Minutes of Committee of the Whole Meeting

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Council Chambers
Guelph City Hall, 1 Carden Street
Council:
  • Mayor C. Guthrie
  • Councillor C. Billings
  • Councillor L. Busuttil
  • Councillor L. Caron
  • Councillor E. Caton
  • Councillor K. Chew
  • Councillor C. Downer
  • Councillor D. Gibson
  • Councillor R. Goller
  • Councillor C. Klassen
  • Councillor D. O'Rourke
  • Councillor M. Richardson
Absent:
  • Councillor P. Allt
Staff:
  • S. Stewart, Chief Administrative Officer
  • C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
  • J. Holmes, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
  • T. Lee, Deputy Chief Administrative Officer, Corporate Services
  • S. O'Brien, General Manager, City Clerk's Office/City Clerk
  • T. Di Lullo, Council and Committee Coordinator
  • G. Meades, Council and Committee Coordinator
  • A. Sandor, Council and Committee Assistant

1.
Call to Order - Mayor

 

Mayor Guthrie called the meeting to order (1:03 p.m.)

2.
Authority to move into closed meeting

 
  • Moved ByCouncillor Klassen
    Seconded ByCouncillor Caron
    1. That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to the Municipal Act, to consider:
      • Clair-Maltby Secondary Plan - Ontario Land Tribunal Update
      • 2024 Chief Administrative Officer Performance Objectives

    Section 239(2) (e) and (f) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and

    Section 239(2)(b) and (d) of the Municipal Act, related to personal matters about an identifiable individual, including municipal or local board employees, and labour relations or employee negotiations.

    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (12 to 0)

    The following items were considered:


2.1
Call to Order (closed meeting)

 

2.2
Disclosure of Pecuniary Interest and General Nature Thereof (closed items)

 

2.3
Clair-Maltby Secondary Plan - Ontario Land Tribunal Update

 

2.4
2024 Chief Administrative Officer Performance Objectives

 

3.
Closed Meeting Summary

 

Mayor Guthrie spoke regarding the matters discussed in closed session and identified the following:

Clair-Maltby Secondary Plan - Ontario Land Tribunal Update
Council received information and provided direction to staff.

2024 Chief Administrative Officer Performance Objectives
Council discussed and an open meeting motion relating to this discussion is noted below.

  • Moved ByCouncillor Caron
    Seconded ByCouncillor Klassen
    1. That the 2024 Chief Administrative Officer performance objectives, as presented and discussed at the February 6, 2024, closed Committee of the Whole meeting, be approved and that the Chief Administrative Officer present a public presentation on their 2024 performance objectives at the February 6, 2024, Committee of the Whole meeting.
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (12 to 0)

    Scott Stewart, Chief Administrative Officer, presented on the 2024 Chief Administrative Officer Performance Objectives.


4.
Open Meeting - 2:00 p.m.

 

Mayor Guthrie called the meeting to order. (2:02 p.m.)

5.
Staff Recognitions

 

5.1
Southwestern Ontario Top Employers of 2024

 

Mayor Guthrie recognized the following staff:
Mark Ellis, General Manager, Human Resources
Trevor Lee, Deputy Chief Administrative Officer, Corporate Services
Scott Stewart, Chief Administrative Officer

5.2
Waterloo Area's Top Employers of 2024

 

Mayor Guthrie recognized the following staff:
Mark Ellis, General Manager, Human Resources
Trevor Lee, Deputy Chief Administrative Officer, Corporate Services
Scott Stewart, Chief Administrative Officer

5.3
University of Waterloo, Leadership Certificate

 

Chair O'Rourke recognized the following staff:
Crystal Kaminski, Manager, Business Services

5.4
Project Management Professional (PMP) from the Project Management Institute

 

Chair O'Rourke recognized the following staff:
Samy Mohamed, Construction Contract Administrator

5.5
Housing Accelerator Fund

 

Mayor Guthrie recognized the following staff:
Tara Baker, General Manager/City Treasurer, Finance
Teisha Colley-Balgrove, Corporate Analyst, Long-Term Planning
Jason Downham, Planner II, Policy Analytics
Kim Krawczyk, Manager, Policy and Intergovernmental Relations
Cushla Matthews, Development Advisor
Jodie Sales, General Manager, Strategy, Innovation and Intergovernmental Services
Krista Walkey, General Manager, Planning and Building Services

6.
Presentations

 

6.1
Housing Accelerator Fund Summary

 

Kim Krawcyk, Manager, Policy and Intergovernmental Relations, and Cushla Matthews, Development Advisor, presented.

7.
Service Area - Governance 

 

8.
Consent Agenda - Governance 

 

8.1
Expansion of the Governance Section at Committee of the Whole - 2024-08

This item has attachments. 
1.Expansion of the Governance Section at Committee of the Whole - 2024-08.pdf
  • Moved ByCouncillor Busuttil
    Seconded ByCouncillor Downer
    1. That the Committee of the Whole Terms of Reference be revised to expand the mandate of the Governance section to include the Office of the CAO, as outlined in report 2024-08, dated February 6, 2024.
    2. That the City Clerk be directed to revise other governance policies and procedures which relate to the Governance section of the Committee of the Whole to reflect the changes outlined in report 2024-08, dated February 6, 2024.
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (12 to 0)

9.
Service Area Chair and Staff Announcements

 

There were no announcements.

10.
Service Area - Corporate Services 

 

Councillor Caron assumed the chair.

11.
Consent Agenda - Corporate Services

 
  • Moved ByCouncillor Caron
    Seconded ByCouncillor Goller

    That the February 6, 2024 Committee of the Whole Consent Report identified below be adopted.

