Minutes of Committee of the Whole Meeting

-
Remote meeting live streamed
on guelph.ca/live
Council:
  • Mayor C. Guthrie
  • Councillor P. Allt
  • Councillor B. Bell
  • Councillor C. Billings
  • Councillor L. Caron
  • Councillor C. Downer
  • Councillor R. Goller
  • Councillor J. Gordon
  • Councillor J. Hofland
  • Councillor M. MacKinnon
  • Councillor D. O'Rourke
  • Councillor M. Salisbury
Absent:
  • Councillor D. Gibson
Staff:
  • S. Stewart, Chief Administrative Officer
  • C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
  • K. Dedman, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
  • T. Lee, Deputy Chief Administrative Officer, Corporate Services
  • T. Baker, General Manager, Finance/City Treasurer
  • Karl Hutchinson, General Manager, Internal Audit
  • S. O'Dwyer, Manager, Financial Reporting and Accounting
  • R. Jelacic, Internal Audit Specialist
  • S. O'Brien, General Manager, City Clerk's Office/City Clerk
  • J. da Silva, Council and Committee Assistant
  • D. Tremblay, Council and Committee Coordinator
Also Present:

  • Kelly Rogers, Rogers Investment Consulting

2.
Call to Order - 2:00 p.m.
 

The Mayor called the meeting to order. The meeting start was delayed due to technical difficulties with the live streaming platform. (2:43 p.m.)

3.
Staff Recognitions
 

Mayor Guthrie introduced and presented the following staff recognitions:

City of Guelph staff member, John Bailey, By-law Compliance Officer, on receipt of the Municipal Law Enforcement Officer Certification.

City of Guelph staff member John Gaddye, Supervisor, Public Works, on receipt of the Association of Ontario Road Supervisors, Road Supervisor Certification.

5.
Items for Discussion - Corporate Services 
 

5.1
Prudent Investor Standard Analysis and Recommendations - 2021-31
This item has attachments. 

1.Prudent Investor Standard Analysis and Recommendations - 2021-31.pdf
2.Attachment-1 Analysis of Long-Term Investment Options.pdf
3.Attachment-2 Proposed Investment Policy.pdf
4.Attachment-3 Prudent Investor Standard Presentation.pdf

Shanna O'Dwyer, Manager, Financial Reporting and Accounting, provided a summary of the prudent investor standard analysis which included a summary of municipal investment legislation and information regarding ONE investment.

  • Moved ByCouncillor Hofland
    Seconded ByCouncillor Goller
    1. That staff be directed to ready the City for the implementation of the Joint Investment Board option available under the Prudent Investor Standard while monitoring the legislative landscape for additional opportunities that may arise from an anticipated provincial review of municipal investment legislation; and
    2. That staff be directed to report back to Council with final Investment Policy recommendations within two years, subject to the anticipated provincial review; and
    3. That the proposed amendments to the current Investment Policy to expand access to professionally managed investments through ONE Investment be approved.
    Voting in Favour: (11)Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury
    Voting Against: (1)Councillor Bell
    Carried (11 to 1)

8.
Items for Discussion - Audit
 

8.1
2020 Internal Audit Summary and 2021 Work Plan-2021-03
This item has attachments. 

1.2020 Internal Audit Summary and 2021 Work Plan - 2021-03.pdf
2.Internal Audit Work Plan 2021.pdf
3.Long Term Audit Plan 2022-2024.pdf
4.Internal Audit Independence Confirmation.pdf

Karl Hutchinson, General Manager, Internal Audit, provided a summary of the 2021 audit work plan.

  • Moved ByCouncillor Allt
    Seconded ByCouncillor Hofland

    That the report titled ‘2020 Internal Audit Summary and 2021 Work Plan’ be approved.

    Voting in Favour: (12)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury
    Carried (12 to 0)

10.
Adjournment
 

  • Moved ByCouncillor Billings
    Seconded ByCouncillor Hofland

    That the meeting be adjourned. (3:28 p.m.)

    Voting in Favour: (12)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury
    Carried (12 to 0)
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