recommendations for the new sign by-law that will be presented to City Council in the first quarter of 2021.

The following delegate spoke via telephone regarding this item:
Ian Brown

  • Moved ByCouncillor MacKinnon
    Seconded ByCouncillor Goller
    1. That Council direct staff to draft a new Sign By-law based on the draft recommendations outlined in Attachment 2 – Overview of Recommended Changes for the New Sign By-law.

       

  • Amendment:
    Moved ByCouncillor Downer
    Seconded ByCouncillor O'Rourke
    1. That Council direct staff to draft a new Sign By-law based on the draft recommendations outlined in Attachment 2 - Overview of Recommended Changes for the New Sign By-law and based on Councillor feedback.
    Voting in Favour: (13)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor Salisbury, Councillor MacKinnon, Councillor O'Rourke, and Councillor Caron
    Carried (13 to 0)
  • MainMotionAsAmmended:
    Moved ByCouncillor MacKinnon
    Seconded ByCouncillor Goller
    1. That Council direct staff to draft a new Sign By-law based on the draft recommendations outlined in Attachment 2 - Overview of Recommended Changes for the New Sign By-law and based on Councillor feedback.
    Voting in Favour: (12)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Caron
    Voting Against: (1)Councillor Salisbury
    Carried (12 to 1)

10.2
South End Community Centre Project Update - 2020-141
This item has attachments. 

1.South End Community Centre Project Update - 2020-141.pdf
2.Attachment-1 2020 South End Community Centre Presentation.pdf
3.Whiteley - Presentation.pdf
4.General Correspondence - Revised Agenda - South End Community Centre Project Update - 2020-141.pdf
5.Whiteley - Correspondence.pdf

Antti Vilkko, General Manager, Facilities and Energy Management, provided an overview of the South End Community Centre project, including Strategic Plan alignment, background and history of the project, features of the proposed facility, and carbon-neutral initiatives.

Colleen Clack-Bush, Deputy Chief Administrative Officer, Public Services, summarized next steps for the project, outlined some of the construction impacts, and walked through some of the renderings that illustrate the look and feel of the South End Community Centre.

The following delegates spoke via telephone regarding this item:
Susan Watson
Doug Minett
Hugh Whiteley
Scott Butler

  • Moved ByCouncillor MacKinnon
    Seconded ByCouncillor O'Rourke

    That the following staff recommendations be referred to the October 7, 2020 Special City Council meeting:

    1. That the South End Community Centre as presented in Report 2020-141 dated October 5, 2020 be approved at a cost of $80 million and reflected in the 2021 capital budget.
    2. That construction begin in 2022 and any change in capital cost, resulting from final site plan, early competitive procurement processes and considerations of impacts of COVID on facility and programming design, be included in the 2022 capital budget.
    3. That staff be directed to phase-in the estimated annual operating cost of $2.4 million as part of the 2021-2024 operating budget and forecast.
  • Amendment:
    Moved ByCouncillor O'Rourke
    Seconded ByCouncillor MacKinnon

    That the following clause 4 be added to the main motion:

    4. That the Public Art component of the South End Community Centre budget totaling $400,000 be separated and shown in the 2023 capital forecast contingent upon funding being available from the future Community Benefit Charge Bylaw expected by September 2022.

    Voting in Favour: (7)Mayor Guthrie, Councillor Bell, Councillor Billings, Councillor Gibson, Councillor Goller, Councillor MacKinnon, and Councillor O'Rourke
    Voting Against: (6)Councillor Allt, Councillor Downer, Councillor Gordon, Councillor Hofland, Councillor Salisbury, and Councillor Caron
    Carried (7 to 6)
  • MainMotionAsAmmended:
    Moved ByCouncillor MacKinnon
    Seconded ByCouncillor O'Rourke

    That the following staff recommendations be referred to the October 7, 2020 Special City Council meeting:

