Minutes of Committee of the Whole Meeting

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Council Chambers
Guelph City Hall, 1 Carden Street
Council:
  • Mayor C. Guthrie
  • Councillor P. Allt
  • Councillor C. Billings
  • Councillor L. Busuttil
  • Councillor L. Caron
  • Councillor E. Caton
  • Councillor K. Chew
  • Councillor C. Downer
  • Councillor D. Gibson
  • Councillor R. Goller
  • Councillor D. O'Rourke
  • Councillor M. Richardson
Absent:
  • Councillor C. Klassen
Staff:
  • S. Stewart, Chief Administrative Officer
  • C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
  • J. Holmes, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
  • T. Lee, Deputy Chief Administrative Officer, Corporate Services
  • D. Evans, General Manager, Culture, Tourism and Community Investment
  • D. Godfrey, General Manager, Operations
  • R. Jelacic, General Manager, Internal Audi
  • G. Matthews, General Manager, Parks
  • A. Vilkko, General Manager, Facilities and Energy Management
  • S. Green, Manager, Corporate and Community Safety
  • J. Krauter, Manager, Revenue and Taxation/Deputy Treasurer
  • K. Newland, Manager, Client Services and Budget
  • I. Scott, Manager, Facility Design and Construction
  • T. Filer, Urban Forest Field Technologist
  • S. O'Brien, General Manager, City Clerk's Office/City Clerk
  • D. McMahon, Manager, Legislative Services/Deputy Clerk
  • G. Meades, Council and Committee Coordinator
  • C. Murray-Sprague, Council and Committee Coordinator

2.
Call to Order - Mayor

 

Mayor Guthrie called the meeting to order at 1:30 p.m.

3.
Authority to move into closed meeting

 
  • Moved ByCouncillor Billings
    Seconded ByCouncillor Busuttil

    That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to Section 239 (2) (a) of the Municipal Act relating to the security of the property of the municipality or local board.

    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (12 to 0)

    The following items were discussed:


3.1
Call to Order (closed meeting)

 

3.2
Disclosure of Pecuniary Interest and General Nature Thereof (closed items)

 

3.3
Corporate Cyber Security Briefing, 2023-74

 

4.
Open Meeting - 2:00 p.m.

 

Mayor Guthrie called the open meeting to order at 2:09 p.m.

4.1
Closed Meeting Summary

 

Council received information and provided staff direction regarding corporate cyber security initiatives.

5.
Staff Recognitions

 

5.1
Retirement of Fire Chief

 

Councillor Downer spoke to the career and retirement of Fire Chief Dave Elloway.

5.2
Diploma in Municipal Administration, with Honours

 

Councillor Downer congratulated Liz McGee on achieving her diploma.

5.3
2022 Lean Green Belt Graduates

 

Councillor Caron spoke to what each Lean green belt graduate accomplished.

5.4
Masters of Arts in Leadership from Royal Roads University

 

Councillor Caron congratulated Shanna O’Dwyer on her acquiring her Masters of Arts in Leadership. 

6.
Service Area - Corporate Services 

 

7.
Consent Agenda - Corporate Services

 

7.1
2022 Municipal and School Board Election Report, 2023-57

This item has attachments. 
1.2022 Municipal and School Board Election Report - 2023-57.pdf
2.Attachment 1_OraclePoll City of Guelph Election Report 2022.pdf
3.Attachment 2_EHQ Online Survey City of Guelph Election Report 2022.pdf
4.Correspondence - Phil Andrews.pdf
  • Moved ByCouncillor Gibson
    Seconded ByMayor Guthrie
    1. That the report number 2023-57, titled 2022 Municipal and School Board Election Report, be received.
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (12 to 0)

8.
Items for Discussion - Corporate Services

 

8.1
2023 Property Tax Policy, 2023-89

This item has attachments. 
1.2023 Property Tax Policy - 2023-89.pdf
2.Attachment - 1 City of Guelph Property Taxation Tax Policy 101 - COW March 7 2023.pdf
3.Attachment - 2 2023 City of Guelph Tax Ratios, Discounts and Rates.pdf

James Krauter, Manager, Revenue and Taxation/Deputy Treasurer spoke to property taxes and budget as it relates to the City.

  • Moved ByCouncillor Allt
    Seconded ByCouncillor Richardson
    1. That the 2023 City of Guelph property tax ratios and corresponding tax rates, as set out in Attachment-2 to the report 2023-89 titled 2023 Property Tax Policy dated March 7, 2023, be approved.
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (12 to 0)

8.2
Revenue Budgeting Policy, 2023-84

This item has attachments. 
1.Revenue Budgeting Policy - 2023-84.pdf
2.Attachment-1 Revenue Budgeting Policy.pdf
3.Attachment-2 Staff Presentation.pdf

Karen Newland, Manager, Client Services and Budget, presented the revenue budgeting policy. 