11.1
Budget Impacts per Ontario Regulation 284 - 09 and Budget - Public Sector Accounting Standards Reconciliation 2024 - 2024-56

This item has attachments. 
1.Budget Impacts per Ontario Regulation 284 - 09 and Budget - PSAS Reconciliation 2024 - 2024-56.pdf
2.Attachment-1 2024 City of Guelph Operating Budget - (Unconsolidated) Public Sector Accounting Standards Reconciliation.pdf
    1. That the Budget Impacts per Ontario Regulation 284-09 and Budget - Public Sector Accounting Standards Reconciliation for the 2024 budget be approved.

11.2
Physician Recruitment Initiative - 2024-47

This item has attachments. 
1.Physician Recruitment Initiative - 2024-47.pdf
2.Attachment-1 Letter from Guelph-Wellington Ontario Health Team.pdf
    1. That the one-time contribution for physician recruitment as adopted in the 2024-2027 budget be transferred to the Guelph-Wellington Ontario Health Team without the receipt of the corresponding contribution from the Guelph Chamber of Commerce.
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (12 to 0)

12.
Service Area Chair and Staff Announcements

 

There were no announcements.

13.
Service Area - Infrastructure, Development and Environment Services 

 

Councillor O'Rourke assumed the chair. 

14.
Consent Agenda - Infrastructure, Development and Environment Services

 

14.1
Financial Plan for Water and Wastewater Services - 2024-34

This item has attachments. 
1.Financial Plan for Water and Wastewater Services - 2024-34.pdf
2.Attachment-1 BMA Report - City of Guelph - Water and Wastewater Financial Plan.pdf
3.Attachment-2 BMA Report - City of Guelph - Water and Wastewater Financial Plan – O. Reg. 453_07.pdf
  • Moved ByCouncillor Downer
    Seconded ByCouncillor Richardson
    1. That City Council, as the owner of the Guelph Municipal Drinking Water System, approve the current six-year financial plan as required under Ontario Regulation 453/07 and the Municipal Drinking Water License.
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (12 to 0)

15.
Items for Discussion - Infrastructure, Development and Environment Services

 

15.1
Payment-in-lieu of Parking Policy - 2024-42

This item has attachments. 
1.Payment-in-lieu of Parking Policy - 2024-42.pdf
2.Attachment-1 Payment-in-lieu of Off-street Parking Policy.pdf
3.Presentation - Doug Minett.pdf
4.Correspondence - Brennan Walker(1).pdf
5.Correspondence - Chris Greyson-Gaito.pdf

The following delegates spoke:
Doug Minett
Chris Greyson-Gaito, Guelph Coalition for Active Transportation

  • Moved ByMayor Guthrie
    Seconded ByCouncillor Richardson
    1. That the Payment-in-lieu of Off-street Parking Policy effective March 1, 2024 attached as Attachment-1 to the report entitled “Payment-in-lieu of Off-street Parking Policy”, be approved.
    Voting in Favour: (11)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Downer, Councillor O'Rourke, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Voting Against: (1)Councillor Billings
    Carried (11 to 1)
  • Moved ByMayor Guthrie
    Seconded ByCouncillor Richardson
    1. That Schedule A of the Development Application Fee Bylaw be amended to include the “Estimated cost of a parking space” and the “Payment-in-lieu of Off-street Parking application fee”.
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (12 to 0)

15.2
Wyndham Street North Cross Section and St George’s Square Intersection - 2024-37

This item has attachments. 
1.Wyndham Street North Cross Section and St George’s Square Intersection - 2024-37.pdf
2.Attachment-1 St. George’s Square Reconstruction Options .pdf
3.Attachment-2 Recommended Wyndham Street Cross Section.pdf
4.Attachment-3 Recommended St. George’s Square Intersection.pdf
5.Attachment-4 Seasonal Patio Program.pdf
6.Attachment-5 Downtown Renewal - Journey to Revitalization.pdf
7.Attachment 6 - DTIRP Wyndham Cooridor Presentation.pdf
8.Presentation - Doug Minett(1).pdf
9.Correspondence - Brennan Walker.pdf
10.Correspondence - Allison Stewart.pdf
11.Presentation - Mike Darmon.pdf
12.Correspondence - Maya Pozzolo.pdf
13.Correspondence - Dominique Attrell.pdf
14.Correspondence - Eric Muller.pdf
15.Correspondence - Dustin Tesselaar.pdf
16.Correspondence - Richelle Forsey.pdf
17.Correspondence - Jenn Moore.pdf
18.Correspondence - Jeji Varghese.pdf

Terry Gayman, General Manager, Engineering Services, and Reg Russwurm, Manager, Design and Construction, presented.

The following delegates spoke:
Ben Cullen, Guelph Coalition for Active Transportation
Doug Minett
Andrea Bidgood, Guelph Coalition for Active Transportation
Alison Stewart
Mike Darmon, Guelph Coalition for Active Transportation
Charlie Nash, Downtown Guelph Business Association

  • Moved ByMayor Guthrie
    Seconded ByCouncillor Goller
    1. That Council direct staff to reconstruct the Wyndham Street North corridor as follows:
      1. Wyndham Street – Carden Street to Woolwich Street as one lane of traffic in each direction with parallel parking and separated unidirectional bike paths along both sides of the road with flexibility to accommodate the seasonal patio program; and,
      2. St. George’s Square as an offset intersection similar to existing conditions with operational improvements and separated unidirectional bike paths.
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (12 to 0)

16.
Service Area Chair and Staff Announcements 

 

There were no announcements.

17.
Adjournment

 
  • Moved ByMayor Guthrie
    Seconded ByCouncillor Klassen

    That the meeting be adjourned. (5:22 p.m.)

    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (12 to 0)
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