Minutes of Committee of the Whole Meeting

-
Remote meeting live streamed
on guelph.ca/live
Council:
  • Mayor C. Guthrie
  • Councillor P. Allt
  • Councillor B. Bell
  • Councillor C. Billings
  • Councillor L. Caron
  • Councillor C. Downer
  • Councillor D. Gibson
  • Councillor R. Goller
  • Councillor J. Gordon
  • Councillor J. Hofland
  • Councillor M. MacKinnon
  • Councillor D. O'Rourke
  • Councillor M. Salisbury
Staff:
  • S. Stewart, Chief Administrative Officer
  • C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
  • K. Dedman, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
  • T. Lee, Deputy Chief Administrative Officer, Corporate Services
  • D. Evans, General Manager, Culture, Tourism and Community Investment
  • R. Gerus, General Manager, Transit Services
  • D. Godfrey, General Manager, Operations
  • J. Regan, General Manager, Economic Development and Tourism
  • S. Anderson, Manager, Transportation Engineering
  • C. Chapman, Manager, Economic Development
  • M. Hardy Thomas, Manager, Tourism and Destination Development
  • A. Thornton, Associate Solicitor
  • S. O'Brien, General Manager, City Clerk's Office/City Clerk
  • T. Di Lullo, Council and Committee Coordinator
  • D. Tremblay, Council and Committee Coordinator
Also Present:

  • Dr. Nicola Mercer, Medical Officer of Health, Wellington-Dufferin-Guelph Public Health

2.
Call to Order - Mayor
 

Mayor Guthrie called the meeting to order.  (2:00 p.m.)

3.
Staff Recognitions
 

Mayor Guthrie introduced and presented the following staff recognitions:

City of Guelph staff members, Jean Starchuk, Project Manager, Facilities and Energy Management and Prasoon Adhikari, Environmental Engineer, Engineering and Transportation Services, on receipt of the Ontario Public Works Association Award in the category of Historical Restoration/Preservation ($2 to $20 million) for the Goldie Mill Stabilization Project.

City of Guelph staff member Ike Umar, Project Manager, Design and Construction, on receipt of the Ontario Public Works Association Award in the category of Structures ($10 to $50 million) for the Arthur Street Trunk Sanitary Sewer and Road Reconstruction project.

City Of Guelph staff member Prasoon Adhikari, Environmental Engineer, Engineering and Transportation Services, Ontario Public Works Association Award in the category of Environmental ($2 to $10 million) for the Snow Management Facility project.

City of Guelph staff member Raid Eissa, Project Manager, Facilities and Energy Management, on receipt of the Project Manager Professional Designation.

4.
Service Area - Governance 
 

5.
Items for Discussion - Governance 
 

5.1
Managing the Impacts of COVID-19 - Update Number 7, 2021-61
This item has attachments. 

1.Managing the impacts of COVID-19 update 7 - 2021-61.pdf
2.Presentation - Wellington-Dufferin-Guelph Public Health - COVID19 Update .pdf
3.Presentation - Staff - Managing the Impacts of COVID-19 Update 7.pdf

Dr. Nicola Mercer, Medical Officer of Health, Wellington-Dufferin-Guelph Public Health, provided an update regarding Wellington-Dufferin-Guelph Public Health's efforts to control the spread of COVID-19. She detailed the seven-day moving rate, rate of confirmed cases by age and risks by age group.  She outlined the COVID-19 vaccine program including number of individuals who have received vaccine, who will be receiving the vaccines and when they can expect to receive the vaccination.  She detailed the vaccine priority group and pre-registration website.  

Scott Stewart, Chief Administrative Officer, outlined many of the efforts the City has undertaken to managing the impacts of COVID-19 including community, workforce and organization supports and a summary of the financial implications and ongoing recovery efforts.  

  • Moved ByCouncillor Hofland
    Seconded ByCouncillor O'Rourke

    That report “Managing the Impacts of COVID-19: Update 7” dated March 1, 2021 be forwarded to the local Member of Parliament and Member of Provincial Parliament, Federation of Canadian Municipalities, Association of Municipalities Ontario, Ontario Big City Mayors and the Federal Minister of Finance and the Ministers of Municipal Affairs and Housing and Minister of Finance for the Province of Ontario.

