Minutes of Committee of the Whole Meeting

Monday, April 04, 2022 at 1:00 P.m. - 6:00 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Council:

• Mayor C. Guthrie
• Councillor P. Allt
• Councillor B. Bell
• Councillor C. Billings
• Councillor L. Caron
• Councillor C. Downer
• Councillor D. Gibson
• Councillor R. Goller
• Councillor J. Gordon
• Councillor J. Hofland
• Councillor M. MacKinnon
• Councillor D. O'Rourke
• Councillor M. Salisbury

Staff:

• S. Stewart, Chief Administrative Officer
• C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
• J. Holmes, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
• T. Lee, Deputy Chief Administrative Officer, Corporate Services
• T. Baker, General Manager, Finance/City Treasurer
• G. Matthews, General Manager, Parks
• J. Regan, General Manager, Economic Development and Tourism
• J. Rose, General Manager, Environmental Services
• W. Galliher, Manager, Water Services
• L. Jefferson, Manager, Park and Trail Development
• S. O'Brien, General Manager, City Clerk's Office/City Clerk
• D. McMahon, Manager, Legislative Services/Deputy Clerk
• E. Barber, Board and Committee Coordinator
• J. da Silva, Council and Committee Coordinator
• A. Sandor, Council and Committee Assistant

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1.

Call to Order - Councillor O'Rourke

1.1

Disclosure of Pecuniary Interest and General Nature Thereof

There were no disclosures.

2.

Staff Recognitions

2.1

Professional Scrum Master I Certification

Councillor O'Rourke presented the following staff recognition:

Olubanke Olujide, Project Specialist, Engineering and Transportation Services

2.2

Lieutenant Governor’s Ontario Heritage Award for Excellence in Conservation for The Adaptive Reuse of the F.M. Woods Waterworks Building

Councillor O'Rourke presented the following staff recognitions:

Emily Stahl, Manager, Technical Services, Water Services
Robin Puskas, Project Manager, Water Services
Angela VanderGugten, Water Operations Technician, Water Services
Jean Starchuk, Project Manager, Facilities and Energy Management

2.3

Emergency Operations Control Group

Mayor Guthrie provided a summary of the work done by the Emergency Operations Control Group during the COVID-19 pandemic and recognized the following staff recognitions: 

Alison Springate, Andrea Ninacs (Guelph Police Services), Antti Vilkko, Brendan Macmullin, Mayor Cam Guthrie, Chris Beveridge (Wellington Dufferin Guelph Public), Christopher Cooper, Colleen Clack-Bush, Dan Atkins (Guelph Public Library), Daryl Goetz (Guelph Police Services), Dave Elloway, Doug Godfrey, Gavin Webb (Guelph General Hospital), Gord Cobey (Guelph Police Services), Jayne Holmes, Jessie Finkelberg, Kate Wagler, Katie Duncan, Laura Mousseau, Leanne Swantko, Lester Tang (Guelph Police Services), Mark Ellis, Nicola Mercer (Wellington Dufferin Guelph Public), Ross Kirkconnell (Guelph Family Health Team), Ryan Schubert, Stacey Hare, Stephen Dewar, Stephen O'Brien, Steve Goode, Steve Kraft (Guelph Public Library), Susan O'Toole, Tammy Smits (Guelph Police Services), Tara Baker, Tara Sprigg, Trevor Lee.

3.

Service Area - Infrastructure, Development and Enterprise Services 

4.

Consent Agenda - Infrastructure, Development and Enterprise Services

The following item was extracted:
2021 Water Services' Annual Report and Summary Report - 2022-107

4.1

Waste Resources Innovation Centre Public Liaison Committee Terms of Reference - 2022-106

• Moved By Councillor Hofland
  Seconded By Mayor Guthrie
  1. That the proposed revisions to the Waste Resource Innovation Centre Public Liaison Committee Terms of Reference be approved.

  Voting in Favour: (13)

  Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron

  Carried (13 to 0)

5.

Items for Discussion - Infrastructure, Development and Enterprise Services

5.1

2021 Water Services' Annual Report and Summary Report - 2022-107

• Moved By Mayor Guthrie
  Seconded By Councillor Hofland
  1. That Guelph City Council approves the 2021 Water Services’ Annual Report and Summary Report.

  Voting in Favour: (13)

  Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron

  Carried (13 to 0)

5.2

Solid Waste Management Master Plan Recommendations - 2022-127

Jayne Holmes, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services, provided opening remarks.

Jennifer Rose, General Manager, Environmental Services, provided a summary of the Solid Waste Management Master Plan alignment to the Master Plan and explained staff's recommendations.