    1. That the South End Community Centre as presented in Report 2020-141 dated October 5, 2020 be approved at a cost of $80 million and reflected in the 2021 capital budget.
    2. That construction begin in 2022 and any change in capital cost, resulting from final site plan, early competitive procurement processes and considerations of impacts of COVID on facility and programming design, be included in the 2022 capital budget.
    3. That staff be directed to phase-in the estimated annual operating cost of $2.4 million as part of the 2021-2024 operating budget and forecast.
    4. That the Public Art component of the South End Community Centre budget totaling $400,000 be separated and shown in the 2023 capital forecast contingent upon funding being available from the future Community Benefit Charge Bylaw expected by September 2022.
    Voting in Favour: (12)Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor Salisbury, Councillor MacKinnon, Councillor O'Rourke, and Councillor Caron
    Voting Against: (1)Councillor Bell
    Carried (12 to 1)

    Council recessed at 5:11 p.m. and reconvened at 5:30 p.m.


10.3
Baker District - Project Update - 2020-148
This item has attachments. 

1.Baker District - Project Update - 2020-148.pdf
2.CoW Oct. 5th - Baker Project Update.pdf
3.General Correspondence - Baker District - Project Update - 2020-148.pdf
4.General Correspondence - Revised Agenda - Baker District - Project Update - 2020-148.pdf
5.Gillham - Correspondence.pdf
6.Findlay - Correspondence.pdf
7.McCormick - Correspondence.pdf
8.Harbin - Correspondence.pdf
9.Brauer - Correspondence.pdf
10.McKeeman - Correspondence.pdf
11.King - Correspondence.pdf
12.Kearns - Correspondence.pdf
13.Webb - Correspondence.pdf
14.Fisher - Correspondence.pdf
15.Hanning - Correspondence.pdf
16.Watson - Correspondence.pdf
17.Maybee - Correspondence.pdf
18.Douglas - Correspondence.pdf
19.Londerville - Correspondence.pdf
20.Weiler - Correspondence.pdf
21.Mactaggart - Correspondence.pdf
22.Knight - Correspondence.pdf
23.Frederick - Correspondence.pdf
24.Davis - Correspondence.pdf
25.Hodgson - Correspondence.pdf
26.Ratcliffe - Correspondence.pdf
27.Lawson - Correspondence.pdf
28.Medeiros - Correspondence.pdf
29.Gill - Correspondence.pdf
30.Thompson - Correspondence.pdf
31.Deligiannis - Correspondence.pdf
32.Johnson - Correspondence.pdf
33.Neath - Correspondence.pdf

Kealy Dedman, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services, provided opening remarks and outlined project elements to date, including public engagement, the Urban Design Master Plan, the library schematic design, parking, business terms and associated legal agreements.

Antti Vilkko, General Manager, Facilities and Energy Management, outlined the alternative option being proposed for the site that includes moving the library to a stand-alone building in the south block and moving the institutional space to the podium of the north block.

Jonathan Westeinde from Windmill Development Group, Megan Torza from DTAH and Duncan Bates from Diamond Schmitt Architects provided further details regarding the alternative option and associated design elements. 

James Krauter, Manager, Taxation and Revenue/Deputy Treasurer, outlined the financial implications of the alternative option in comparison to the original concept.

Scott Stewart, Chief Administrative Officer, provided closing remarks.

  • The following delegate spoke via telephone regarding this item:
    Scott Butler, Chair, Guelph Public Library

    Extension of Delegation Speaking Time

    Moved ByCouncillor Hofland
    Seconded ByCouncillor Gordon

    That the maximum five minute time period allowed for delegations to address Committee of the Whole be extended to allow Scott Butler to finish his delegation. 