    Voting in Favour: (13)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury
    Carried (13 to 0)

8.
Consent Agenda - Infrastructure, Development and Enterprise Services
 

  • Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Billings

    That the March 1, 2021 Consent Agenda - Infrastructure, Development and Enterprise Services, as identified below, be adopted:

8.1
Sign By-law Variance Report for 190 Hanlon Creek Boulevard - 2021-46
This item has attachments. 

1.Sign By-law Variance Report for 190 Hanlon Creek Boulevard - 2021-46.pdf
2.Attachment 1 - Location Map.docx.pdf
3.Attachment 2 - Sign Variance Drawings.pdf
    1. That the request for variance from Table 2, Row 3 of Sign By-law Number (1996)-15245, as amended, to permit an illuminated freestanding sign to be located distance of 16m and 112m from other freestanding signs on the property of 190 Hanlon Creek Boulevard, be approved. (Sign B)
    2. That the request for variance from Table 2, Row 3 of Sign By-law Number (1996)-15245, as amended, to permit a non-illuminated freestanding sign to be located a distance of 16m and 96m from other freestanding signs on the property of 190 Hanlon Creek Boulevard, be approved. (Sign C)
    3. That the request for variance from Table 1, Row 3 of Sign By-law Number (1996)-15245, as amended, to permit a non-illuminated building sign with an area of 1.71 m2 to be a height of 2.1m above the ground surface at 190 Hanlon Creek Boulevard, be approved. (Sign D)

8.2
Sign Variance Report for 1886 Gordon Street - 2021-44
This item has attachments. 

1.Sign Variance Report for 1886 Gordon Street - 2021-44.pdf
2.Attachment 1 - Location Map.docx(1).pdf
3.Attachment 2 - Sign Variance Drawings.docx.pdf
    1. That the request for variance from Table 1, Row 5 of Sign By-law Number (1996)-15245, as amended, to permit a non-illuminated building sign facing Gordon Street with an area of 2.22m2 to be located on the second storey of a building at 1886 Gordon Street, be approved.

8.3
2020 Water Services Annual and Summary Report - 2021-33
This item has attachments. 

1.2020 Water Services Annual and Summary Report - 2021-33.pdf
    1. That Council approve the 2020 Water Services Annual and Summary Report.

8.4
Building By-law Update - 2021-29
This item has attachments. 

1.Building By-law Update - 2021-29.pdf
2.2021-29 Amending By-Law - Building By-Law.pdf
    1. That the Amending By-law, included as Attachment 1, be enacted to amend the Building By-law.
  • Voting in Favour: (13)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury
    Carried (13 to 0)

    Council recessed at 3:25 p.m. and resumed at 3:35 p.m. 


9.
Items for Discussion - Infrastructure, Development and Enterprise Services
 

9.1
2021-2023 Seasonal Patio Program - 2021-50
This item has attachments. 

1.2021-2023 Seasonal Patio Program - 2021-50.pdf
2.Attachment-1 SeasonalPatioTimelines.pdf
3.Attachment-2 Engagement Report.pdf
4.Attachment-3 On-street Patio Permissions Map.pdf
5.Attachment-4 Seasonal Closed Road.pdf
6.Attachment-5 Intermittent Closed Road.pdf
7.Attachment-6 Staff Presentation - Seasonal Patio Program.pdf
8.Correspondence General - 2021-2023 Seasonal Patio Program.pdf
9.Corrrespondence - Darmon - 2021-2023 Seasonal Patio Program.pdf
10.Correspondence - Forsey - 2021-2023 Seasonal Patio Program.pdf
11.Correspondence - TAAG - Petric - 2021-023 Seasonal Patio Program.pdf
12.Correspondence - Petric - 2021-2023 Seasonal Patio Program.pdf

Kealey Deadman, Deputy Chief Administrative Officer, Infrastructure, Design and Enterprise Services, provided opening remarks in relation to the proposed 2021-2023 Seasonal Patio Program.  

Christine Chapman, Manager, Economic Development, provided a summary of the 2021-2023 Seasonal Patio Program, including information on the 2020 temporary seasonal patio program, the City's engagement efforts and feedback received from surveys, economic impact, safety, an a summary of the proposed options for road closures and patio program changes.  

The following delegates spoke: 
Adam Donaldson
Mike Darmon, on behalf of Guelph Collation for Active Transportation
Adriano Salvatore
Marty Williams, on behalf of Downtown Guelph Business Improvement Area
Brianna Cook, on behalf of Aqua Salon Co.
Bryan Steele, on behalf of La Reina
Kim Hodgson
Richard Overland
Adriano Sorella
Bob Dehu, on behalf of McCabes Irish Pub
Lorenz Calcagno, on behalf of Allen's Millpond Neighbourhood Group
Cara McKillop
Dominic Marra
Colton Proveau, on behalf of Brothers Brewing Company
Steve Petric

The following delegates did not speak: 
Paul Smith
Stephanie Parisi

Council recessed at 5:33 p.m. and resumed at 6:00 p.m.

