Committee of the Whole 
Revised Meeting Agenda

Monday, November 01, 2021 at 2:00 P.m. - 8:00 P.m.

Remote meeting live streamed

on guelph.ca/live

Changes to the original agenda are noted with an asterisk "*". 

 

To contain the spread of COVID-19, Committee of the Whole Meetings are being held electronically and are live streamed at guelph.ca/live 

 

To listen to the meeting over the phone, call 1-416-216-5643 and enter access code 2335 837 8441

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1.

Notice of Electronic Participation

1.1

Committee of the Whole

This meeting will be held by Electronic Participation in accordance with City of Guelph Procedural By-Law (2021)-20590. 

1.2

Delegations to Item 16.1

Members of the public who have an interest in delegating to item 16.1 Guelph Farmers' Market - 10C Negotiation Update may register up until 10:00 a.m. on Monday, November 1, 2021.

You can register as a delegation or submit written comments by contacting the City Clerk’s office by email or phone:
519-837-5603
TTY 519-826-9771
[e-mail] (attachments must not exceed 20 MB)

When we receive your registration or written comments, we will send you a confirmation message and instructions for participating in the meeting.

2.

Call to Order - Mayor

2.1

Disclosure of Pecuniary Interest and General Nature Thereof

3.

Staff Recognitions

3.1

Certificate of Conflict Management and Mediation from the University of Waterloo

Irena Zappia, Talent and Organizational Development Specialist

4.

Service Area - Audit 

Chair - Councillor Allt 

5.

Consent Agenda - Audit 

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration.  If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

5.1

Internal Audit Work Plan 2022 -2024 - 2021-302

• Recommendation:
• Recommendation:

  That report titled ‘Internal Audit Work Plan 2022- 2024’ dated November 1, 2021 be approved.

6.

Items for Discussion - Audit

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

6.1

2021 External Audit Plan, 2021-298

Presentation:
Matt Betik, Partner, KPMG 

• Recommendation:
  1. That KPMG LLP’s 2021 External Audit Plan be received for information.

7.

Service Area Chair and Staff Announcements 

8.

Service Area - Corporate Services 

Chair - Councillor Goller

9.

Consent Agenda - Corporate Services

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration.  If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

9.1

Use of Corporate Resources During an Election Policy Update - 2021-300

• Recommendation:
  1. That the Use of Corporate Resources During an Election Policy, as updated and included as Attachment-1 to this report dated November 1, 2021, be approved.

10.

Items for Discussion - Corporate Services

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

10.1

Remote Accessible Vote by Mail as a Voting Method for the 2022 Municipal Election - 2021-301

Delegations:
*Lorelei Root
*Erin Caton, Environmental Sensitivities Coalition of Canada
*Andrew Cameron
*Colin Perkins 
*James Beare 
*Deborah Stienstra 
*Brooke Sillaby 

• Recommendation:
  1. That the City continue with the current approved alternative voting methods of vote by mail (VBM) and a home vote service pilot for the 2022 municipal election.
  2. That no more than two (2) alternative voting methods be approved for the 2022 municipal election.
  3. That Remote Accessible Vote by Mail (RAVBM) not be approved as an alternative voting method for the 2022 municipal election.

10.2

Improving Guelph's customer and digital services - 2021-316

Presentation:
Stacey Hare, Program Manager Customer Service and Customer Experience
*Stephen O'Brien, General Manager City Clerk's Office/City Clerk
*Sasha Einwechter, General Manager Information Technology

• Recommendation:
  1. That the report titled “Improving Guelph’s Customer and Digital Services”, dated November 1, 2021, be received.

11.

Service Area Chair and Staff Announcements

12.

Service Area - Public Services 

Chair - Councillor MacKinnon

13.

Consent Agenda - Public Services 

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration.  If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

13.1

Dixon's Distilled Spirits– By the Glass Manufacturer’s Limited Liquor Sales Licence Application - 2021-312

• Recommendation:
  1. That Council support Dixon's Distilled Spirits’ application to the Alcohol and Gaming Commission of Ontario for a By the Glass – Manufacturer’s Limited Liquor Sales Licence for their brewery located at 355 Elmira Road, Unit 106, Guelph.
  2. That City Council direct staff to bring back the Delegation of Authority Bylaw with proposed amendments authorizing staff to issue letters of support on Council’s behalf for future requests of breweries and wineries located within the City of Guelph for “By the Glass” Manufacturer’s Limited Liquor Sales Licenses.

