Committee of the Whole
Meeting Agenda

Monday, November 01, 2021 at 2:00 P.m. - 8:00 P.m.

Remote meeting live streamed

on guelph.ca/live

Changes to the original agenda are noted with an asterisk "*". 

 

To contain the spread of COVID-19, Committee of the Whole Meetings are being held electronically and are live streamed at guelph.ca/live 

 

To listen to the meeting over the phone, call 1-416-216-5643 and enter access code 2335 837 8441

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1.

Notice of Electronic Participation

1.1

Committee of the Whole

This meeting will be held by Electronic Participation in accordance with City of Guelph Procedural By-Law (2021)-20590. 

2.

Call to Order - Mayor

2.1

Disclosure of Pecuniary Interest and General Nature Thereof

3.

Staff Recognitions

3.1

Certificate of Conflict Management and Mediation from the University of Waterloo

Irena Zappia, Talent and Organizational Development Specialist

4.

Service Area - Audit 

Chair - Councillor Allt 

5.

Consent Agenda - Audit 

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration.  If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

5.1

Internal Audit Work Plan 2022 -2024 - 2021-302

• Recommendation:
• Recommendation:

  That report titled ‘Internal Audit Work Plan 2022- 2024’ dated November 1, 2021 be approved.

6.

Items for Discussion - Audit

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

6.1

2021 External Audit Plan, 2021-298

Presentation:
Matt Betik, Partner, KPMG 

• Recommendation:
  1. That KPMG LLP’s 2021 External Audit Plan be received for information.

7.

Service Area Chair and Staff Announcements 

8.

Service Area - Corporate Services 

Chair - Councillor Goller

9.

Consent Agenda - Corporate Services

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration.  If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

9.1

Use of Corporate Resources During an Election Policy Update - 2021-300

• Recommendation:
  1. That the Use of Corporate Resources During an Election Policy, as updated and included as Attachment-1 to this report dated November 1, 2021, be approved.

9.2

Remote Accessible Vote by Mail as a Voting Method for the 2022 Municipal Election - 2021-301

• Recommendation:
  1. That the City continue with the current approved alternative voting methods of vote by mail (VBM) and a home vote service pilot for the 2022 municipal election.
  2. That no more than two (2) alternative voting methods be approved for the 2022 municipal election.
  3. That Remote Accessible Vote by Mail (RAVBM) not be approved as an alternative voting method for the 2022 municipal election.

10.

Items for Discussion - Corporate Services

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

10.1

Improving Guelph's customer and digital services - 2021-316

Presentation:
Stacey Hare, Program Manager Customer Service and Customer Experience

• Recommendation:
  1. That the report titled “Improving Guelph’s Customer and Digital Services”, dated November 1, 2021, be received.

11.

Service Area Chair and Staff Announcements

12.

Service Area - Public Services 

Chair - Councillor MacKinnon

13.

Consent Agenda - Public Services 

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration.  If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

13.1

Bylaw Regulations Regarding the Parking of Trailers - 2021-311

• Recommendation:
  1. That staff be directed to create an exemption process to allow for, under certain conditions, the short-term parking of recreational trailers and recreational vehicles within residential driveways.
  2. That City Council direct staff to bring back a report outlining an amendment to the Zoning Bylaw related to trailer parking regulations.

13.2

Dixon's Distilled Spirits– By the Glass Manufacturer’s Limited Liquor Sales Licence Application - 2021-312

• Recommendation:
  1. That Council support Dixon's Distilled Spirits’ application to the Alcohol and Gaming Commission of Ontario for a By the Glass – Manufacturer’s Limited Liquor Sales Licence for their brewery located at 355 Elmira Road, Unit 106, Guelph.
  2. That City Council direct staff to bring back the Delegation of Authority Bylaw with proposed amendments authorizing staff to issue letters of support on Council’s behalf for future requests of breweries and wineries located within the City of Guelph for “By the Glass” Manufacturer’s Limited Liquor Sales Licenses.

14.

Service Area Chair and Staff Announcements 

15.

Service Area - Infrastructure, Development and Enterprise Services

Chair - Councillor O'Rourke

16.

Items for Discussion - Infrastructure, Development and Enterprise Services

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

16.1

Guelph Farmers' Market - 10Carden Shared Space Negotiation Update

Presentation:
John Regan, General Manager Economic Development and Tourism
Philip Powell, Market Consultant, Diane Benson and Associates

(Staff Report and Recommendations to be included with the Revised Agenda)

17.

Notice of Motion

18.

Adjournment