Committee of the Whole
Meeting Agenda

Tuesday, October 07, 2025 at 12:30 P.m. - 10:00 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Changes to the original agenda are noted with an asterisk "*".

 

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Visit guelph.ca/delegate to submit correspondence or register to speak before Council regarding an item on this agenda. 

 

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1.

Call to Order - Mayor

1.1

Disclosure of Pecuniary Interest and General Nature Thereof

2.

Authority to move into closed meeting

• Recommendation:

  That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to The Municipal Act, to consider:

2.1

Call to Order (closed meeting)

2.2

Disclosure of Pecuniary Interest and General Nature Thereof (closed items)

2.3

Proposed Parkland Acquisition - 2025-453

Section 239(2)(c) of the Municipal Act, regarding a proposed or pending acquisition or disposition of land by the municipality or local board.

2.4

Advancing Affordable Housing on City-Owned Properties - 2025-411

Section 239(2)(k) of the Municipal Act, regarding a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

3.

Closed Meeting Summary

4.

Open Meeting - 2:00 p.m.

4.1

O Canada

4.2

Silent Reflection

4.3

Indigenous Territorial Acknowledgement

4.4

Disclosure of Pecuniary Interest and General Nature Thereof

5.

Staff Recognitions

5.1

Passing of the Project Management Professional Exam

Leah Lefler, Planner lll - Environment

5.2

Recipient of the Ontario College Certificate in Bookkeeping, Conestoga College

Harvinder Marjara, Clerical Assistant ll - Engineering

5.3

Recipient of the PlanON Vision Award of Excellence, Ontario Professional Planners Institute (OPPI)

Krista Walkey, General Manager, Planning and Building Services
Cushla Matthews, Manager, Community and Affordable Housing
Dawson McKenzie, Planner ll - Affordable Housing
Lucas Mollame, Project Manager - Policy Planning
Jason Downham, Planner ll - Policy Analytics
Kelly Guthrie, Community Engagement Advisor

6.

Service Area - Audit 

Chair - Councillor Goller

7.

Consent Agenda - Audit 

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

7.1

Appointment of the External Auditor - 2025-454

• Recommendation:
  1. That KPMG LLP be appointed as the external auditor for the City of Guelph for the fiscal years ending 2025 through 2029.
  2. That the Treasurer be authorized to annually execute the engagement letter with KPMG LLP subject to the terms approved.

8.

Service Area Chair and Staff Announcements 

9.

Service Area - Infrastructure, Development and Environment

Chair - Councillor Klassen

10.

Consent Agenda - Infrastructure, Development and Environment

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

10.1

Municipal Property and Building Commemorative Naming Report 2025 - 2025-429

• Recommendation:
  1. That the recommended names proposed by the Naming Committee listed in Attachment-1 to this report be approved.

10.2

Baker Library Facility Lease Approval - 2025-441

• Recommendation:
  1. That on behalf of the City of Guelph, the Deputy CAO of Infrastructure, Development and Environment, subject to the satisfaction of the City Solicitor and City Treasurer, be directed to enter into a lease for the Baker Library facility for a thirty year term that has two, five-year renewal terms.

11.

Items for Discussion - Infrastructure, Development and Environment

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

11.1

Macdonell and Allan's Structures Environmental Assessment - Notice of Completion - 2025-408

Presentation:
Terry Gayman, General Manager, Engineering and Transportation Services
Andrew Miller, Project Engineer
Jack Mallon, Planner I - Heritage

• Recommendation:
  1. That the Macdonell and Allan’s Structures Environmental Assessment be approved, and that staff be directed to issue a Municipal Class Environmental Assessment Notice of Completion.
  2. ​That staff be directed to salvage, retain, and conserve the steel railing system and salvageable elements of the superstructure of Allan’s Bridge for functional or commemorative re-use in the vicinity of Allan’s bridge.
  3. That staff be directed to engage with the Arts and Culture Advisory Committee and Heritage Advisory Committee to identify opportunities for historical commemoration and placemaking, and heritage conservation within the project area during the design process.​ 

11.2

Utility Billing Project Status and Customer Accounts By-law Update - 2025-457

Presentation:
James Krauter, Deputy Treasurer/Manager, Revenue and Treasury
Mathew Newman, Manager, Business Services
Michelle Heslop, Supervisor, Utility Billing and Collection

• Recommendation:
  1. Receive the report Utility Billing Project Status and Customer Accounts By-law update.
  2. That the Utility Billing and Collections Customer Accounts by-law, as authority for in-house processing of billing and collections, be brought to Council in Q1, 2026.
  3. That the Stormwater by-law (2023)-20839, be amended by by-law (2025)-21108, at the October 28, 2025 Council Meeting.

12.

Service Area Chair and Staff Announcements 

13.

Adjournment