  • Moved ByCouncillor Goller
    Seconded ByCouncillor Hofland
    1. That the 2021-2023 Seasonal Patio Program as described in the 2021-2023 Seasonal Patio Program report be approved.
    2. That staff be directed to implement road closure Option 1 (Special Events Only) included as part of the 2021-2023 Seasonal Patio Program.
    3. That a one-time total transfer of $112,500 from the Tax Operating Contingency Reserve #180 be approved for the purpose of delivering the Seasonal Patio Program in 2021 with expected future program costs being presented as part of the budget process.
    4. That a new annual seasonal patio parking stall rental fee be created in the amount of $3.00 per square meter, and that staff be directed to waive fees associated with the approval of seasonal patio applications for the 2021 year to support economic recovery due to the COVID-19 pandemic.
    5. That the Chief Administration Officer, or designate, be delegated authority until October 31, 2023, to implement, administer and revise any City Council approved form, guideline or requirement associated with the City of Guelph’s Seasonal Patio Program, including any modifications which may be necessary to the forms prescribed in connection with Commercial Patio Premises by the City Lands Encroachment By-law (2009)-18799.
    6. That staff shall be directed to prepare a temporary use by-law as authorized under section 39 of the Planning Act and O. Reg. 345/20 in connection with the 2021-2023 Seasonal Patio Program. And further, to liaise with Provincial representatives from the Ministry of Municipal Affairs and Housing, Ministry of Economic Development, Job Creation and Trade, and Ministry of Finance for the purpose of extending the authority to maintain this temporary use by-law in full force and effect for the duration of the 2021-2023 Seasonal Patio Program.
  • First Amendment
    Moved ByCouncillor Goller
    Seconded ByCouncillor Gibson

    That paragraphs 2 and 3 be amended as follows: 

    2.  That staff be directed to implement road closure Option 2 (Seasonal Road Closure) included as part of the 2021-2023 Seasonal Patio Program.

    3.  That a one-time total transfer of $429,720.00 from the Tax Operating Contingency Reserve #180 be approved for the purpose of delivering the Seasonal Patio Program 2021 with expected future program costs being presented as part of the budget process. 

    Councillor Allt raised a point of order stating that Councillor Goller's amendments are contrary to paragraph 1.
    The Chair ruled that Councillor Goller's amendments are in order. 


  • First Amendment
    Moved ByCouncillor Goller
    Seconded ByCouncillor Gibson

    That paragraphs 2 and 3 be amended as follows:

    2. That staff be directed to implement road closure Option 2 (Seasonal Road Closure) included as part of the 2021-2023 Seasonal Patio Program.

    3. That a one-time total transfer of $429,720.00 from the Tax Operating Contingency Reserve #180 be approved for the purpose of delivering the Seasonal Patio Program 2021 with expected future program costs being presented as part of the budget process.

    Voting in Favour: (3)Mayor Guthrie, Councillor Gibson, and Councillor Goller
    Voting Against: (10)Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury
    Defeated (3 to 10)
  • Extension of Meeting per Procedural By-law
    Moved ByCouncillor Bell
    Seconded ByCouncillor O'Rourke

    That Section 4.14 (a) and (b) of the Procedural By-Law be invoked to allow Committee to continue to 9:00 p.m. 

    Voting in Favour: (13)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury
    Carried (13 to 0)
  • Second Amendment
    Moved ByCouncillor Gibson
    Seconded ByCouncillor Downer

    That paragraphs 2 and 3 be amended as follows: 

