Committee of the Whole
Meeting Agenda

Monday, October 05, 2020 at 1:00 P.m. - 8:00 P.m.

Remote meeting live streamed

on guelph.ca/live

Changes to the original agenda are noted with an asterisk "*". 

 

To contain the spread of COVID-19, Committee of the Whole Meetings are being held electronically and are live streamed at guelph.ca/live 

 

For alternate meeting formats, please contact the City Clerk's Office at [e-mail] or 519-822-1260 extension 5603.  

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1.

Notice - Electronic Participation

1.1

City Council

This meeting will be held by Electronic Participation in accordance with the City of Guelph Procedural By-law (2020)-20515.

2.

Call to Order - Mayor

2.1

Disclosure of Pecuniary Interest and General Nature Thereof

3.

Authority to move into closed meeting

• Recommendation:

  That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to the Municipal Act, to consider:

3.1

Disclosure of Pecuniary Interest and General Nature Thereof

3.2

Baker District - Project Update - 2020-149

Section 239 (2)(c) and (f) of the Municipal Act relating to a proposed or pending acquisition or disposition of land by the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

4.

Open Meeting - 2:00 p.m.

5.

Staff Recognitions

5.1

AMCTO's Academic Excellence Award for the Executive Diploma in Municipal Management

Bill Bond, Zoning Inspector III

5.2

"Award of Excellence" at the 26th Communicator Awards in the Film/Video-Government Relations Category for Stormwater Video

Alexandra Marson, Stormwater Service Coordinator; Steve Miller, Lead Hand, Drainage; Steven Giesler, Drainage Operator; Geoff Allport, Vac All Operator; Greg Rogers, Drainage Operator; Cameron Robb, Drainage Operator; Philip Smith, Vac All Operator; Jason Knight, Drainage Operator; Geoff Walker, Public Works Supervisor; Mary Angelo, Manager, Infrastructure, Development and Environmental Engineering; Arun Hindupur, Supervisor, Infrastructure Engineering; Mario Martinez, Engineering Technologist II; and Brenna Birkin, Communications Officer

6.

Service Area - Audit 

Vice-Chair - Mayor Guthrie

7.

Consent Agenda - Audit 

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration.  If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

7.1

Appointment of the External Auditor - 2020-146

• Recommendation:
  1. That KPMG LLP be appointed as the external auditor for the City of Guelph for the fiscal years ending 2020 through 2024.
  2. That the Treasurer be authorized to annually execute the engagement letter with KPMG LLP subject to the terms approved.

8.

Service Area Chair and Staff Announcements

9.

Service Area - Infrastructure, Development and Enterprise Services 

Vice-Chair - Mayor Guthrie

10.

Consent Agenda - Infrastructure, Development and Enterprise Services

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration.  If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

10.1

Sign By-law Variance for 292 Speedvale Avenue West - 2020-139

• Recommendation:

  That the request for variance from Table 2, Row 1 of Sign By-law Number (1996)-154245, as amended, to permit one (1) internally illuminated freestanding sign with a sign area of 3.83m² and a height 1.5m above an adjacent roadway, to be 80 metres from another freestanding sign on the property of 292 Speedvale Avenue West, be approved.

10.2

Ministry of Transportation Connecting Links Program - 2021-2022 Application - York Road Reconstruction: Stevenson Street to Victoria Road - 2020-145

• Recommendation:
  1. That staff be authorized to submit an application to the Ministry of Transportation with respect to the 2021-2022 Connecting Links Program for the reconstruction of York Road from Stevenson Street to Victoria Road.
  2. That staff be authorized to confirm to the Ministry of Transportation that Council:
     1. supports of the project identified in the application;
     2. confirms that capital funding is available for the municipal contribution component; and,
     3. agrees that if the application is successful, the municipality will proceed with the project in accordance with the timelines specified in the application.

11.

Items for Discussion - Infrastructure, Development and Enterprise Services

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

11.1

Draft Recommendation for the New Sign By-law - 2020-138, 2020-138

Presentation:
Bill Bond, Zoning Inspector III

• Recommendation:
  1. That Council direct staff to draft a new Sign By-law based on the draft recommendations outlined in Attachment 2 – Overview of Recommended Changes for the New Sign By-law.

11.2

South End Community Centre Project Update - 2020-141

Presentation:
Antti Vilkko, General Manager, Facilities and Energy Management
Colleen Clack-Bush, Deputy Chief Administrative Officer, Public Services

• Recommendation:

  That the following staff recommendations be referred to the October 7, 2020 Special City Council meeting:

  1. That the South End Community Centre as presented in Report 2020-141 dated October 5, 2020 be approved at a cost of $80 million and reflected in the 2021 capital budget.
  2. That construction begin in 2022 and any change in capital cost, resulting from final site plan, early competitive procurement processes and considerations of impacts of COVID on facility and programming design, be included in the 2022 capital budget.
  3. That staff be directed to phase-in the estimated annual operating cost of $2.4 million as part of the 2021-2024 operating budget and forecast.

11.3

Baker District - Project Update - 2020-148

Presentation:
Kealy Dedman, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
Antti Vilkko, General Manager, Facilities and Energy Management
Jonathan Westeinde, Windmill Development Group Ltd.
Megan Torza, DTAH
Duncan Bates, Diamond Schmitt
James Krauter, Manager, Taxation and Revenue/Deputy Treasurer
Scott Stewart, Chief Administrative Officer

Correspondence:
Rhonda McMahon
Sandra Swietochowska Murray and Owen Murray
Rebecca Adam
Stephany Reeves
Dean and Ramune Beattie
Jason Rice
Judy MacEachern
Chelsea Woolley
Peter Landriault
Colleen Sorensen

• Recommendation:

  That the following staff recommendations be referred to the October 7, 2020 Special City Council meeting:

  1. That the recommendation to proceed with the detailed development design for the alternative option site layout for the Baker District Redevelopment Project as outlined in this report be approved.
  2. That $16.6 million for site servicing, environmental/archeological remediation and the outdoor public space for the Baker District be approved and reflected in the 2021 budget.
  3. That the construction of an 88,000 square foot library in the south block as presented as the alternative option in Report 2020-148, dated October 5, 2020, be approved at a cost of $62.0 million, and Council approve an increase of 0.39% impact to the tax levy starting in 2021 and remain in place for 20 years, in order to fund the $19.7 million of the library capital cost that is an enhancement to the current service level beyond that allowable by the Development Charges Act, 1997, with construction to begin in 2022 subject to updated design and service delivery reconsiderations as a result of COVID-19.
  4. That staff be directed to maximize the number of public parking spaces in the south block and pursue sharing agreements for parking in the north block and seek budget approval as part of the 2022 budget process.
  5. That staff be directed to phase in the estimated annual tax supported operating cost of the public components of the Baker District, totaling $3.5 million, as part of the 2021-2024 operating budget and forecast.
  6. That the Guelph Public Library Board report back to Council with a detailed operating budget projection by June 2021 based upon updated design and service delivery reconsiderations resulting from COVID-19.
  7. That staff proceed with revising the Urban Design Master Plan (UDMP), share a virtual presentation with the community to outline the changes and collect final comments for Council’s consideration.

12.

Service Area Chair and Staff Announcements 

13.

Adjournment