Committee of the WholeMeeting AgendaTuesday, March 07, 2023 at 1:30 P.m. - 2:30 P.m.Council ChambersGuelph City Hall, 1 Carden StreetChanges to the original agenda are noted with an asterisk "*".Committee of the Whole Meetings are live streamed at guelph.ca/live. Members of the public may delegate in person or by electronic participation. To listen to the meeting over the phone, call 1-416-216-5643 and enter access code2330 724 0308.1.Delegations to Item 18.1 Implementation Strategy Report: South End Community Centre, 2023-64 and 12.2 Business Licensing – Short-Term Rental Accommodations, 2023-70 Members of the public who have an interest in delegating to item 18.1 Implementation Strategy Report: South End Community Centre, 2023-64 and 12.2 Business Licensing – Short-Term Rental Accommodations, 2023-70 may register up until 10:00 a.m. on Monday, March 6, 2023For more information please visit guelph.ca/delegate2.Call to Order - Mayor 2.1Disclosure of Pecuniary Interest and General Nature Thereof 3.Authority to move into closed meeting Recommendation:That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to The Municipal Act, to consider:3.1 Call to Order (closed meeting) Public Comments: 3.2Disclosure of Pecuniary Interest and General Nature Thereof (closed items) Public Comments: 3.3Corporate Cyber Security Briefing, 2023-74 Public Comments: Section239(2) (a) of the Municipal Act relating to the security of the property of the Municipality or Local Board.3.4Item Removed from Agenda Public Comments: 3.4.170 Fountain Street East – Ontario Land Tribunal Direction Follow-up Public Comments: This agenda item was moved to the February 28, 2023 City Council Meeting.4.Open Meeting - 2:00 p.m. 4.1Closed Meeting Summary 5.Staff Recognitions 5.1Retirement of Fire Chief Retirement of Fire Chief Dave Elloway5.2Diploma in Municipal Administration, with Honours Liz McGee, Clerical Assistant5.32022 Lean Green Belt Graduates (*Council Memo Lean Green Belt (wave 1) Summary Report - 2023-97 added to the Revised Agenda)Brendan Macmullin, Community Emergency Management CoordinatorDave Martin, Lead Hand, Materials Recovery Facility Heather Macpherson, Customer Service CoordinatorLee Merner, Program Manager, Parks Business ServicesMathew Newman, Manager, Business ServicesPrasoon Adhikari, Supervisor, Environmental EngineeringStacey Hare, Program Manager, Customer Service and Customer Experience5.4Masters of Arts in Leadership from Royal Roads University Shanna O’Dwyer, Manager, Financial Reporting and Accounting6.Service Area - Corporate Services Chair - Councillor Caron7.Consent Agenda - Corporate Services The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.7.12022 Municipal and School Board Election Report, 2023-57 1.2022 Municipal and School Board Election Report - 2023-57.pdf2.Attachment 1_OraclePoll City of Guelph Election Report 2022.pdf3.Attachment 2_EHQ Online Survey City of Guelph Election Report 2022.pdfCorrespondence:*Phil AndrewsRecommendation: That the report number 2023-57, titled 2022 Municipal and School Board Election Report, be received. 8.Items for Discussion - Corporate Services The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.8.12023 Property Tax Policy, 2023-89 1.2023 Property Tax Policy - 2023-89.pdf2.Attachment - 1 City of Guelph Property Taxation Tax Policy 101 - COW March 7 2023.pdf3.Attachment - 2 2023 City of Guelph Tax Ratios, Discounts and Rates.pdfPresentation:James Krauter, Manager, Revenue and Taxation/Deputy TreasurerRecommendation: That the 2023 City of Guelph property tax ratios and corresponding tax rates, as set out in Attachment-2 to the report 2023-89 titled 2023 Property Tax Policy dated March 7, 2023, be approved. 8.2Revenue Budgeting Policy, 2023-84 1.Revenue Budgeting Policy - 2023-84.pdf2.Attachment-1 Revenue Budgeting Policy.pdf3.Attachment-2 Staff Presentation.pdfPresentation:Karen Newland, Manager, Client Services and BudgetRecommendation: That the Revenue Budgeting Policy attached to Report 2023-84 – Revenue Budgeting Policy, be approved. 9.Service Area Chair and Staff Announcements 10.Service Area - Public Services Chair - Councillor Downer11.Consent Agenda - Public Services The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.11.1Transit Advisory Committee – Terms of Reference, 2023-40 1.Transit Advisory Committee - Terms of Reference - 2023-40.pdf2.Terms of Reference Approved by Transit Advisory Committee January 19 2023 .pdfRecommendation:That the Terms of Reference for the Transit Advisory Committee dated January 19, 2023 be approved.12.Items for Discussion - Public Services The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.12.1One Canopy Tree Planting Strategy, 2023-61 1.One Canopy Tree Planting Strategy - 2023-61.pdf2.Attachment-1 