• Main Motion
  Moved By Councillor Allt
  Seconded By Councillor Caron
  1. That the following recommendations outlined in the Solid Waste Management Master Plan (SWMMP) dated April 4, 2022, be approved:
     1. The phased approach to the reduction of single-use items, and the applicable changes to the Waste Management By-law
     2. The waste collection service levels for the Industrial, Commercial, and Institutional (IC&I) sector, as well as the applicable changes to the Waste Management By-law
     3. The remaining recommendations outlined in Attachment 1.
  2. That City Council extend their appreciation to the members of the SWMMP Public Advisory Committee for their efforts and dedication over the past two years and formally disband the SWMMP Public Advisory Committee.
• First Amendment
  Moved By Councillor Billings
  Seconded By Councillor Gibson
  1. The phase 1 approach to the reduction of single-use items, and the applicable changes to the Waste Management By-law.​
  2. The phase 2 approach to the reduction of single-use items, and the applicable changes to the Waste Management By-law.
  3. The waste collection service levels for the Industrial, Commercial, and Institutional (IC&I) sector, as well as the applicable changes to the Waste Management By-law.
  4. The remaining recommendations outlined in Attachment 1.

  Mayor Guthrie raised a point of order. Mayor Guthrie requested clarification on the motion. Councillor Billing explained the intent of the motion.

  Voting in Favour: (13)

  Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron

  Carried (13 to 0)
• Second Amendment
  Moved By Councillor MacKinnon
  Seconded By Councillor Goller

  e. In phase 2, the fees shall be as follows:

  i) $1 for disposable cups

  Voting in Favour: (5)	Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Downer, and Councillor MacKinnon
  Voting Against: (8)	Mayor Guthrie, Councillor Gibson, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor O'Rourke, Councillor Billings, and Councillor Caron

  Defeated (5 to 8)
• Third Amendment
  Moved By Mayor Guthrie
  Seconded By Councillor Caron
  1. The phase 1 approach to the reduction of single-use items, and the applicable changes to the Waste Management By-law.
  2. That prior to the implementation of the phase 2 approach to the reduction of single-use items, and the applicable changes to the Waste Management By-law, that staff create further engagement opportunities for citizen and business feedback and report back to Council for further consideration.
  3. The waste collection service levels for the Industrial, Commercial, and Institutional (IC&I) sector, as well as the applicable changes to the Waste Management By-law.
  4. The remaining recommendations outlined in Attachment 1

  Voting in Favour: (13)

  Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron

  Carried (13 to 0)
• Fourth Amendment
  Moved By Mayor Guthrie
  Seconded By Councillor Caron

  3. That staff be directed to implement phase one of the solid waste master plan for January 1st, 2023.

  Voting in Favour: (13)

  Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron

  Carried (13 to 0)

• Chair O'Rourke indicated that clauses would be voted on separately as per Councillor's Billing's request.

  Main Motion as Amended
  Moved By Councillor Allt
  Seconded By Councillor Caron
  1. That the following recommendations outlined in the Solid Waste Management Master Plan (SWMMP) dated April 4, 2022, be approved:​
     1. The phase 1 approach to the reduction of single-use items, and the applicable changes to the Waste Management By-law.​
     2. That prior to the implementation of the phase 2 approach to the reduction of single-use items, and the applicable changes to the Waste Management By-law, that staff create further engagement opportunities for citizen and business feedback and report back to Council for further consideration.

  Voting in Favour: (13)

  Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron

  Carried (13 to 0)
• c. The waste collection service levels for the Industrial, Commercial, and Institutional (IC&I) sector, as well as the applicable changes to the Waste Management By-law.
  

  Voting in Favour: (10)	Mayor Guthrie, Councillor Gibson, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, and Councillor Caron
  Voting Against: (3)	Councillor Bell, Councillor Salisbury, and Councillor Billings

  Carried (10 to 3)
• d. The remaining recommendations outlined in Attachment 1.​

  Voting in Favour: (10)	Mayor Guthrie, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, and Councillor Caron
  Voting Against: (3)	Councillor Gibson, Councillor Bell, and Councillor Billings

  Carried (10 to 3)
• 2. That City Council extend their appreciation to the members of the SWMMP Public Advisory Committee for their efforts and dedication over the past two years and formally disband the SWMMP Public Advisory Committee.​

  Voting in Favour: (13)

  Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron

  Carried (13 to 0)
• 3. That staff be directed to implement phase one of the solid waste master plan for January 1st, 2023.

  Voting in Favour: (13)

  Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron

  Carried (13 to 0)

7.

Service Area - Governance 

Mayor Guthrie assumed the role of Chair.

8.

Items for Discussion - Governance 

8.1

Guelph. Future Ready 2021 Progress Report - 2022-105

Scott Stewart, Chief Administrative Officer, provided opening remarks to the Guelph. Future Ready 2021 Progress Report.

Jayne Holmes, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services, provided a progress report on the Building Our Future priority area.

Trevor Lee, Deputy Chief Administrative Officer, Corporate Services, provided a progress report on the Working Together for Our Future priority area.