    Voting in Favour: (8)Councillor Allt, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Gordon, Councillor Hofland, Councillor Salisbury, and Councillor O'Rourke
    Voting Against: (5)Mayor Guthrie, Councillor Bell, Councillor Billings, Councillor Goller, and Councillor MacKinnon
    Carried (8 to 5)

    The following delegates spoke via telephone regarding this item:
    Lilly Bent
    Susan Watson
    Marty Williams, Downtown Guelph Business Association
    Carly Klassen
    Bill McLellan
    Tanja Gevaert
    David J.A. Douglas
    Heena Mistry
    Lisa Kelso
    Rosanne Morris
    Sam Boer
    Doug Minett
    Rick Light
    Tom Deligiannis


  • Extension of Meeting per Procedural By-law

    Moved ByCouncillor Hofland
    Seconded ByCouncillor Gordon

    That Section 4.14 (a) and (b) of the Procedural By-law be invoked to allow Committee of the Whole to continue to 9:00 p.m.

    Voting in Favour: (13)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor Salisbury, Councillor MacKinnon, and Councillor O'Rourke
    Carried (13 to 0)

    The following delegates spoke via telephone regarding this item:
    Lin Grist
    Kinnery Chaparrel
    Ron East, Council of Canadians, Guelph Chapter
    Ali Versluis
    Susan Ratcliffe
    Ze'ev Gedalof
    Virginia Gilham, Chair, Friends of the Guelph Public Library


  • Suspending the Procedural By-law

    Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Caron

    That Section 4.14 of the Procedural By-law be suspended to allow Committee of the Whole to continue beyond 9:00 p.m.

    Voting in Favour: (12)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Salisbury, Councillor MacKinnon, and Councillor O'Rourke
    Voting Against: (1)Councillor Hofland
    Carried (12 to 1)

    The following delegates spoke via telephone regarding this item:
    Scott Frederick
    Barbara Mann
    Andrew Sandor, on behalf of CUPE Local 1946, Guelph Public Library Workers
    Melissa Campbell
    Ian Panabaker
    Gord Riddle
    Morgan Dandie-Hannah
    Anne Gajerski-Cauley
    Susan Waton on behalf of Diane Hurst
    John Parkyn

    The following delegate did not speak:
    James Smith

    Council recessed at 10:00 p.m. and reconvened at 10:07 p.m.


  • Moved ByCouncillor Salisbury
    Seconded ByCouncillor Caron

    That the following staff recommendations be referred to the October 7, 2020 Special City Council meeting:

    1. That the recommendation to proceed with the detailed development design for the alternative option site layout for the Baker District Redevelopment Project as outlined in this report be approved.
    2. That $16.6 million for site servicing, environmental/archeological remediation and the outdoor public space for the Baker District be approved and reflected in the 2021 budget.
    3. That the construction of an 88,000 square foot library in the south block as presented as the alternative option in Report 2020-148, dated October 5, 2020, be approved at a cost of $62.0 million, and Council approve an increase of 0.39% impact to the tax levy starting in 2021 and remain in place for 20 years, in order to fund the $19.7 million of the library capital cost that is an enhancement to the current service level beyond that allowable by the Development Charges Act, 1997, with construction to begin in 2022 subject to updated design and service delivery reconsiderations as a result of COVID-19.
    4. That staff be directed to maximize the number of public parking spaces in the south block and pursue sharing agreements for parking in the north block and seek budget approval as part of the 2022 budget process.
    5. That staff be directed to phase in the estimated annual tax supported operating cost of the public components of the Baker District, totaling $3.5 million, as part of the 2021-2024 operating budget and forecast.
    6. That the Guelph Public Library Board report back to Council with a detailed operating budget projection by June 2021 based upon updated design and service delivery reconsiderations resulting from COVID-19.
    7. That staff proceed with revising the Urban Design Master Plan (UDMP), share a virtual presentation with the community to outline the changes and collect final comments for Council’s consideration.
    Voting in Favour: (13)Mayor Guthrie, Councillor Bell, Councillor Allt, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor Salisbury, Councillor MacKinnon, and Councillor O'Rourke
    Carried (13 to 0)

11.
Adjournment
 

  • Moved ByCouncillor Allt
    Seconded ByCouncillor Downer

    That the meeting be adjourned (10:16 p.m.).

    Voting in Favour: (13)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor Salisbury, Councillor MacKinnon, and Councillor O'Rourke
    Carried (13 to 0)
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