Committee of the Whole
Meeting Agenda

Tuesday, May 05, 2026 at 1:30 P.m. - 10:00 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Changes to the original agenda are noted with an asterisk "*".

 

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1.

Call to Order - Mayor

1.1

Disclosure of Pecuniary Interest and General Nature Thereof

2.

Authority to move into closed meeting

• Recommendation:

  That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to The Municipal Act, to consider:

2.1

Call to Order (closed meeting)

2.2

Disclosure of Pecuniary Interest and General Nature Thereof (closed items)

2.3

Parkland Acquisitions - 2026-25

As per section 239(2) (c) of the Municipal Act regarding a proposed or pending acquisition or disposition of land by the municipality or local board.

3.

Closed Meeting Summary

4.

Open Meeting - 2:00 p.m.

4.1

O Canada

4.2

Silent Reflection

4.3

Indigenous Territorial Acknowledgement

4.4

Disclosure of Pecuniary Interest and General Nature Thereof

5.

Staff Recognitions

5.1

Waterloo Area’s Top Employer for 2026

Tara Baker, Chief Administrative Officer
Stephen O'Brien, Deputy Chief Administrative Officer, Corporate Services
Andy Ip, General Manager, Human Resources

5.2

Achievement of Payroll Compliance Professional Designation with Distinction

Alyssa LeBlanc, Payroll and Benefits Associate

6.

Service Area - Audit 

Chair - Councillor Goller

7.

Items for Discussion - Audit

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

7.1

Building Permits Approvals and Inspections Value-for-Money Audit - 2026-203

Presentation:
Robert Jelacic, General Manager, Internal Audit

• Recommendation:
  1. That the report titled ‘Building Permits Approvals and Inspections Value-for-Money Audit’ dated May 5, 2026 be received.

8.

Service Area Chair and Staff Announcements 

9.

Service Area - Governance

Chair - Mayor Guthrie

10.

Consent Agenda - Governance

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

10.1

2026-2030 Municipal Election Compliance Audit Committee - 2026-128

• Recommendation:
  1. That a joint Municipal Election Compliance Audit Committee be established for the 2026-2030 term of Council in accordance with the draft Terms of Reference as set out in Attachment-1 to report 2026-128, titled Joint Municipal Election Compliance Audit Committee, dated Tuesday, May 5, 2026.
  2. That the City Clerk be delegated authority to select and appoint Committee Members and that Council be advised of the appointments by way of an Information Report once members have been selected.
  3. That the City Clerk be delegated authority to review and revise the Terms of Reference throughout the term of the Committee in accordance and in consultation with other participating municipalities.

11.

Service Area Chair and Staff Announcements 

12.

Service Area - Corporate Services and Office of the Chief Administrative Officer

Chair - Councillor Caron

13.

Items for Discussion - Corporate Services and Office of the Chief Administrative Officer

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

13.1

2025 Year-end Financial Reporting

Presentation:
Justin Wei, General Manager, Manager Financial Strategy and Reporting/Deputy Treasurer
Karen Newland, Manager, Budget Services

13.1.1

2025 Year-end Operating Budget Monitoring Report and Surplus Allocation and Deficit Funding - 2026-224

• Recommendation:
  1. That the 2025 tax supported operating deficit of $19,743 be allocated to or funded from the City’s reserve and reserve funds as follows:
     1. Transfer $123,772 to the Library Operating Contingency Reserve (102) in accordance with the request from the Library Board.
     2. Transfer $5,759 to the Police Operating Contingency Reserve (115), $1,250,000 to the Police Capital reserve fund (158), and $300,000 to WSIB reserve (330) in accordance with the anticipated request from the Guelph Police Board.
     3. Fund the deficit of $1,699,274 from the Tax Rate Operating Contingency Reserve (180).
  2. That the 2025 non-tax supported operating deficit of $1,558,034 be allocated to or funded from the non-tax supported City reserve and reserve funds as follows:
     1. Fund the Parking Services deficit of $1,009,017 from the Parking Capital reserve fund (151).
     2. Transfer the Stormwater Services surplus of $249,857 to the Stormwater Capital Reserve Fund (165).
     3. Fund the Water Services deficit of $790,427 from the Water Operating Contingency Reserve (181).
     4. Transfer the Wastewater Services surplus of $1,705,759 to the Wastewater Capital Reserve Fund (153).
     5. Fund the Building Services deficit of $2,316,614 from the Building Services OBC Stabilization Reserve Fund (188).
     6. Transfer the Courts Services surplus of $602,408 to the Courts Capital Reserve Fund (120).
  3. That Council approves an increase in the 2026 operating budget of $175,000 to advance the HR job evaluation system funded from the Strategic Initiatives Reserve (179).

13.1.2

2025 Year-end Capital Budget Monitoring Report - 2026-223

• Recommendation:
  1. That the 2025 budget adjustments in Attachment-2, Table 4 of report 2026-223 2025 Year-end Capital Budget Monitoring Report, be approved.
  2. That the 2026 budget adjustments in Attachment-3 of report 2026-223 2025 Year-end Capital Budget Monitoring Report, be approved resulting in a net increase to the 2026 capital budget of $1,732,242.

13.1.3

2025 Long-term Financial Statement: Reserves and Debt - 2026-222

• Recommendation:
  1. That the 2025 Long-term Financial Statement: Reserves and Debt be received for information.
  2. That the updated Development Charge Exemptions Policy included as Attachment-5 of report 2026-222 - 2025 Long-term Financial Statement: Reserves and Debt, be approved.
  3. That Appendix A of the General Reserve and Reserve Fund Policy be amended to include the creation of DC Exemption reserve funds, as outlined in report 2026-222 2025 Long-term Financial Statement: Reserves and Debt.
  4. That $2,000,000 be transferred from the Accumulated Sick Leave (Fire) reserve (100) to the WSIB reserve (330) in 2026.

13.2

2030 Election Voting Methods

Councillor Caton will speak to this item.

• This motion was provided by Councillor Caton:
  1. That, for the 2030 Municipal and School Board Election, the City Clerk be directed to consider and prioritize voting methods which would enable voters to independently mark a ballot at home and that the City Clerk report back to City Council on the outcomes of this direction as part of the 2030 Municipal and School Board Election Voting Methods report, scheduled to go before City Council in 2028.

14.

Service Area Chair and Staff Announcements

15.

Adjournment