Minutes Accessibility Advisory Committee (AAC)

Tuesday, April 18, 2023 at 3:00 P.m. - 5:00 P.m.

Hybrid in-person and virtual meeting

Members:

• L. Root, Chair
• A. Cameron
• M. Ashkewe, Vice-Chair
• S. Ferguson Prior
• E. Lowenger
• C.Lytle
• D. McMurdo
• B. McPherson
• T. Stevens
• D. Stienstra
• J.Svehla

Members Absent

• K.Beitz
• S. Cooper-Webb
• Z. Jacobs
• J. Popkey

Staff:

• J. Slater, Manager Information, Privacy and Elections/Deputy City Clerk
• C. Murray-Sprague, Council and Committee Coordinator
• M. Lemon, Park Planner
• N. Kupferschmidt, Tourism Programs Officer
• A. Jaworiwsky, Manager Tourism Destination and Development
• G. Lombard, Manager Community Engagement
• S. Anderson, Manager Transportation Engineering
• S. Cunneyworth, Accessibility Coordinator
• L. Warren, Project Specialist Accessibility
• E. Barber, Board and Committee Coordinator
• D.Tremblay, Board and Committee Coordinator

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1.

Call to Order

The Chair called the meeting to order. (3:03 p.m.)

1.1

Welcome to All

1.2

Territorial Acknowledgement

Chair Root delivered the Territorial Acknowledgement. 

1.3

Disclosure of Conflict of Interest

There were no disclosures or conflicts declared. 

1.4

Approval of Agenda

• Moved by: Member Stienstra
  Seconded by: Member Ashweke

  That the April 18, 2023 AAC Meeting Agenda be approved.

  Carried

1.5

Approval of Minutes

• Moved by: Member Stienstra 
  Seconded by: Member Stevens

  That the February 21, 2023 Meeting Minutes be approved, as amended to correct the spelling of Member Stienstra's name. 

  Carried

2.

Committee Items

2.1

AAC engagement on research for voting methods and accessible voting service enhancements for the 2026 Municipal Election

Jennfier Slater, Manager Information, Privacy and Elections/Deputy City Clerk and Carrie Murray-Sprague, Council and Committee Coordinator, made a presentation and received committee member comments regarding voting methods and accessible voting service enhancements for the 2026 municipal election. Clerk's Office staff provided committee members with a survey to identify additional alternative voting methods and accessible voting service enhancements. The survey is available to all committee members until May 1, 2023. 

2.2

Playground rubber surface strategy in the Parks and Recreation Master Plan (PRMP)

Mallory Lemon, Park Planner, made a presentation and received committee member comments regarding the playground rubber surface strategy.

• Moved by: Member Ashkewe 
  Seconded by: Member Lytle 

  That the AAC supports the adoption of a geographic distribution of playgrounds with rubber surface within 2.5 km of residential areas. Further, the AAC supports the implementation of two new rubber surface playgrounds to fill distribution gaps in the central and north-west areas of the City.

  Carried

2.3

Guelph's Seasonal Patio Program

Nicole Kupferschmidt, Tourism Programs Officer, made a presentation and received committee member comments regarding Guelph's Seasonal Patio Program. 

2.4

Promise and Design Principles of the Community Engagement Framework 

Glen Lombard, Manager Community Engagement, made a presentation and received committee member comments regarding the Promise and Design Principles of the Community Engagement Framework. 

• Moved by: Member Stevens 
  Seconded by: Member Stienstra 

  That the AAC supports the community engagement promise and design principles as proposed with consideration to the comments and feedback provided by the committee at their meeting held on April 18, 2023.

  Carried

2.5

Traffic Calming Policy Memo

Steve Anderson, Manager Transportation Engineering, provided committee members with an update on the City of Guelph Traffic Calming Policy. 

2.6

Site Plan Internal Review Report and New Legislation Impacts (Deferred from February)

Sarah Cunneyworth, Accessibility Coordinator, provided a summary of the site plan interval review report and new legislation impacts. 

3.

Staff Announcements

There were no verbal staff announcements. 

4.

Adjournment of the meeting

The Accessibility Advisory Committee adjourned. (5:00 p.m.).