Committee of the Whole
Meeting Agenda

Tuesday, June 06, 2023 at 1:30 P.m. - 2:30 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Changes to the original agenda are noted with an asterisk "*".

Committee of the Whole Meetings are live streamed at guelph.ca/live. Members of the public may delegate in person or by electronic participation. 

To listen to the meeting over the phone, call 1-416-216-5643 and enter access code
2348 614 3263.

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1.

Call to Order - Mayor

1.1

Disclosure of Pecuniary Interest and General Nature Thereof

2.

Authority to move into closed meeting

• Recommendation:

  That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to The Municipal Act, to consider:

2.1

Call to Order (closed meeting)

2.2

Disclosure of Pecuniary Interest and General Nature Thereof (closed items)

2.3

Water Services’ Updated Operational Plan Endorsement, 2023-208

Section239(2) (a) of the Municipal Act relating to the security of the property of the Municipality or Local Board.

3.

Open Meeting - 2:00 p.m.

3.1

Closed Meeting Summary

4.

Staff Recognitions

4.1

Masters in Public Administration

Kimberly Krawczyk, Manager, Policy and Intergovernmental Services

4.2

Recipient of Federation of Canadian Municipalities 2022 Sustainable Communities Award

Heather Connell, Manager, Business and Technical Services
Vivian DeGiovanni, Waste Resources Circular Economy Specialist 

4.3

OPWA Award for Project of the Year Award in the Disaster/Emergency Construction/Repair Category (Less that $2Million) for the Howit Creek Sanitary Sewer Encasement and Erosion Protection project.

Kyle Gibson, Manager, Technical Services
Jackie Kay, Project Engineer 
Nicholas Gatto, Construction Inspector
Adam Wiltschek, Manager, Technical Services
Adam Geldart, Program Manager
Phil McIntyre, Supervisor Lab Services and Environmental Compliance

4.4

P.Eng Designation

Kevin Nelson, Corporate Asset Management Analysist 

4.5

Maintenance Management Professional Certification (PEMAC)

Mathew Walden, Analysts Asset and Maintenance Management

4.6

C.Tech Designation (OACETT)

Mathew Walden, Analysts Asset and Maintenance Management

4.7

The Royal Sludge; winners of the Pump Maintenance Operation Challenge at 2023’s Water Environment Association of Ontario (WEAO)

Andre Charlebois, Lead Hand, Maintenance Wastewater
Leaha Kane, Wastewater Collection
Michael Whitwell, Wastewater Collection
Peter Buciurca, Licensed Electrician
Sumant Patel, Manager, Operations, Wastewater Services

5.

Service Area - Governance 

Chair - Mayor Guthrie

6.

Consent Agenda - Governance

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

6.1

Ontario Health – Multi-Sectoral Accountability Agreement, Declaration of Compliance, 2023-189

• Recommendation:
  1. That the Mayor be authorized to sign the declaration of compliance for the Ontario Health Multi-Sectoral Accountability Agreement for the period of April 1, 2022 to March 31, 2023

7.

Items for Discussion - Governance 

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

7.1

2023 Governance Review, 2023-141

Presentation: 
Stephen O'Brien, General Manager, City Clerks Office, City Clerk

• Recommendation:
  1. That the amended Procedural By-law, included as Attachment-1 to the 2023 Governance Review dated June 6, 2023, be approved.
  2. That the amended Closed Meeting Protocol, included as Attachment-2 to the 2023 Governance Review dated June 6, 2023, be approved.
  3. That the amended Chief Administrative Officer Recruitment, Selection and Performance Sub-committee Terms of Reference, included as Attachment-3 to the 2023 Governance Review dated June 6, 2023, be approved.
  4. That the amended Chief Administrative Officer Evaluation Process Terms of Reference, included as Attachment-4 to the 2023 Governance Review dated June 6, 2023, be approved.
  5. That the amended Recruitment, Appointment and Contract Administration for Municipal Officers Reporting Directly to City Council policy, included as Attachment-5 to the 2023 Governance Review dated June 6, 2023, be approved.
  6. That the amended Recruitment, Hiring and Involuntary Departures Procedures for Municipal Officers policy, included as Attachment-6 to the 2023 Governance Review dated June 6, 2023, be approved.
  7. That the City Clerk and Mayor be directed to review the current governance framework for the Strategic Advisory Group on Downtown Guelph to ensure compliance with all applicable legislation and report back to City Council as required.
  8. That the Delegation of Authority By-law be amended as outlined in Attachment-7 to the 2023 Governance Review dated June 6, 2023.

