Minutes of Committee of the Whole Meeting

Tuesday, May 02, 2023 at 2:00 P.m. - 6:00 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Council:

• Mayor C. Guthrie
• Councillor P. Allt
• Councillor C. Billings
• Councillor L. Busuttil
• Councillor L. Caron
• Councillor E. Caton
• Councillor K. Chew
• Councillor C. Downer
• Councillor D. Gibson
• Councillor R. Goller
• Councillor C. Klassen
• Councillor D. O'Rourke

Absent:

• Councillor M. Richardson

Staff:

• T. Lee, Acting Chief Administrative Officer
• C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
• J. Holmes, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
• T. Baker, General Manager, Finance/City Treasurer
• S. O'Brien, General Manager, City Clerk's Office/City Clerk
• J. da Silva, Council and Committee Coordinator
• A. Sandor, Council and Committee Assistant

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2.

Call to Order

Chair Caron called the meeting to order. (2:01 p.m.)

2.1

Disclosure of Pecuniary Interest and General Nature Thereof

There were no disclosures.

3.

Service Area - Corporate Services 

4.

Items for Discussion - Corporate Services 

4.1

2022 Year-end Capital and Operation Budget Monitoring and Long-term Financial Statement Reporting

Trevor Lee, Deputy Chief Administrative Officer, Corporate Services, provided opening remarks.

Tara Baker, General Manager, Finance/City Treasurer, outlined capital budget monitoring results and recommendations, and spoke to the year-end operating summary, reserves, and reserve funding.

4.1.1

2022 Year-end Operating Budget Monitoring and Surplus Allocation Report - 2023-157

• Moved By Councillor Allt
  Seconded By Mayor Guthrie
  1. That the 2022 operating surplus of 13,698,567 be allocated to or funded from the City’s reserve and reserve funds or grants as follows:

  1. 1. Transfer $841,703 from Safe Restart Funding Transit Reserve Fund (344) to Transit Services to fully utilize this Grant in 2022.
     2. Transfer $155,862 from Safe Restart Funding Transit Phase 4 to Transit Services to fully utilize this Grant in 2022.
     3. Transfer the Guelph Public Library surplus of $140,000 to the Library Capital Reserve Fund (157).
     4. Transfer $540,000 to the WSIB Reserve (330) in accordance with the request from the Guelph Police Board.
     5. Transfer $790,000 to the Police Operating Contingency Reserve (115) in accordance with the request from the Guelph Police Board.
     6. Transfer $840,000 to the Police Capital Reserve Fund (158) in accordance with the request from the Guelph Police Board.
     7. Transfer $1,300,000 to the Tax Operating Contingency Reserve (180) to partially build back one-time funds used in the 2023 approved budget.
     8. Transfer $976,000 to 100RE Reserve Fund (355) for savings from corporate utilities.
     9. Transfer $1,200,000 to Environment and Utility Reserve (198) for revenue surplus for sale of recycled goods.
     10. Transfer $587,000 to the City Building Reserve Fund (159) to mitigate future tax impacts related to inflation.
     11. Transfer $1,370,000 to the Growth Reserve Fund (156) to mitigate future tax impacts related to inflation and growth revenue shortfalls associated with Bill 23.
     12. Transfer $4,569,092 to the Infrastructure Renewal Reserve Fund (150) to mitigate future tax impacts related to inflation.
     13. Transfer the Water Services surplus of $1,814,411 to the Water Capital Reserve Fund (152).
     14. Transfer the Wastewater Services surplus of $1,542,519 to the Wastewater Capital Reserve Fund (153).
     15. Transfer the Stormwater Services surplus of $55,385 to the Stormwater Capital Reserve Fund (165).
     16. Transfer the Building Services surplus of $124,305 to the Building Services OBC Stabilization Reserve Fund (188).
     17. Transfer $476,876 from the Safe Restart Operating Stream Grant held in the Tax Operating Contingency Reserve (180) to parking services to fund COVID-related revenue shortfalls.
     18. Transfer $786,877 from the Parking Operating Contingency Reserve (106) to fund COVID-related revenue shortfalls.
     19. Transfer the Court Services surplus of $111,172 to the Court Capital Reserve Fund (120).

          

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)

4.1.2

2022 Year-end Capital Budget Monitoring Report - 2023-154

• Moved By Councillor Allt
  Seconded By Councillor O'Rourke
  1. That the funding adjustments as detailed in Table 5 of Attachment-2 of the 2022 Year-end Capital Budget Monitoring Report dated May 2, 2023, be approved.
  2. That $375,000 be approved for RD0449 Wildlife Crossing – Maltby Road and be funded from the Infrastructure Renewal Reserve Fund (#150) to install permanent wildlife crossing and fencing on Maltby Road between Gordon Street and Victoria Road South.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)

4.1.3

2022 Long-term Financial Statement - Reserves and Debt - 2023-159

Council recessed at 2:54 p.m. and resumed at 2:58 p.m. 

• Moved By Councillor Allt
  Seconded By Mayor Guthrie
  1. That the 2022 Long-term Financial Statement: Reserves and Debt be received for information.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)

6.

Service Area - Public Service

Councillor Downer assumed the role of Chair.

7.

Items for Discussion - Public Services

7.1

E-scooter - Councillor Goller Motion

Councillor Goller introduced the item and provided opening remarks.

The following delegate spoke on this item:
Adrian Salvatore

• Main Motion
  Moved By Councillor Goller
  Seconded By Councillor Allt
  1. That staff be directed to bring a report and draft bylaw/bylaw amendment to the Traffic Bylaw to the July 5th, 2023 Committee of the Whole meeting to permit the operation of personal use e-scooters, meeting all Provincially required conditions and regulations, and including any other recommended conditions.
  2. That due to the Provincial e-scooter Pilot ending on January 1st 2025 and the opportunity to regulate e-scooters in 2023, City Council acknowledges that the City will not undertake the normal public consultation. City Council encourages the public to provide feedback to Council directly, and to delegate at the July Committee of the Whole or City Council meetings.
  3. That City Council requests that Guelph Police Services provide input into the July staff report related to enforcement of the proposed bylaw, impacts for provincial reporting requirements concerning crash data, and recommendations regarding an e-scooter public education campaign
• First Amendment
  Moved By Councillor Caron
  Seconded By Councillor Allt

  2. That due to the Provincial e-scooter Pilot ending on January 1st 2025 and the opportunity to regulate e-scooters in 2023, City Council acknowledges that the City will not undertake the normal public pre-consultation. City Council encourages the public to provide feedback to Council directly, and to delegate at the July Committee of the Whole or City Council meetings.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)
• Main Motion as Amended
  Moved By Councillor Goller
  Seconded By Councillor Allt
  1. That staff be directed to bring a report and draft bylaw/bylaw amendment to the Traffic Bylaw to the July 5th, 2023 Committee of the Whole meeting to permit the operation of personal use e-scooters, meeting all Provincially required conditions and regulations, and including any other recommended conditions.
  2. That due to the Provincial e-scooter Pilot ending on January 1st 2025 and the opportunity to regulate e-scooters in 2023, City Council acknowledges that the City will not undertake the normal public pre-consultation. City Council encourages the public to provide feedback to Council directly, and to delegate at the July Committee of the Whole or City Council meetings.
  3. That City Council requests that Guelph Police Services provide input into the July staff report related to enforcement of the proposed bylaw, impacts for provincial reporting requirements concerning crash data, and recommendations regarding an e-scooter public education campaign.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)

9.

Adjournment

• Moved By Mayor Guthrie
  Seconded By Councillor Klassen

  That the meeting be adjourned. (3:25 p.m.)