  • Moved ByCouncillor Allt
    Seconded ByCouncillor Busuttil
    1. That the Revenue Budgeting Policy attached to Report 2023-84 – Revenue Budgeting Policy, be approved.
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (12 to 0)

10.
Service Area - Public Services 

 

11.
Consent Agenda - Public Services 

 

11.1
Transit Advisory Committee – Terms of Reference, 2023-40

This item has attachments. 
1.Transit Advisory Committee - Terms of Reference - 2023-40.pdf
2.Terms of Reference Approved by Transit Advisory Committee January 19 2023 .pdf
  • Moved ByCouncillor Billings
    Seconded ByCouncillor Allt
    1. That the Terms of Reference for the Transit Advisory Committee dated January 19, 2023 be approved.
    Voting in Favour: (11)Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (11 to 0)

12.
Items for Discussion - Public Services 

 

12.1
One Canopy Tree Planting Strategy, 2023-61

This item has attachments. 
1.One Canopy Tree Planting Strategy - 2023-61.pdf
2.Attachment-1 One Canopy Tree Planting Strategy, January 2023.pdf
3.Attachment-2 Council Presentation.pdf
4.Correspondence - Paul Kraehling.pdf
5.Correspondence - Lisa Mactaggart.pdf
6.Correspondence - Kya Mason-Wetherill.pdf

Gene Matthews General Manager, Parks introduced the One Canopy Tree Planting strategy.
Timea Filer, Urban Forest Field Technologist, presented the objectives and implementation of the One Canopy Tree Planting Strategy.  

The following delegates spoke:
Susan Rietschin.  
Lisa Mactaggart. 
Kya Mason-Wetherill. 

  • Moved ByCouncillor Caron
    Seconded ByCouncillor Goller
    1. That the One Canopy Tree Planting Strategy (TPS) dated January 2023, included as Attachment-1 to this report, and the proposed actions and recommendations noted within the plan be approved.
    2. That the funding requirements for the One Canopy Tree Planting Strategy be considered in future operating and capital budgets in order to implement the recommendations of the strategy.
    Voting in Favour: (11)Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (11 to 0)

    Meeting was recessed (5:00 p.m.)
    Meeting recommenced (5:35 p.m.)


12.2
Business Licensing – Short-Term Rental Accommodations, 2023-70

This item has attachments. 
1.Business Licensing - Short Term Rental Accommodations - 2023-70.pdf
2.Attachment 1 - Short Term Rental Online Survey Results.pdf
3.Attachment 2 - Short Term Rental Townhall Meeting Notes - November 30, 2022.pdf
4.Attachment 3 - Short Term Rental Virtual Townhall Meeting Notes - December 8, 2022.pdf
5.Attachment 4 - Short Term Rental In-Person Townhall Meeting Notes - December 8, 2022.pdf
6.Attachment 5 - Municipal Comparator Analysis .pdf
7.Presentation Business Licensing - Short Term Rentals Accomodations.pdf
8.Correspondence - Adrian Lahey.pdf

Doug Godfrey, General Manager, Operations, introduced Scott Green, Manager, Corporate and Community Safety, who spoke to the licensing of short-term rental accommodations.   

The Following delegate spoke:
Hilary McCann. 

  • Moved ByCouncillor Goller
    Seconded ByCouncillor Richardson
    1. That staff be directed to create a new schedule under the City’s Business Licensing By-law (2009)-18855 to regulate the licensing of short-term rental accommodations that incorporates the recommendations contained within this report.
    Voting in Favour: (11)Mayor Guthrie, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Voting Against: (1)Councillor Gibson
    Carried (11 to 1)

13.
Service Area Chair and Staff Announcements 

 

Colleen Clack-Bush, Deputy Chief Administrative Officer, Public Services advised of Scott Greens upcoming retirement.

14.
Service Area - Audit 

 

15.
Items for Discussion - Audit 

 

15.1
Internal Audit Work Plan 2023 – 2025, 2023-60

This item has attachments. 
1.Internal Audit Work Plan 2023 - 2025 - 2023-60.pdf
2.Internal Audit Overview Council Presentation March 7 COW .pdf

Robert Jelacic, General Manager, Internal Audit provided information regarding the role of internal audits.

  • Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Caron
    1. That report titled ‘Internal Audit Work Plan 2023- 2025’ dated March 7, 2023 be approved.
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (12 to 0)

16.
Service Area Chair and Staff Announcements 

 

There were no announcements. 

17.
Service Area - Infrastructure, Development and Enterprise Services 

 

18.
Items for Discussion - Infrastructure, Development and Enterprise Services

 

18.1
Implementation Strategy Report: South End Community Centre, 2023-64

This item has attachments. 
1.Implementation Strategy Report South End Community Centre - 2023-64.pdf
2.Presentation South End Community Centre - Implementation Strategy.pdf

Antti Vilkko, General Manager, Facilities and Energy Management introduced the presentation for the South End Community Centre. 
Danna Evans, General Manager, Culture and Recreation, spoke to the planned usage of the proposed Community Centre. 
Ian Scott, Manager, Facility Design and Construction, discussed the updated construction design that has been modified from the original plan, due to inflation.

  • Moved ByMayor Guthrie
    Seconded ByCouncillor Chew
    1. That the construction of the South End Community Centre be approved for a project cost of $115.5 million, with the project scope as approved under the October 7, 2020 report IDE 2020-141 South End Community Centre Project Update.
    2. That additional budget of $35.5 million be approved for project RF0092 South End Community Centre Construction, funded $33,725,000 from Parks and Recreation Development Charge Reserve Fund (#319) and $1,775,000 from tax supported debt funded from the Infrastructure Renewal Reserve Fund (#150).
    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (12 to 0)

19.
Service Area Chair and Staff Announcements 

 

Chair O'Rourke wished everyone a happy International Women's' Day. 

20.
Adjournment

 
  • Moved ByCouncillor Chew
    Seconded ByCouncillor Caton

    That the meeting be adjourned. (7:16 p.m.)

    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Richardson, Councillor Busuttil, and Councillor Chew
    Carried (12 to 0)
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