Committee of the Whole
Meeting Agenda

Tuesday, October 03, 2023 at 1:00 P.m. - 6:00 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Changes to the original agenda are noted with an asterisk "*".

Committee of the Whole Meetings are live streamed at guelph.ca/live. Members of the public may delegate in person or by electronic participation. 

To listen to the meeting over the phone, call 1-416-216-5643 and enter access code 2333 503 0284.

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1.

Call to Order - Mayor

1.1

Disclosure of Pecuniary Interest and General Nature Thereof

2.

Authority to move into closed meeting

• Recommendation:

  That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to The Municipal Act, to consider:

2.1

Call to Order (closed meeting)

2.2

Disclosure of Pecuniary Interest and General Nature Thereof (closed items)

2.3

Clair-Maltby Second Plan Ontario Land Tribunal Update

Section 239(2) (e) and (f) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

3.

Closed Meeting Sumary

4.

Open Meeting - 2:00 p.m.

4.1

O Canada

4.2

Silent Reflection

4.3

Indigenous Territorial Acknowledgement

4.4

Disclosure of Pecuniary Interest and General Nature Thereof

5.

Service Area - Public Services 

Chair - Councillor Downer

6.

Consent Agenda - Public Services 

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

6.1

Emergency Management By-law and Program Amendments - 2023-342

• Recommendation:
  1. That staff be directed to bring forward a by-law for Council’s consideration to repeal Emergency Management Response By-law (2019)-20358 and to implement a new Emergency Management Response By-law, updating the Municipality’s obligations in providing an Emergency Management program as set out in the Emergency Management By-law and Program Amendments Report dated October 3, 2023.

6.2

Community Grant Policy Update - 2023-353

• Recommendation:
  1. That the Community Grant Allocation Panel be dissolved and that the authority to award Community Grants be delegated to the Deputy Chief Administration Officer of Public Services, as outlined in the Community Grant Policy Update report dated October 3, 2023.
  2. That the Community Grant equity-related policy changes outlined in the Community Grant Policy Update report, dated October 3, 2023, be approved and added to the Community Grant Policy.

7.

Items for Discussion - Public Services 

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

7.1

Public Art Policy Update - 2023-359

Presentation:
Tammy Adkin, Manager Guelph Museums
Julia Grady, Chair, Public Art Advisory Committee 

• Recommendation:
  1. That the Public Art Policy Update dated October 3, 2023 be approved.
  2. That Appendix A of the General Reserve and Reserve Fund Policy be amended to reflect the change to the Public Art Reserve Fund (#356) sources of funds to include Council approved transfers from the operating budget and approved surplus allocations from the operating budget at year end and amend the authority/timing to include capital budget.
  3. That costs associated with the Public Art Policy update be referred to the multi-year budget process.

7.2

Culture Plan 2030 Staff Report - 2023-358

Presentation:
Tammy Adkin, Manager Guelph Museums

• Recommendation:
  1. That Culture Plan 2030 be approved.
  2. That costs associated with the implementation of Culture Plan 2030 be referred to the 2024-2027 multi-year budget process.

7.3

Parks and Recreation Master Plan - 2023-320

Presentation:
Mallory Lemon, Manager, Park and Trail Development

• Recommendation:

  That the Parks and Recreation Master Plan dated August 2023, included as Attachment-1 to this report, be approved.

  That the funding requirements for the Parks and Recreation Master Plan be referred to future operating and capital budgets in order to implement the recommendations of the plan.

8.

Service Area Chair and Staff Announcements 

9.

Adjournment