Colleen Clack-Bush, Deputy Chief Administrative Officer, Public Services, provided a progress report on the Navigating our Future and Building Our Future priority area.

Scott Stewart, Chief Administrative Officer, provided closing remarks to the Guelph. Future Ready 2021 Progress Report and thanked staff for the work done.

• Moved By Councillor Gibson
  Seconded By Councillor Hofland
  1. That the Guelph. Future Ready 2021 Progress Report, dated April 4, 2022, be received.

  Voting in Favour: (13)

  Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron

  Carried (13 to 0)

  Council recessed at 3:45 p.m. and reconvened at 3:56 p.m. 

  
  

10.

Service Area - Corporate Services

Councillor Goller assumed the role of Chair

11.

Items for Discussion - Corporate Services

11.1

Inflationary Financial Impact Strategy - 2022-118

Tara Baker, General Manager, Finance/City Treasurer, provided opening remarks, outlined financial changes and trends, and explained the recommendation included in the staff report.

The following delegates spoke to this item:
Susan Watson
Lin Grist
Ron East

• Moved By Mayor Guthrie
  Seconded By Councillor Hofland
  1. That staff be given the authority, until the approval of the 2024 capital budget, to address capital project inflationary price increases through the prioritization of capital projects, within the current approved capital expenditure budgets, in accordance with the methodology as described in Report 2022-118 Inflationary Financial Impact Strategy.

  Voting in Favour: (11)	Councillor Billings, Councillor Downer, Councillor Hofland, Councillor O'Rourke, Mayor Guthrie, Councillor Gordon, Councillor Gibson, Councillor Caron, Councillor Goller, Councillor Allt, and Councillor MacKinnon
  Voting Against: (2)	Councillor Bell, and Councillor Salisbury

  Carried (11 to 2)

  Councillor Caron raised a point of order. Councillor Caron raised concerns that Councillor Gibson's question to staff was political. Councillor Gibson rephrased his question to staff.

  Councillor Bell raised a point of order. Councillor Bell raised concerns regarding Mayor Guthrie's remarks when comparing budget items and magnitude of items. Chair Goller asked Mayor Guthrie to rephrase his comments.

  
  

13.

Service Area - Public Services 

Councillor MacKinnon assumed the role of Chair

14.

Items for Discussion - Public Services 

14.1

Park Plan - 2022-96

Colleen Clack-Bush, Deputy Chief Administrative Officer, Public Services, provided opening remarks and explained how it fits within the Guelph Strategic Plan.

Gene Matthews, General Manager, Parks, provided information on the background and explained the vision of the Park Plan.

Luke Jefferson, Manager, presented an overview of the Park Plan, key findings of the park service level assessment, and strategic directions for Guelph’s park system.

The following delegates spoke to this item:
Susan Watson
Lin Grist
Ron East

• Main Motion
  Moved By Councillor Goller
  Seconded By Councillor Gordon
  1. That the Park Plan dated February 2022, included as Attachment-1 to this report, and the proposed actions and recommendations noted within the plan be approved.
  2. That the use of the alternative rate prescribed in the Official Plan be retained as a necessary and appropriate means of calculating parkland dedication to support the City’s parkland needs.
• Moved By Mayor Guthrie
  Seconded By Councillor O'Rourke

  That Section 4.14 (a) and (b) of the Procedural By-law be invoked to allow the Committee of the Whole meeting to continue past 8:00 p.m.

  Voting in Favour: (11)

  Mayor Guthrie, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron

  Carried (11 to 0)
• First Amendment
  Moved By Councillor Caron
  Seconded By Councillor Allt
  1. That the Park Plan dated February 2022, included as Attachment-1 to this report be approved.

  Voting in Favour: (11)

  Mayor Guthrie, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron

  Carried (11 to 0)
• Main Motion as Amended
  Moved By Councillor Goller
  Seconded By Councillor Gordon
  1. That the Park Plan dated February 2022, included as Attachment-1 to this report be approved.
  2. That the use of the alternative rate prescribed in the Official Plan be retained as a necessary and appropriate means of calculating parkland dedication to support the City’s parkland needs.

  Voting in Favour: (11)

  Mayor Guthrie, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron

  Carried (11 to 0)
• Additional Motion
  Moved By Councillor Caron
  Seconded By Councillor Allt

  That staff provide additional information on a wider range of funding scenarios, including both the alternative rate and the maximum rate allowable under the Planning Act, and

  That Council direct staff to investigate utilization of green municipal bonds as a debt financing tool as an alternative to traditional debentures.

  Voting in Favour: (11)

  Mayor Guthrie, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron

  Carried (11 to 0)

16.

Adjournment

• Moved By Councillor Goller
  Seconded By Councillor Billings

  That the meeting be adjourned. (8:20 p.m.)

  Voting in Favour: (11)

  Mayor Guthrie, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron

  Carried (11 to 0)