7.2

2022 Guelph. Future Ready Progress Report, 2023-180

Presentation: 
Scott Stewart, Chief Administrative Officer
Jayne Holmes, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
Trevor Lee, Deputy Chief Administrative Officer, Corporate Services
Colleen Clack-Bush, Deputy Chief Administrative Officer, Public Services

• Recommendation:
  1. That the Guelph. Future Ready Progress Report, dated June 6, 2023, be received.
  2. That City Council respectfully requests its local boards and shared services (Guelph Public Library, Wellington-Dufferin-Guelph Public Health, County of Wellington, the Elliott Community, Downtown Guelph Business Association, Grand River Conservation Authority, and Guelph Police Service) to provide annual performance updates in conjunction with the annual Strategic Plan progress reporting, beginning June 2024.

7.3

County of Wellington Social Services: Report to Guelph City Council

Presentation:
Luisa Artuso, Social Services Administrator, County of Wellington

• Recommendation:
  1. That the report from the Social Services Department, County of Wellington on the provision of social services in Guelph and Wellington County be received for information by the Guelph City Council. 

7.4

Components of the new Community Engagement Framework, 2023-184

Presentation:
Glen Lombard, Manager, Community Engagement
Tracy Suerich, Community Engagement Coordinator
Kelly Guthrie, Community Engagement Coordinator

• Recommendation:
  1. That the revised Community Engagement Policy be approved, formally replacing the 2019 version of the Policy, and that staff be directed to apply the Policy when designing and implementing community engagement.
  2. That the draft Community Engagement Charter be approved, formally replacing the 2015 Community Engagement Framework, and staff be directed to develop necessary plans and initiatives for operationalizing the Charter.

7.5

Smart Cities Update – Our Food Future and Circular Opportunity Launchpad, 2023-194

Presentation:
David Messer, Executive Director, Smart Cities Office

Delegates:
*Jess Haines
*Julia Grady
*Barb McPhee
*Kate Vestula

Correspondence:
*Jude Keefe
*Glenna Banda and Caroline Folkman, Toward Common Ground 

• Recommendation:
  1. That the report “Smart Cities Update – Our Food Future and Circular Opportunity Launchpad” dated June 6, 2023, be received.
  2. That the City encourages Wellington-Dufferin-Guelph Public Health to continue their work in food security and food access and to incorporate the lessons learned from Our Food Future in their ongoing health promotion work in the community.

7.6

Municipality of Trent Lakes Resolution: Oath of Office

Councillor Caron will speak to this item. 

8.

Service Area Chair and Staff Announcements 

9.

Service Area - Infrastructure, Development and Enterprise Services 

Chair - Councillor O'Rourke 

10.

Items for Discussion - Infrastructure, Development and Enterprise Services

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

10.1

Water Services’ Updated Operational Plan Endorsement, 2023-207

Presentation:
Nectar Tampacopoulos, General Manager, Environmental Services 

• Recommendation:
  1. That the City of Guelph Council endorse the Water Services’ Operational Plan, as required as part of the Ontario Municipal Drinking Water Licensing Program.

10.2

Downtown Renewal: Status Update, 2021-265

Presentation: 
Terry Gayman, General Manager, Engineering and Transportation Services
Stacey Laughlin, Downtown Revitalization Advisor 

• Recommendation:
  1. That the report titled “Downtown Renewal: Status Update” dated June 6, 2023 be received.

11.

Service Area Chair and Staff Announcements

12.

Adjournment