Committee of the Whole
Meeting Agenda

Tuesday, May 06, 2025 at 1:30 P.m. - 10:00 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Changes to the original agenda are noted with an asterisk "*".

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1.

Call to Order - Mayor

1.1

Disclosure of Pecuniary Interest and General Nature Thereof

2.

Authority to move into closed meeting

• Recommendation:

  That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to The Municipal Act, to consider:

2.1

Call to Order (closed meeting)

2.2

Disclosure of Pecuniary Interest and General Nature Thereof (closed items)

2.3

Potential Disposition - Part of Grange Road, 2025-193

Section 239(2)(c) of the Municipal Act, regarding a proposed or pending acquisition or disposition of land by the municipality or local board.

3.

Closed Meeting Summary

4.

Open Meeting - 2:00 p.m.

4.1

O Canada

4.2

Silent Reflection

4.3

Indigenous Territorial Acknowledgement

4.4

Disclosure of Pecuniary Interest and General Nature Thereof

5.

Staff Recognitions

5.1

Road Safety Professional Designation

Lauren Short, Road Safety Technologist II

6.

Service Area - Governance and Office of the Chief Administrative Officer

Chair - Mayor Guthrie

7.

Consent Agenda - Governance and Office of the Chief Administrative Officer

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

7.1

Addressing Gaps in Daytime Sheltering Options for Persons Experiencing Homelessness - 2025-92

• Recommendation:
  1. That staff be directed to proceed with a competitive procurement process for daytime shelter services and report back through the 2026 budget update.
  2. That Council respectfully requests that the Mayor include funding for daytime shelter services in the 2026 budget update.
  3. That Council respectfully requests the County of Wellington participate in this initiative and pay 10 per cent of the cost as a discretionary social service.

7.2

Committee of the Whole Terms of Reference Update - 2025-190, 2025-190

• Recommendation:
  1. That the revised Committee of the Whole Terms of Reference, included as Attachment- 1 to report 2025-190, be approved.

8.

Items for Discussion - Governance and Office of the Chief Administrative Officer

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

8.1

2024 Year-end Financial Reporting

Presentation:
Shanna O'Dwyer, General Manager, Finance/City Treasurer/Chief Financial Officer

8.1.1

2024 Year-end Operating Budget Monitoring Report and Surplus Allocation and Deficit Funding, 2025-212

• Recommendation:
  1. That the 2024 tax supported operating deficit of $397,604 be allocated to or funded from the City’s reserve and reserve funds as follows:
     1. Transfer $12,271 to the Library Operating Contingency Reserve (102) in accordance with the request from the Library Board.
     2. Transfer $245,072 to the Police Operating Contingency Reserve (115) in accordance with the anticipated request from the Guelph Police Board.
     3. Fund the deficit of $654,948 from the Tax Rate Operating Contingency Reserve (180).
  2. That the 2024 non-tax supported operating surplus of $333,814 be allocated to or funded from the non-tax supported City reserve and reserve funds as follows:
     1. Fund the Parking Services deficit of $62,273 from the Parking Operating Contingency Reserve (106).
     2. Transfer the Stormwater Services surplus of $566,747 to the Stormwater Capital Reserve Fund (165).
     3. Fund the Water Services deficit of $276,756 from the Water Operating Contingency Reserve (181).
     4. Transfer the Wastewater Services surplus of $1,705,452 to the Wastewater Operating Contingency Reserve (182).
     5. Fund the Building Services deficit of $1,752,995 from the Building Services OBC Stabilization Reserve Fund (188).
     6. Transfer the Courts Services surplus of $153,639 to the Courts Capital Reserve Fund (120).

8.1.2

2024 Year-end Capital Budget Monitoring Report - 2025-215

• Recommendation:
  1. That the 2025 budget adjustments in Attachment 2, Tables 4, 5 and 6 be approved.
  2. That the 2026 forecasted budget of $150,000 funded from the Parkland Dedication Reserve Fund for GG0280 Parkland Dedication By-Law Update be advanced to 2025.
  3. That the 2026 forecasted budget of $841,000 funded from the Housing Accelerator Fund for PL0086 Affordable Housing Demonstration Project (HAF-4B) be advanced to 2025.
  4. That $145,000 of the 2026 forecasted budget for FS0079 Bunker Gear be advanced to 2025 for the replacement of end-of-life Firefighter Bunker Gear.
  5. That $70,000 be transferred from the Ontario Building Code (OBC) Reserve Fund to OB0001 OBC File Digitization for completion of the project.

8.1.3

2024 Long-term Financial Statement: Reserves and Debt, 2025-230

• Recommendation:
  1. That the 2024 Long-term Financial Statement: Reserves and Debt be received for information.
  2. That $1,000,000 be transferred from the Court Contingency reserve (211) to the Courts Capital reserve fund (120) in 2025.
  3. That $2,514,340 be transferred from the Infrastructure Renewal reserve fund (150) to fund the long-term loan agreement with The Elliott Community for the 29 long-term care bed expansion, as previously approved by Council, and that the repayments of the long-term loan agreement from The Elliott Community be transferred to the Infrastructure Renewal reserve fund (150).
  4. That $862,780 be transferred from the Long-term Care DC reserve fund (364) to fund the contribution to The Elliott Community for the DC recoverable portion of the 29 long-term care bed expansion and that the previous funding for this contribution be transferred back to the Tax Operating Contingency reserve (180).

8.2

Code of Conduct for Council and Local Boards - 2025-196

Presentation:
Dylan McMahon, Acting General Manager, City Clerk's Office/City Clerk

• Recommendation:
  1. That the Revised Code of Conduct for Council and Local Boards, included as Attachment-1 to report 2025-196 dated May 6, 2025, be approved.

9.

Service Area Chair and Staff Announcements

10.

Service Area - Infrastructure, Development and Environment

Chair - Councillor Klassen

11.

Items for Discussion - Infrastructure, Development and Environment

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

11.1

Guelph’s Community Call to Climate Action, 2025-213

Presentation:
Antti Vilkko, General Manager, Facilities and Energy Management
Bryan Ho-Yan, Manager, Energy and Climate Change

• Recommendation:
  1. That Council receive the Guelph’s Community Call to Climate Action report.
  2. That Council approve staff actions to support the community in taking collective climate action as described in Guelph’s Community Call to Climate Action.

12.

Service Area Chair and Staff Announcements 

13.

Adjournment