    1. That staff be directed to implement road closure Option 3 (Intermittent Road Closure) included as part of the 2021-2023 Seasonal Patio Program.
    2. That a one-time total transfer of $294,700.00 from the Tax Operating Contingency Reserve #180 be approved for the purpose of delivering the Seasonal Patio Program 2021 with expected future program costs being presented as part of the budget process. 
    Voting in Favour: (5)Mayor Guthrie, Councillor Downer, Councillor Gibson, Councillor Goller, and Councillor Gordon
    Voting Against: (8)Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury
    Defeated (5 to 8)
  • Main Motion
    Moved ByCouncillor Goller
    Seconded ByCouncillor Hofland
    1. That the 2021-2023 Seasonal Patio Program as described in the 2021-2023 Seasonal Patio Program report be approved.
    2. That staff be directed to implement road closure Option 1 (Special Events Only) included as part of the 2021-2023 Seasonal Patio Program.
    3. That a one-time total transfer of $112,500 from the Tax Operating Contingency Reserve #180 be approved for the purpose of delivering the Seasonal Patio Program in 2021 with expected future program costs being presented as part of the budget process.
    4. That a new annual seasonal patio parking stall rental fee be created in the amount of $3.00 per square meter, and that staff be directed to waive fees associated with the approval of seasonal patio applications for the 2021 year to support economic recovery due to the COVID-19 pandemic.
    5. That the Chief Administration Officer, or designate, be delegated authority until October 31, 2023, to implement, administer and revise any City Council approved form, guideline or requirement associated with the City of Guelph’s Seasonal Patio Program, including any modifications which may be necessary to the forms prescribed in connection with Commercial Patio Premises by the City Lands Encroachment By-law (2009)-18799.
    6. That staff shall be directed to prepare a temporary use by-law as authorized under section 39 of the Planning Act and O. Reg. 345/20 in connection with the 2021-2023 Seasonal Patio Program. And further, to liaise with Provincial representatives from the Ministry of Municipal Affairs and Housing, Ministry of Economic Development, Job Creation and Trade, and Ministry of Finance for the purpose of extending the authority to maintain this temporary use by-law in full force and effect for the duration of the 2021-2023 Seasonal Patio Program.
    Voting in Favour: (13)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury
    Carried (13 to 0)
  • New Motion
    Moved ByCouncillor Downer
    Seconded ByCouncillor Caron

    That Council direct staff to complete traffic studies on streets impacted by downtown road alterations before and during the Seasonal Patio Program and implement mitigating measures as required.

  • First Amendment
    Moved ByCouncillor Caron
    Seconded ByCouncillor O'Rourke

    That Council direct staff to complete traffic studies on streets impacted by downtown road alterations before and during the Seasonal Patio Program that are greater than 48 hours in duration and implement mitigating measures as required.

    Voting in Favour: (12)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury
    Voting Against: (1)Councillor Hofland
    Carried (12 to 1)
  • Main Motion as Amended
    Moved ByCouncillor Downer
    Seconded ByCouncillor Caron

    That Council direct staff to complete traffic studies on streets impacted by downtown road alterations before and during the Seasonal Patio Program that are greater than 48 hours in duration and implement mitigating measures as required.

    Voting in Favour: (12)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury
    Voting Against: (1)Councillor Hofland
    Carried (12 to 1)
  • New Motion
    Moved ByCouncillor Salisbury
    Seconded ByCouncillor Bell

    That Council direct staff to report back with an Information Items Report on the Seasonal Patio Program in Q1 2022.  

    Voting in Favour: (13)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury
    Carried (13 to 0)

    Council recessed at 8:39 p.m. and resumed at 8:45 p.m.


12.
Consent Agenda - Corporate Services
 

  • Moved ByCouncillor Goller
    Seconded ByCouncillor Billings

    That the March 1, 2021 Consent Agenda - Corporate Services, as identified below, be adopted:

12.1
2021 Property Tax Policy - 2021-60
This item has attachments. 

1.2021 Property Tax Policy - 2021-60.pdf
2.Attachment 1 - 2021 Ratio Discounts and Rates.pdf
3.Attachment 2 - City of Guelph Small Business Sub Class Report.pdf

  • That the 2021 City of Guelph property tax ratios, subclass discounts and corresponding tax rates, as set out in Attachment-1 to the report titled 2021 Property Tax Policy dated March 1, 2021, be approved.

12.2
Property Tax Relief and Deferral Program Options - 2021-65
This item has attachments. 

1.Property Tax Relief and Deferral Program Options - 2021-65.pdf
2.Attachment-1 Tax Deferral Program Options Consultants Report.pdf

  • That the City of Guelph does not implement any property tax deferral programs other than those legislatively required.

  • Voting in Favour: (13)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury
    Carried (13 to 0)

14.
Adjournment
 

  • Moved ByCouncillor Billings
    Seconded ByCouncillor Caron

    That the meeting be adjourned (8:47 p.m.). 

    Voting in Favour: (13)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury
    Carried (13 to 0)
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