Committee of the Whole
Meeting Agenda

Wednesday, September 04, 2024 at 1:30 P.m. - 10:00 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Changes to the original agenda are noted with an asterisk "*".

Committee of the Whole meetings are live streamed at guelph.ca/live. Visit guelph.ca/delegate to submit correspondence or register to speak before the Committee regarding an item on this agenda. 

To listen to the meeting over the phone, call 1-416-216-5643 and enter access code
2347 228 4833.

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1.

Call to Order - Mayor

2.

Authority to move into closed meeting

• Recommendation:

  That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to the Municipal Act, to consider:

2.1

Call to Order (closed meeting)

2.2

Disclosure of Pecuniary Interest and General Nature Thereof (closed items)

2.3

Federal Grant Agreement, 2024-364

Section 239(2)(f) and (h) of the Municipal Act, regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose and information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them;

3.

Closed Meeting Summary

4.

Open Meeting - 2:00 p.m.

4.1

O Canada

4.2

Silent Reflection

4.3

Indigenous Territorial Acknowledgement

4.4

Disclosure of Pecuniary Interest and General Nature Thereof

5.

Staff Recognitions

5.1

Ontario Water Works Association/Water Environment Association of Ontario (OWWA/WEAO) Climate Action Award in the adaptation stream

Nectar Tampacopoulos, General Manager, Environmental Services
Kevin Nelson, Corporate Asset Management Advisor
Heather Yates, Manager, Compliance, Programs and Performance
Terry Gayman, General Manager, Engineering and Transportation Services
Monica Silva, Manager, Corporate Asset Management
David Van Viliet, Matrix Solutions Inc.
Quentin Chiotti, Matrix Solutions Inc. 
Tara Roumeliotis, Matrix Solutions Inc.

5.2

2024 Association of Consulting Engineering Companies – Ontario (ACEC Ontario), Grand River Chapter Gold Award of Merit for the Paisley Pumping Station Upgrades projecter Gold Award of Merit for the Paisley Pumping Station Upgrades project

Dave Morrison, Lead Hand, Water Treatment
Nathan Siniowski, Supervisor, Water Treatment Operations
Matt Bender, Manager, Water Operations
Emily Stahl, Manager, Technical Services, Water
Wayne Galliher, Division Manager, Water Services
Ryan Costello, SCADA Supervisor

5.3

Municipal Waste Association - 2024 Bronze Promotion & Education Award in recognition of its Behavioral Insights Gold Star Pilot Program

Madeleine Myhill, Waste Resources Policy Analyst
Liana D'Andrea, Supervisor, Environmental Programs
Heather Yates, Manager, Compliance, Programs and Performance

5.4

Ontario Association of Certified Engineering Technicians and Technologists (OACETT): Municipal Infrastructure Inspector (MII) and Municipal Infrastructure Contract Administrator (MICA) Awards

Kyle Gibson, Manager, Technical Services
Bob Richardson, Construction Inspector
Steven Shingler, Construction Inspector
Marko Deric, Construction Contract Administrator
Samy Mohamend, Construction Contract Administrator
Adam Wiltschek, Manager, Technical Services, Wastewater
Palek Patel, Project Manager, Wastewater
Sumant Patel, Manager, Operations, Wastewater Services

6.

Service Area - Governance and Office of the Chief Administrative Officer

Chair - Mayor Guthrie

7.

Items for Discussion - Governance and Office of the Chief Administrative Officer

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

7.1

Indigenous Relations Framework - 2024-360

Presentation:
Kimberley Krawczyk, Manager, Policy and Intergovernmental Relations

• Recommendation:
  1. That the Indigenous Relations Framework for the City of Guelph, as attached to the report titled Indigenous Relations Framework, dated September 4 2024, be approved.

8.

Service Area Chair and Staff Announcements

9.

Service Area - Infrastructure, Development and Environment

Chair - Councillor O'Rourke 

10.

Items for Discussion - Infrastructure, Development and Environment

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

10.1

Downtown Renewal Update

Presentation:
Robert Jelacic, General Manager, Internal Audit
Nectar Tampacopoulos, General Manager, Environmental Services
Reg Russwurm, Manager, Design and Construction
Stacy Laughlin, Downtown Revitalization Advisor
Jack Mallon, Heritage Planner

10.1.1

Solid Waste Resources Recycling Program Transition Audit, 2024-349

• Recommendation:
  1. That the report titled Solid Waste Resources Recycling Program Transition Audit dated September 4, 2024, be received.

10.1.2

Downtown Collection Area Update - 2024-350

• Recommendation:
  1. That an enhanced level of service for waste collection in the Downtown Collection Area be approved, inclusive of enhanced public space containers and communal underground waste containers subject to the project budget, estimated at $1.0 million, and associated operating budget increase of $410,000, being adopted through the 2025 budget confirmation as outlined in report IDE 2024-350, dated September 4, 2024.

10.1.3

Downtown Streetscape Level of Service and Construction Mitigation, 2024-353

• Recommendation:
  1. That an enhanced level of streetscaping be approved for the Downtown Infrastructure Renewal Program giving priority to improved tree canopy, flexible streets, public seating, paving stones in highlighted areas, and a design that optimizes public space for the most efficient operating budget, subject to the project budget increase (estimated at $17.1 million) being adopted through the 2025 budget confirmation.
  2. That Staff prepare the design and tender of Wyndham Street North construction to expedite construction, with reasonable mitigation measures taken to minimize construction disruption and road closures.

10.1.4

Improving Access to Public Washrooms in Guelph - 2024-347

• Recommendation:
  1. That the inclusion of appropriate underground infrastructure to facilitate the installation of self-cleaning, autonomous prefabricated public washroom structures be incorporated for each phase of the Downtown Infrastructure Renewal Program, including the design of St. George’s Square, as appropriate.
  2. That staff work with the Downtown Guelph Business Association to explore opportunities to provide public access to washrooms through a “Community Toilet Scheme.”
  3. That portable washrooms continue to be used to expand access to washrooms in public spaces until permanent facilities are provided.
  4. That staff continue to explore opportunities to make new and existing permanent washroom facilities in parks and other locations available during all seasons as these facilities are constructed, modified or upgraded.
  5. That staff incorporate public washroom locations into the City’s wayfinding strategy.
  6. That the inclusion of accessible and gender-neutral options continue to be considered for new, modified or upgraded public washroom facilities.
  7. That the provision of publicly accessible washrooms be considered during the planning of future capital projects in order to continuously expand the City’s network of public washrooms.

10.1.5

Downtown Guelph Heritage Conservation District Study - 2024-334

• Recommendation:
  1. That the recommendations of the Downtown Guelph Heritage Conservation District Study Report (prepared by ASI and dated June 2024) be approved.
  2. That staff be directed to prepare a plan and guideline for the Downtown Guelph Heritage Conservation District in accordance with the Ontario Heritage Act.

11.

Service Area Chair and Staff Announcements 

12.

Adjournment