Accessibility Advisory Committee (AAC)
Agenda

Tuesday, December 19, 2023 at 3:00 P.m. - 5:00 P.m.

Hybrid in-person and virtual meeting

In-person meeting available in Meeting Room A at Guelph City Hall

Virtual meeting available through Microsoft Teams

• To join by computer or phone:
  • • Click here to join the meeting
• To join by phone call (audio-only):
  • • Dial toll-free phone number: [phone]
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Privacy notice: Public meetings of the Accessibility Advisory Committee are video recorded and posted online. These video recordings and associated agendas and minutes are maintained for the purpose of creating a record that is available to the general public. If you speak at or attend a meeting, you may appear in the video recording of the meeting and your name may appear in the meeting agenda and minutes. If you have questions regarding the City’s collection, use and disclosure of personal information, please contact the City’s Information and Access Coordinator at 519-822-1260 extension 2349 or

• Accessibility-related accommodations available upon timely request to Leanne Warren 519-822-1260 extension 2670; TTY 519-826-9771 email:

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1.

Call to Order

1.1

Welcome to All

This meeting is being recorded.

1.2

Indigenous Territorial Acknowledgment

As we gather, let us take time to reflect on our privilege to live and work in Guelph; a city built over rich Indigenous histories. We are guests here, and we should reflect upon the responsibility to care for this land, the people who live here today, and the generations to come. If our actions today can move us towards reconciliation, we should take pause and make those decisions with intention and gratitude.

This place we call Guelph has served as traditional lands and a place of refuge for many peoples over time, but more specifically the Attiwonderonk, and the Haudenosaunee. This land is held as the treaty lands and territory with the Mississaugas of the Credit First Nation. Guelph lies directly adjacent to the Haldimand Tract and is part of a long-established traditional hunting ground for the Six Nations of the Grand River. Many First Nations, Inuit, and Métis peoples who have come from across Turtle Island call Guelph home today.

• Learn more about the Indigenous Territorial Acknowledgement

1.3

Disclosure of Pecuniary Interest and General Nature Thereof

1.4

Approval of Agenda

• Recommendation

  That the December 19, 2023 Accessibility Advisory Committee Agenda be approved.

1.5

Approval of Minutes

• Recommendation

  That the November 14, 2023 Meeting minutes be approved.

2.

Committee Items

The Committee Item times listed on the Agenda are estimates only.

2.1

2026 Municipal Election: Voting methods and accessible voting service enhancements

3:05 - 3:35 p.m. (5 minutes staff overview, 25 minutes AAC discussion)

For Discussion - Jennifer Slater - Manager, Information, Privacy and Elections/Deputy City Clerk, City Clerk's Office and Carrie Murray-Sprague, Council and Committee Coordinator, City Clerk's Office

2.2

Solid Waste Letter to the Federal Government

3:35 - 3:45 (5 minutes staff overview, 5 minutes AAC discussion)

For Information – Heather Connell, Manager, Technical Services, Environmental Services – Solid Waste Services and Nicole Davison, Waste Resource Policy Analyst, Environmental Services – Solid Waste Services

• Recommendation

  That the AAC support and recommend that the Singe-Use Plastics Prohibition Regulations advocacy letter be submitted to the Director of Plastics Regulatory Affairs Division, Environment and Climate Change Canada.

2.3

College Avenue Protected Cycling Infrastructure

3:45 - 3:55 (5 minutes staff overview, 5 minutes AAC discussion)

For Discussion – Benita van Miltenburg, Transportation Planning, IDE 

• Recommendation

  That the AAC support the College Ave cycletracks project.

2.4

University Village Park Playground

3:55 - 4:20 p.m. (5 minutes staff overview, 20 minutes AAC discussion)

For Engagement – Stefan Ilic, Park Planner, Park Planning, Parks

• Recommendation

  That the Accessibility Advisory Committee of Council support the proposed new play space at University Village Park as presented and to be implemented in 2024.

2.5

Central Station: New Construction

4:20 - 4:40 p.m. (5 minutes staff overview, 15 minutes AAC discussion)

For Discussion – Amir Bhatti, Project Manager, Facilities and Energy Management, IDE and Ian Scott, Manager, Facility Design & Construction, Facilities and Energy Management, IDE

• Recommendation

  That the AAC recommend the design of the new Central Station continue to meet the FADM; or 

  That the AAC recommend the design of the new Central Station include ___ and look forward to the design meeting the FADM.

2.6

Silvercreek Park: Washroom Renovations & Picnic Shelter

4:40 - 4:55 p.m. (5 minutes staff overview, 10 minutes AAC discussion)

For Engagement - Jean Starchuk, Program Manager, Facilities and Energy Management, IDE and Ian Scott, Manager, Facility Design & Construction, Facilities and Energy Management, IDE

• Recommendation

  That the Accessibility Advisory Committee supports renovations to the existing Silvercreek Park washrooms, the replacement of the pavilion, the new trail design, new fixed seating, the new accessible parking spot and supports the overall design; or 

  has no comments on the design; or 

  would like to see if ___ modifications could be considered as part of the design. 

3.

Chair and Staff Announcements

Please provide any announcements, to the Chair or Staff Liaison in writing, by 10 am on the day of the Committee meeting.  

3.1

Site Plan Review

Site Plan Review meetings to resume in January. Date to be determined. Current Site Plan submissions (4) were either final submissions that included one comment that was fulfilled or pre-submissions.

3.2

Happy Holiday Season to all

Looking forward to 2024!

4.

Adjournment

• Recommendation

  That the Accessibility Advisory Committee be adjourned. (insert time). 

5.

Next Meeting

Next Meeting: February 20, 2024, from 3-5 p.m.
Future Topics: AAC Feedback Form