Minutes of Committee of the Whole Meeting

Tuesday, February 07, 2023 at 2:00 P.m. - 6:00 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Council:

• Mayor C. Guthrie
• Councillor P. Allt
• Councillor C. Billings
• Councillor L. Busuttil
• Councillor L. Caron
• Councillor E. Caton
• Councillor K. Chew
• Councillor C. Downer
• Councillor D. Gibson
• Councillor R. Goller
• Councillor C. Klassen
• Councillor D. O'Rourke
• Councillor M. Richardson

Staff:

• S. Stewart, Chief Administrative Officer
• C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
• J. Holmes, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
• T. Lee, Deputy Chief Administrative Officer, Corporate Services
• J. Krauter, Manager, Taxation Revenue/Deputy Treasurer
• D. Messer, Executive Director, Smart Cities
• A. Vilkko, General Manager, Facilities and Energy Management
• A. Cooper, Program Advisor, Our Food Future Initiative
• B. Ho-Yan, Manage, Corporate Energy and Climate Change
• A. Telfer, Manager, Circular Opportunity Innovation Launchpad
• S. O'Brien, General Manager, City Clerk's Office/City Clerk
• G. Meades, Council and Committee Coordinator
• C. Murray-Sprague, Council and Committee Coordinator
• A. Sandor, Council and Committee Assistant
• J. Tang, Legislative Coordinator

Also Present:

• Justine Dainard, Project Manager, Smart Cities, County of Wellington

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2.

Call to Order - Mayor

Mayor Guthrie called the meeting to order. (2:01 p.m.)

2.1

Disclosure of Pecuniary Interest and General Nature Thereof

None

Councillor O'Rourke assumed the role of Chair.

3.

Staff Recognitions

3.1

Diploma in Municipal Administration - AMCTO

Councillor O'Rourke presented the following staff recognition:
Andrea Garner, Supervisor, Taxation and Revenue

3.2

Fire Accreditation - Reaccreditation status by the Commission on Fire Accreditation International (CFAI)

Councillor O'Rourke presented the following staff recognition:
Dave Elloway, General Manager, Fire Services/Fire Chief
Steve Goode, Deputy Fire Chief, Operations
Ryan Schubert, Deputy Fire Chief, Administration 
Peggy Robertson, Manager, Fire Communication
Amy Tereschuk, Fire Fighter, Fire Services
Dave Aubrey, Fire Fighter, Fire Services
Colin Hunter, Platoon Chief, Fire Services
Jay Smith, Captian, Fire Services

3.3

Certified Public Participation Professional (CP3) Designation

Councillor O'Rourke presented the following staff recognition:
Kelly Guthrie, Community Engagement Coordinator, Strategic Communication and Community Engagement

3.4

Certificate in Public Policy and Administration

Councillor O'Rourke presented the following staff recognition:
Juan da Silva, Council and Committee Coordinator

4.

Presentations

4.1

CAO 2023 Performance Objective Setting

Scott Stewart, Chief Administrative Officer provided a summary of his 2023 Objectives in relation to the priorities set out in the City’s Strategic Plan: Guelph. Future Ready.

5.

Service Area - Governance

6.

Items for Discussion - Governance

6.1

Smart Cities Update – Our Food Future and Circular Opportunity Innovation Launchpad - 2023-16

David Messer, Executive Director, Smart Cities provided an introduction on the subject. Ashlee Cooper, Program Advisor, Our Food Future Initiative provide information on the topic. Andrew Telfer, Manager, Circular Opportunity Innovation Launchpad provided additional information on the topic. Justine Dainard, Project Manager, Smart Cities, County of Wellington provided additional information on the topic.

• Moved By Councillor Allt
  Seconded By Councillor Richardson
  1. That the report “Smart Cities Update – Our Food Future and Circular Opportunity Launchpad” dated February 7, 2023, be received.

  The following delegates spoke:
  Kate Vsetula
  Brendan Johnson

  Voting in Favour: (13)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew

  Carried (13 to 0)

7.

Service Area Chair and Staff Announcements

None

8.

Service Area - Infrastructure, Development and Enterprise Services 

9.

