Accessibility Advisory Committee (AAC)
Agenda

Tuesday, August 15, 2023 at 3:00 P.m. - 5:00 P.m.

Hybrid in-person and virtual meeting

• In-person meeting available in Meeting Room A at Guelph City Hall
• Virtual meeting available through Webex Webinar:
  1. Join by computer: 
     1. Click meeting link: https://guelph.webex.com/guelph/j.php?MTID=m37397dfe00b1b2f39feba4db703d7279 
     2. Type your name and email address
  2. Join by mobile device:
     1. Click meeting link: https://guelph.webex.com/guelph/j.php?MTID=m37397dfe00b1b2f39feba4db703d7279 
     2. Enter the meeting number (also called Webinar number): 2349 849 5344
     3. Type your name and email address 
     4. Enter the Webinar password (also called Meeting password): City2023 
        • The Webinar password is case sensitive and will be 'City2023' (Capital 'C', lowercase 'i', 't', 'y', numbers '2023') for each AAC meeting this year.
  3. Join by phone call (audio-only):
     1. Dial toll-free phone number: 1-416-216-5643
     2. Enter the 'Access Code or Meeting Number': 2349 849 5344
     3. Enter the 'Attendee ID or Numeric Meeting Password': 24892023

Privacy notice: Public meetings of the Accessibility Advisory Committee are video recorded and posted online. These video recordings and associated agendas and minutes are maintained for the purpose of creating a record that is available to the general public. If you speak at or attend a meeting, you may appear in the video recording of the meeting and your name may appear in the meeting agenda and minutes. If you have questions regarding the City’s collection, use and disclosure of personal information, please contact the City’s Information and Access Coordinator at 519-822-1260 extension 2349 or

 

• Accessibility-related accommodations available upon timely request to Sarah Cunneyworth 519-822-1260 extension 3536; TTY 519-826-9771 email:
• Delegation requests must be received by 10 a.m. on the Friday prior to the meeting in accordance with the City Procedure By-law.

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1.

Call to Order

1.1

Welcome to All

This meeting is being recorded.

1.2

Territorial Acknowledgement

As we gather, we are reminded that Guelph is situated on treaty land that is steeped in rich Indigenous history and home to many First Nations, Inuit and Métis people today.

As a City we have a responsibility for the stewardship of the land on which we live and work.

Today we acknowledge the Mississaugas of the Credit First Nation of the Anishinaabek Peoples on whose traditional territory we are meeting.

• Learn more about the Territorial Acknowledgement

1.3

Disclosure of Conflict of Interest

1.4

Approval of Agenda

• Recommendation

  That the August 15, 2023 Accessibility Advisory Committee Agenda be approved. 

1.5

Approval of Minutes

• Recommendation

  That the June 20, 2023 meeting minutes be approved.

2.

Committee Items

The Committee Item times listed on the Agenda are estimates only.

2.1

2026 Municipal Election: Research findings and decision making criteria for voting methods and accessible voting service enhancements

3:05 - 3:35 p.m. (15 minutes staff presentation, 15 minutes AAC discussion)

For Discussion - Jennifer Slater - Manager, Information, Privacy and Elections/Deputy City Clerk, City Clerk's Office and Carrie Murray-Sprague, Council and Committee Coordinator, City Clerk's Office

• Recommended Motion

  That the members of the AAC receive the information provided by the City Clerk’s Office relating to alternative voting methods and accessible voting service enhancements.
  
  That the members of the AAC recommend _______ to the City Clerk’s Office regarding the decision-marking criteria to evaluate the voting methods and enhancements.

   

  Or;

   

  That the members of the AAC will provide feedback to the City Clerk’s Office regarding the decision-marking criteria to evaluate the voting methods and enhancements, by August 21st, 2023.

2.2

Margaret Greene Splash Pad - Final Concept Design

3:35 - 3:50 (5 minutes staff presentation, 10 minutes AAC discussion)

For Information - Christina Vannelli, Park Planner, Parks

• Recommended Motion

  That the AAC motions to receive and support the final concept plan for the Margaret Greene Splash Pad.

2.3

College Avenue Protected Cycling Infrastructure

3:50 - 4:10 (10 minutes staff presentation, 10 minutes AAC discussion)

For Discussion - Andrew Miller, Project Engineer, Infrastructure, Development and Enterprise Services and Brennan Walker, Project Coordinator, Engineering and Transportation Services

• Recommended Motion

  That the AAC supports the 60% design and recommends that Staff consider the following items as part of the further design development of the protected bus stop design and protected intersection design: (insert list of items/issues/concerns)

2.4

Draft Design for Trail Curb Cut Standard

4:10 - 4:25 p.m. (5 minutes staff presentation, 10 minutes AAC discussion)

For Engagement - Daniel Waters, Trails Technologist, Sports and Leisure Grounds, Parks

• Recommended Motion

  That the AAC supports the draft designs for the Trail Curb Cut Standard, and that city staff consider installation of curb cuts at the following locations: (insert list of locations).

2.5

South End Community Centre (SECC): Recreational Trail and Design Update

4:25 - 4:40 p.m. (5 minutes staff presentation, 10 minutes AAC discussion)

For Engagement - Ian Scott, Manager, Facility Design and Construction, Facilities and Energy Management

• Recommended Motion

  That the AAC reviewed the multi-use trail design, and:
  • supports the design, or
  • has no comments on the design, or
  • recommend that ________ amenities be considered as part of the design.

2.6

Riverside Park: Bandshell Renovations and New Trails

4:40 - 4:55 p.m. (5 minutes staff presentation, 10 minutes AAC discussion)

For Engagement - Jean Starchuk, Program Manager, Facilities and Energy Management

• Recommended Motion
  • That the AAC supports renovations to the existing Riverside Park Bandshell and Bandshell Washrooms and the new trail design, and supports the design,
  •  or has no comments on the design,
  • or would like to see if _______ modifications could be considered as part of the design.

2.7

Site Plan Internal Review Report

4:55 - 5:00 p.m. 

For Information - Sarah Cunneyworth, Accessibility Coordinator

• Recommended Motion

  Motion to receive the information provided as part of the Site Plan Internal Review Report.

3.

Staff Announcements

1. The Guelph Barrier Free Committee Access Recognition Awards (ARAs) are back! Nominations open Tuesday, September 5 and close Tuesday, October 10.

• For more information visit https://guelphbarrierfreecommittee.org/ 

2. Emma Street to Earl Street Bridge Project Update: Approval has been received from the Ministry of Environment, Conservation and Parks to proceed with the Emma to Earl Bridge Project. The Minister of the Environment, Conservation and Parks denied the Order request under Section 16 of the Environmental Assessment Act. Staff are expected to return to the AAC regarding this project in October 2023.

• See News Release for more details: City of Guelph moving ahead with Emma Street to Earl Street foot and bike bridge.

4.

Adjournment

5.

Upcoming Meetings

• Fall AAC Workshop will be either on Thursday, September 28 or Tuesday, October 3
• Next Regular AAC Meeting: Tuesday, October 17 from 3-5 p.m.

Future Topics:

• Emma Street to Earl Street Bridge Project
• 2026 Municipal Election - AAC Motion expected
• Future Guelph Patio Program
• Complete Streets Design Guide Project