Minutes of Committee of the Whole Meeting

Monday, December 07, 2020 at 2:00 P.m. - 8:00 P.m.

Remote meeting live streamed

on guelph.ca/live

Council:

• Mayor C. Guthrie
• Councillor P. Allt
• Councillor B. Bell
• Councillor C. Billings
• Councillor L. Caron
• Councillor C. Downer
• Councillor D. Gibson
• Councillor R. Goller
• Councillor J. Gordon
• Councillor J. Hofland
• Councillor M. Salisbury
• Councillor M. MacKinnon
• Councillor D. O'Rourke

Staff:

• S. Stewart, Chief Administrative Officer
• C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
• K. Dedman, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
• T. Lee, Deputy Chief Administrative Officer, Corporate Services
• T. Baker, General Manager, Finance/City Treasurer
• J. Sales, General Manager, Strategy, Innovation and Intergovernmental Services
• A. Vilkko, General Manager, Facilities and Energy Management
• L. Muñoz, Manager, Policy and Intergovernmental Relations
• I. Scott, Manager, Facility Design and Construction
• S. O'Brien, General Manager, City Clerk's Office/City Clerk
• L. Cline, Council and Committee Coordinator
• D. Tremblay, Council and Committee Coordinator

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1.

Call to Order - Mayor

Mayor Guthrie called the meeting to order (2:00 p.m.).

1.1

Disclosure of Pecuniary Interest and General Nature Thereof

There were no disclosures.

2.

Staff Recognitions

Mayor Guthrie introduced and presented the following staff recognitions:

Jennifer Smith, Stewart McDonough, Kelly Guthrie, Alison Springate, Michelle Lowther and Barb Swartzentruber were recognized for their involvement in Guelph's Community Plan, which won "Project of the Year" at the 2020 International Association for Public Participation (IAP2) Canada Core Values Awards. 

City of Guelph staff Barb Swartzentruber, Cathy Kennedy, Michelle Lowther, Leah Parolin, Kelly Guthrie, Tara Sprigg, Jenny Smith, Alison Springate and County of Wellington staff Jana Burns, Andrea Ravensdale, Kayla-Wray Amy and Justine Dainard were recognized for their involvement in Our Food Future, which was a 2020 Smart 50 Awards Recipient in the community engagement category.

3.

Items for Discussion - Governance 

3.1

Managing the Impacts of COVID-19: Update #6, 2020-238

Scott Stewart, Chief Administrative Officer, and Christopher Beveridge, Director, Health Protection from Wellington-Dufferin-Guelph Public Health, provided an update on how the City is working to respond to, manage and recover from COVID-19. Christopher Beveridge provided information regarding the provincial reopening framework, as well as the status of cases in Wellington-Dufferin-Guelph. Scott Stewart outlined how the City is continuing to support the community and businesses through COVID-19 and provided an update on financial implications and recovery.

• Moved By Councillor Billings
  Seconded By Councillor Salisbury

  That report “Managing the Impacts of COVID-19: Update 6” dated December 7, 2020 be forwarded to the local MP and MPP, FCM, AMO, OBCM and the Federal Minister of Finance and the Ministers of Municipal Affairs and Housing and Minister of Finance for the Province of Ontario.

  Voting in Favour: (13)

  Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke

  Carried (13 to 0)

  Council recessed at 3:33 p.m. and reconvened at 3:41 p.m.

  
  

3.2

Intergovernmental Relations Strategic Framework and 2021 Advocacy Plan, 2020-228

Jodie Sales, General Manager, Strategy, Innovation and Intergovernmental Services, and Leslie Muñoz, Manager, Policy and Intergovernmental Relations, outlined the proposed intergovernmental relations strategic framework as well as the 2021 proposed advocacy priorities and action plan.

• Moved By Councillor Allt
  Seconded By Councillor Hofland
  1. That Council approve the Intergovernmental Relations Strategic Framework to guide intergovernmental and advocacy activities for the rest of Council’s term.
  2. That Council approve the 2021 Advocacy Priorities.
  3. That Staff report back to Council in Q4 2021 to provide an update on intergovernmental activities in 2021 and to propose advocacy priorities for 2022.

  Voting in Favour: (13)

  Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke

  Carried (13 to 0)

4.

Consent Agenda - Infrastructure, Development and Enterprise Services

• Moved By Councillor Billings
  Seconded By Councillor Goller

  That the December 7, 2020 Consent Agenda - Infrastructure, Development and Enterprise Services, as identified below, be adopted:

4.1

Transition of Blue Box and Electrical and Electronic Equipment Programs to Individual Producer Responsibility, 2020-216

• 1. That the City of Guelph request that the Ontario Ministry of the Environment, Conservation and Parks accommodate the City’s original request to transition its Blue Box program to full producer responsibility at the earliest transition date, January 1, 2023, or, in the event that this is not possible, that the City of Guelph receive full funding for the operation of the City’s Blue Box program based on 100% of reported costs until such time as the program is transitioned to producer responsibility.
  2. That the City’s preceding resolution be forwarded to the Ontario Ministry of the Environment, Conservation and Parks.
  3. That staff be authorized to enter into negotiations with producers or producer responsibility organizations for the purposes of developing transition strategies with respect to Blue Box services to be transitioned under the proposed Blue Box Transition regulation of the Waste Free Ontario Act once it is enacted.
  4. That the City continue to provide a waste collection service for Electrical and Electronic Equipment at the Public Drop-off depot and analyze the program’s performance during the first year to determine direction with respect to future program offerings.

  Voting in Favour: (13)

  Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke

  Carried (13 to 0)

5.

Items for Discussion - Infrastructure, Development and Enterprise Services

5.1

Real Estate Assets Update, 2020-208

Antti Vilkko, General Manager, Facilities and Energy Management, and Ian Scott, Manager, Facility Design and Construction, provided an update on the current use and next steps for City-owned properties.

• It was requested that clause 3 be voted on separately.

  Moved By Councillor Caron
  Seconded By Councillor Salisbury

  That clause 3 be referred back to staff.

  Voting in Favour: (13)

  Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke

  Carried (13 to 0)
• Moved By Councillor Downer
  Seconded By Councillor Hofland

  1. That the property at 65 Delhi Street be deemed a surplus asset and be put up for sale.
  2. That a market sounding study to determine potential uses for the Drill Hall be completed by 2022, to coincide with the completion of the building stabilization efforts. 
  4. That staff report back to City Council in Q4 2021 to provide an update on the listed properties of interest.

  Voting in Favour: (13)

  Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke

  Carried (13 to 0)

6.

Adjournment

• Moved By Councillor Billings
  Seconded By Councillor Caron

  That the meeting be adjourned (5:16 p.m.).

  Voting in Favour: (13)

  Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke

  Carried (13 to 0)