Consent Agenda - Infrastructure, Development and Enterprise Services

9.1

Region of Waterloo Organics Processing Contract - 2023-24

• Moved By Councillor Gibson
  Seconded By Mayor Guthrie
  1. That Council approve the renewal of the Organic Waste Processing Agreement with the Regional Municipality of Waterloo for the first of two optional five-year renewal terms for the continued processing of organics (green cart) material from October 14, 2023 to October 13, 2028;
  2. That Council approve the amendment of the Organic Waste Processing Agreement with the Regional Municipality of Waterloo to suspend the annual price index adjustment for the five-year term to reflect current market conditions; and
  3. That staff be directed to negotiate and execute an amending agreement to the Organic Waste Processing Agreement with the Regional Municipality of Waterloo to give effect to the foregoing recommendations, subject to the satisfaction of the Deputy Chief Administrative Officer of Infrastructure, Development and Enterprise Services, and the General Manager of Legal, Realty, and Court Services/City Solicitor.

  Voting in Favour: (13)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Klassen, Councillor Richardson, Councillor Busuttil, and Councillor Chew

  Carried (13 to 0)

  Council recessed (3:41 p.m.)

  Council resumed (3:51 p.m.)

  
  

10.

Items for Discussion - Infrastructure, Development and Enterprise Services

10.1

Operations Facilities Long-Term Plan Update - 2023-17

Antti Vilkko, General Manager, Facilities and Energy Management provided information regarding the topic. Bryan Ho-Yan, Manager, Corporate Energy and Climate Change provided additional information provided additional information regarding the topic.

• Moved By Councillor Goller
  Seconded By Councillor Richardson
  1. That staff continue to design a new Guelph Transit and Fleet Services facility at the municipal-owned site located at the northwest corner of Watson Parkway South and Stone Road East.
  2. That staff proceed with developing the revised Operations Facilities Long-Term Plan to utilize existing municipal-owned sites 45 Municipal Street, 50 Municipal Street, 170 Watson Road South, 69 Marilyn Drive and 186 Eastview Road for operating services Public Works, Solid Waste Collections, Parks, and Corporate Building Maintenance.
  3. That staff proceed with the planning and design of the Operations Facilities Long-Term Plan and be directed to seek Council approval through the multi-year budget process.

  Voting in Favour: (12)

  Mayor Guthrie, Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Richardson, Councillor Busuttil, and Councillor Chew

  Carried (12 to 0)

10.2

Guelph Greener Homes Program Update - 2023-18

Antti Vilkko, General Manager, Facilities and Energy Management provided information regarding the topic. Bryan Ho-Yan, Manager, Corporate Energy and Climate Change provided additional information provided additional information regarding the topic.

• Moved By Councillor Caron
  Seconded By Councillor Allt
  1. That the Deputy Chief Administrative Officer, Infrastructure Development Enterprise is authorized to approve the entering into and is authorized to execute all agreements related to the Guelph Greener Homes Program on behalf of the City.  This delegated authority applies equally to supplementary documents, agreements, amendments, renewals and termination of such agreements.
  2. That the City Clerk and Direct Report Manager responsible for the Guelph Greener Homes Program are authorized to approve the entering into and are authorized to execute the property owner agreements on behalf of the City.  This delegated authority applies equally to supplementary documents, agreements, amendments, renewals and termination of such agreements. 

  The following delegate spoke:
  Evan Ferrari

  Voting in Favour: (11)

  Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Richardson, Councillor Busuttil, and Councillor Chew

  Carried (11 to 0)

10.2.1

Council Memo - Recommendation update to Guelph Greener Homes Loan Program Update-2023-18 - 2023-62

11.

Service Area Chair and Staff Announcements 

None

12.

Adjournment

• Moved By Councillor Goller
  Seconded By Councillor Caton

  That the meeting be adjourned (6:02 p.m.)

  Voting in Favour: (11)

  Councillor Gibson, Councillor Goller, Councillor Allt, Councillor Downer, Councillor O'Rourke, Councillor Billings, Councillor Caron, Councillor Caton, Councillor Richardson, Councillor Busuttil, and Councillor Chew

  Carried (11 to 0)