Minutes of Committee of the Whole Meeting

Tuesday, January 10, 2023 at 2:00 P.m. - 6:00 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Council:

• Mayor C. Guthrie
• Councillor P. Allt
• Councillor C. Billings
• Councillor L. Busuttil
• Councillor L. Caron
• Councillor E. Caton
• Councillor K. Chew
• Councillor C. Downer
• Councillor R. Goller
• Councillor C. Klassen
• Councillor D. O'Rourke
• Councillor M. Richardson

Absent:

• Councillor D. Gibson

Staff:

• S. Stewart, Chief Administrative Officer
• C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
• J. Holmes, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
• T. Lee, Deputy Chief Administrative Officer, Corporate Services
• S. O'Dwyer, Acting General Manager, Finance/City Treasurer
• S. O'Brien, General Manager, City Clerk's Office/City Clerk
• E. Barber, Board and Committee Coordinator
• J. da Silva, Council and Committee Coordinator
• C. Murray-Sprague, Council and Committee Coordinator

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1.

Call to Order - Mayor Guthrie

1.1

Disclosure of Pecuniary Interest and General Nature Thereof

There were no disclosures.

2.

Staff Recognitions

2.1

Engineering and Transportation Services

Councillor O'Rourke recognized the following staff:

PMP (Project Management Professional Certification) from Project Management Institute
Crystal Kaminski, Administrative Assistant, Engineering and Transportation Services

C.Tech Designation (Certified Technician) from Ontario Association of Certified Engineering Technicians & Technologists
Louis De Jong, Development Technologist, Engineering and Transportation Services

P.Eng Designation (Professional Engineer) from Professional Engineers Ontario
Ethan Barrand, Development Engineer, Engineering and Transportation Services

National Parking Professional of the Year from the Canadian Parking Association
Marg Lemoine, Parking Coordinator, Engineering and Transportation Services

Brownie Award received from Canadian Brownfields Network under the category 'REPROGRAM: Legislation, Policy and Program Initiatives' - Guidance for On-Site and Excess Soil Management
Kyle VanderMeer, Environmental Engineer, Engineering and Transportation Services
Prasoon Adhikari, Supervisor, Environmental Engineering

Economic Development Council (IEDC) Gold Award of Excellence for The Guelph Shops Holiday Wish Book
The centerpiece of the 2021 Guelph Shops holiday campaign - a prime opportunity to promote Guelph as a top visitor and business destination during the holiday season

2.2

Economic Development Council (IEDC) Gold Award of Excellence for The Guelph Shops Holiday Wish Book

Councillor O'Rourke recognized the following staff:

Kurtis Wells, Economic Development Officer, Economic Development and Tourism

2.3

Ontario Cultural Days - Collaborative Programming Award

Councillor Downer recognized Museums and Culture staff, in the department of Culture and Recreation.

2.4

Public Works Week Award

Councillor Downer recognized the following staff:

Raven Rise, Administrative Assistant, Operations
Stephanie Shouldice, Environmental Program and Planning Coordinator, Environmental Services
Heather Yates, Project Manager, Environmental Services
Mari MacNeil, Manager, Compliance and Performance, Environmental Services
Samantha Dupre, Community Stewardship Coordinator, Parks
Dave Beaton, Program Manager, Forestry and Sustainable Landscapes, Parks
Sally Drew, Administrative Assistant, Environmental Services
Alan MacDonald, Fleet Safety and Efficiency Trainer, Operations
Judi Prigione, Administrative Assistant, Guelph Transit
Donna Tremblay, Program Manager, Operations
Glen Inglis, Public Works Supervisor, Operations
Kyle Gagne, Public Works Supervisor, Operations
Pat Cole, Public Works Supervisor, Operations
Courtney McDonald, Manager, Transit Business Services
Crystal Kaminski, Administrative Assistant, Engineering and Transportation Services

3.

Service Area - Audit 

Councillor Allt assumed the role of Chair.

4.

Items for Discussion - Audit

4.1

2022 External Audit Plan - 2023-03

Matthew Betik, Partner, KPMG LLP, presented the Audit Planning Report for the year ended December 31, 2022.

• Moved By Councillor Goller
  Seconded By Councillor Downer
  1. That KPMG LLP’s 2022 External Audit Plan be received for information.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)

6.

Service Area - Governance 

Mayor Guthrie assumed the role of Chair.

7.

Items for Discussion - Governance 

7.1

2022-2026 Council Appointments

Mayor Guthrie provided opening remarks on the item and explained the recommendations put forward.

• Vice-chair for Audit

  Moved By Councillor Allt
  Seconded By Councillor Goller

  That Councillor Richardson replace Councillor Busuttil as Vice-Chair of Audit for a term ending November 15, 2024.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Richardson, Councillor O'Rourke, Councillor Klassen, Councillor Goller, Councillor Downer, Councillor Chew, Councillor Caton, Councillor Caron, Councillor Busuttil, Councillor Billings, and Councillor Allt

  Carried (12 to 0)

• Vice-chair for Governance

  Moved By Councillor Allt
  Seconded By Councillor Klassen
  1. That the Committee of the Whole terms of Reference be updated to include the appointment of a vice-chair for Governance.
  2. That Councillor Busuttil be appointed as the Committee of the Whole Governance vice-chair for a term ending November 15, 2024.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Richardson, Councillor O'Rourke, Councillor Klassen, Councillor Goller, Councillor Downer, Councillor Chew, Councillor Caton, Councillor Caron, Councillor Busuttil, Councillor Billings, and Councillor Allt

  Carried (12 to 0)

• Committee of Management for the Elliott

  Moved By Councillor Allt
  Seconded By Councillor Klassen

  That Councillor Downer be appointed as the Committee of Management for the Elliott chair for a term ending November 15, 2024.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)

• Committee of Management for the Elliott

  Moved By Councillor O'Rourke
  Seconded By Councillor Busuttil

  That Councillor Klassen be appointed as the Committee of Management for the Elliott vice-chair for a term ending November 15, 2024.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)

9.

Adjournment

• Moved By Councillor Billings
  Seconded By Councillor O'Rourke

  That the meeting be adjourned. (2:54 p.m.)

  Carried