One Canopy Tree Planting Strategy, January 2023.pdf3.Attachment-2 Council Presentation.pdfPresentation:Gene Matthews, General Manager, ParksTimea Filer, Urban Forest Field TechnologistDelegates:*Susan Rietschin, Guelph Urban Forest Friends*Lisa Mactaggart, Trees for Guelph*Kya Mason-WetherillCorrespondence:*Paul Kraehling*Lisa Mactaggart*Kya Mason-WetherillRecommendation:That the One Canopy Tree Planting Strategy (TPS) dated January 2023, included as Attachment-1 to this report, and the proposed actions and recommendations noted within the plan be approved.That the funding requirements for the One Canopy Tree Planting Strategy be considered in future operating and capital budgets in order to implement the recommendations of the strategy.12.2Business Licensing – Short-Term Rental Accommodations, 2023-70 1.Business Licensing - Short Term Rental Accommodations - 2023-70.pdf2.Attachment 1 - Short Term Rental Online Survey Results.pdf3.Attachment 2 - Short Term Rental Townhall Meeting Notes - November 30, 2022.pdf4.Attachment 3 - Short Term Rental Virtual Townhall Meeting Notes - December 8, 2022.pdf5.Attachment 4 - Short Term Rental In-Person Townhall Meeting Notes - December 8, 2022.pdf6.Attachment 5 - Municipal Comparator Analysis .pdf(*Presentation added to the Revised Agenda)Presentation:Scott Green, Manager, Corporate and Community SafetyCorrespondence*Adrian LaheyRecommendation:That staff be directed to create a new schedule under the City’s Business Licensing By-law (2009)-18855 to regulate the licensing of short-term rental accommodations that incorporates the recommendations contained within this report.13.Service Area Chair and Staff Announcements 14.Service Area - Audit Chair - Councillor Allt 15.Items for Discussion - Audit The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.15.1Internal Audit Work Plan 2023 – 2025, 2023-60 1.Internal Audit Work Plan 2023 - 2025 - 2023-60.pdf2.Internal Audit Overview Council Presentation March 7 COW .pdfPresentationRobert Jelacic, General Manager, Internal AuditRecommendation: That report titled ‘Internal Audit Work Plan 2023- 2025’ dated March 7, 2023 be approved. 16.Service Area Chair and Staff Announcements 17.Service Area - Infrastructure, Development and Enterprise Services Chair - Councillor O'Rourke 18.Items for Discussion - Infrastructure, Development and Enterprise Services The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.18.1Implementation Strategy Report: South End Community Centre, 2023-64 1.Implementation Strategy Report South End Community Centre - 2023-64.pdf(*Presentation added to the Revised Agenda)Presentation:Antti Vilkko, General Manager, Facilities and Energy ManagementIan Scott, Manager, Facility Design and ConstructionRecommendation: That the construction of the South End Community Centre be approved for a project cost of $115.5 million, with the project scope as approved under the October 7, 2020 report. That additional budget of $35.5 million be approved for project RF0092 South End Community Centre Construction, funded $33,725,000 from Parks and Recreation Development Charge Reserve Fund (#319) and $1,775,000 from tax supported debt funded from the Infrastructure Renewal Reserve Fund (#150). 19.Service Area Chair and Staff Announcements 20.Adjournment No Item Selected This item has no attachments1.2022 Municipal and School Board Election Report - 2023-57.pdf2.Attachment 1_OraclePoll City of Guelph Election Report 2022.pdf3.Attachment 2_EHQ Online Survey City of Guelph Election Report 2022.pdf1.Revenue Budgeting Policy - 2023-84.pdf2.Attachment-1 Revenue Budgeting Policy.pdf3.Attachment-2 Staff Presentation.pdf1.Transit Advisory Committee - Terms of Reference - 2023-40.pdf2.Terms of Reference Approved by Transit Advisory Committee January 19 2023 .pdf1.One Canopy Tree Planting Strategy - 2023-61.pdf2.Attachment-1 One Canopy Tree Planting Strategy, January 2023.pdf3.Attachment-2 Council Presentation.pdf1.Business Licensing - Short Term Rental Accommodations - 2023-70.pdf2.Attachment 1 - Short Term Rental Online Survey Results.pdf3.Attachment 2 - Short Term Rental Townhall Meeting Notes - November 30, 2022.pdf4.Attachment 3 - Short Term Rental Virtual Townhall Meeting Notes - December 8, 2022.pdf5.Attachment 4 - Short Term Rental In-Person Townhall Meeting Notes - December 8, 2022.pdf6.Attachment 5 - Municipal Comparator Analysis .pdf1.Internal Audit Work Plan 2023 - 2025 - 2023-60.pdf2.Internal Audit Overview Council Presentation March 7 COW .pdf1.Implementation Strategy Report South End Community Centre - 2023-64.pdf1.2023 Property Tax Policy - 2023-89.pdf2.Attachment - 1 City of Guelph Property Taxation Tax Policy 101 - COW March 7 2023.pdf3.Attachment - 2 2023 City of Guelph Tax Ratios, Discounts and Rates.pdf