14.

Items for Discussion - Public Services

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

14.1

Bylaw Regulations Regarding the Parking of Trailers - 2021-311

Delegations:
*Edith Gopsill 

Correspondence:
*David Berger
*Dave and Dorothy Short
*Cary Gates 

• Recommendation:
  1. That staff be directed to create an exemption process to allow for, under certain conditions, the short-term parking of recreational trailers and recreational vehicles within residential driveways.
  2. That City Council direct staff to bring back a report outlining an amendment to the Zoning Bylaw related to trailer parking regulations.

15.

Service Area Chair and Staff Announcements 

16.

Service Area - Infrastructure, Development and Enterprise Services

Chair - Mayor Guthrie

17.

Items for Discussion - Infrastructure, Development and Enterprise Services

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

17.1

Guelph Farmers' Market - 10C Negotiation Update - 2021-338

*(Staff Report and Recommendations were added to the Revised Agenda)

Presentation:
*Jayne Holmes, Deputy Chief Administrative Officer, Infrastructure Development and Enterprise
John Regan, General Manager Economic Development and Tourism
*Julia Grady, Executive Director 10C Shared Space 

Delegations:
*Shakiba Shayani, President and CEO, Guelph Chamber of Commerce 
*Gavin Dandy, Manager, Guelph Community Health Centre's SEED Project  

Correspondence:
*Susan Frasson, President, Wood Development Group
*Christopher Bergevin, Associate Professor, York University
*Patti Broughton, Executive Director, Guelph Arts Council
*Brendan Stewart, Assistant Professor, University of Guelph
*Lloyd Longfield, Member of Parliament for Guelph
*Brendan Johnson, Executive Director, Guelph Neighbourhood Support Coalition
*Thera Rohling, Founder, Sustainable Urban Delta Foundation
*Anne Toner Fung, Executive Director and Chief Executive Officer, Innovation Guelph
*Emily Duncan, Coordinator and Board Member, Guelph Tool Library
*Evan Fraser, Director Arrell Food Institute, University of Guelph 
*Gavin Dandy, Manager, Guelph Community Health Centre's SEED Project 
*Mike Schreiner, Member of the Ontario Provincial Parliament for Guelph
*MarIna QueIrolo, sûrkl food and public markets projects

• Recommendation:
  1. That Council delegate authority to the Deputy Chief Administrative Officer of Infrastructure, Development and Enterprise Services to enter into an agreement with 10 Carden Shared Space for the property municipally known as 2 Gordon Street, to manage and operate the Saturday Farmers’ Market and program the building and grounds on other days of the week in accordance with the Market’s Council-approved vision and mission and 10 Carden Shared Space’s proposal, entitled Engage Possibility, subject to the satisfaction of the City Solicitor.
  2. That 10 Carden Shared Space assume all operating costs and expenses related to the Market building’s maintenance, repair, administration, management, and operation while having the opportunity to establish and collect all fees, charges, rent and recoveries.
  3. That 10 Carden Shared Space pay rent based on a percentage of revenue generated formula.
  4. That the City provide to 10 Carden Shared Space transitional funding totaling $500,000 over six years (2022 to 2027), recognizing the loss of revenue incurred by the Saturday Farmers’ Market due to COVID-19, the costs associated with developing and implementing new programming, and the Market’s 200^th anniversary in 2027, and that this be included in the 2022/23 multi-year budget.
  5. That staff ensure a smooth transition from City of Guelph operation and management of the Guelph Farmers’ Market to 10 Carden Shared Space with existing regulation remaining in place during 2022, and that By-law Number (2009) – 18874, known as a By-law to regulate the operations of the Guelph Farmers’ Market, be repealed on December 31, 2022 and replaced with 10 Carden Shared Space’s Market Operating Policies and Procedures.

18.

Adjournment