Special City Council
Revised Meeting Agenda

Monday, March 22, 2021 at 2:00 P.m. - 8:00 P.m.

Remote meeting live streamed

on guelph.ca/live

Changes to the original agenda are noted with an asterisk "*". 

To contain the spread of COVID-19, City Council meetings are being held electronically and can be live streamed at guelph.ca/live.

For alternate meeting formats, please contact the City Clerk's Office at [email protected] or 519-822-1260 extension 5603.

To listen to the meeting over the phone, call 1-416-216-5643 and enter access code 129 374 0956.

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1.

Notice of Electronic Participation

1.1

City Council

This meeting will be held by Electronic Participation in accordance with City of Guelph Procedural By-law (2020)-20515. 

2.

Call to Order

3.

Open Meeting – 2:00 p.m.

3.1

O Canada

3.2

Silent Reflection

3.3

First Nations Acknowledgement

3.4

Disclosure of Pecuniary Interest and General Nature Thereof

4.

2018-2022 Mid-term Governance Review - 2021-74

Presentation:
Stephen O'Brien, General Manager, City Clerk's Office/City Clerk

Delegations:
Susan Watson
Morgan Dandie-Hannah
Tanya Gevaert
Lin Grist
Ron East

• Recommendation:
  1. That the Procedural By-law, included as Attachment-1 to the 2018-2022 Mid-term Governance Review and dated March 22, 2021, be approved.
  2. That the City Clerk be directed to develop a policy related to the submission of electronic petitions and report back to City Council through an Information Report in the third quarter of 2021.
  3. That the revised Committee of the Whole Terms of Reference, included as Attachment-3 to the 2018-2022 Mid-term Governance Review and dated March 22, 2021, be approved.
  4. That the City Council Terms of Reference be repealed.
  5. That the Information Flow Protocol be repealed.
  6. That the revised City Council Vacancy Policy, included as Attachment-4 to the 2018-2022 Mid-term Governance Review and dated March 22, 2021, be approved.
  7. That staff be directed to bring a revised copy of the Elliott By-law as outlined in the 2018–2022 Mid-term Governance Review and dated March 22, 2021, to City Council for approval.
  8. That the Recruitment, Appointment and Contract Administration for Municipal Officers policy, included as Attachment-5 to the 2018-2022 Mid-term Governance Review and dated March 22, 2021, be approved.
  9. That the Recruitment Procedures for Municipal Officers, included as Attachment-6 to the 2018-2022 Mid-term Governance Review and dated March 22, 2021, be approved.
  10. That the Chief Administrative Officer Procedure for Hiring and Position Profile be repealed.
  11. That the Chief Administrative Officer Appraisal Committee Terms of Reference be repealed.
  12. That the Chief Administrative Officer Employment Policy be repealed.
  13. That the authority to recruit and appoint the position of Integrity Commissioner, whenever a vacancy occurs, be delegated to the Chief Administrative Officer and that the Chief Administrative Officer report on any use of this delegation through an information report.
  14. That the City Clerk be delegated authority to act as the head of the municipality under the Ontario Ombudsman Act.
  15. That the City Clerk be directed to implement any necessary policies and procedures required to act as the head of the municipality under the Ontario Ombudsman Act.

5.

By-laws

Resolution to adopt the By-laws (Councillor Hofland).

• Recommendation:

  That by-laws numbered (2021)-20581 and (2021)-20584 are hereby passed.

5.1

By-law Number (2021)-20581

A by-law to authorize the execution of agreements between The Corporation of the City of Guelph and Her Majesty the Queen in Right of the Province of Ontario, with respect to the Audit and Accountability Fund program.

5.2

By-law Number (2021)-20584

A by-law to confirm proceedings of a meeting of Guelph City Council held March 22, 2021.

6.

Adjournment