Minutes of Guelph City CouncilMonday, May 31, 2021 at 6:30 P.m. - 10:00 P.m.Remote meeting live streamedon guelph.ca/liveCouncil:Mayor C. GuthrieCouncillor P. AlltCouncillor B. BellCouncillor C. BillingsCouncillor L. CaronCouncillor C. DownerCouncillor D. GibsonCouncillor R. GollerCouncillor J. GordonCouncillor J. HoflandCouncillor M. MacKinnonCouncillor D. O'RourkeCouncillor M. SalisburyStaff:S. Stewart, Chief Administrative OfficerC. Clack-Bush, Deputy Chief Administrative Officer, Public ServicesT. Lee, Deputy Chief Administrative Officer, Corporate ServicesS. O'Brien, Acting Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise ServicesT. Baker, General Manager, Finance/City TreasurerJ. Regan, General Manager, Economic Development and TourismA. Vilkko, General Manager, Facilities and Energy ManagementK. Walkey, General Manager, Planning and Building ServicesG. Clark, Manager, Financial Strategy and Long-term PlanningB. Ho-Yan, Manager, Corporate Energy and Climate ChangeD. McMahon, Acting General Manager, City Clerk's Office/City ClerkL. Cline, Council and Committee CoordinatorT. Di Lullo, Council and Committee Coordinator1.Call to Order Mayor Guthrie called the meeting to order (6:32 p.m.).1.1Disclosure of Pecuniary Interest and General Nature Thereof There were no disclosures.2.Confirmation of Open Minutes 1.April 12, 2021 - Council Planning Minutes.pdf2.April 14, 2021 - Council Workshop Minutes.pdf3.April 19, 2021 - Council Workshop Minutes.pdf4.April 21, 2021 - Council Workshop Minutes.pdf5.April 26, 2021 - City Council Minutes.pdf6.April 6, 2021 - Committee of the Whole Minutes.pdfMoved ByCouncillor AlltSeconded ByCouncillor HoflandThat the minutes of the open Council Meetings held April 12, 14, 19, 21, and 26, 2021, and the open Committee of the Whole meeting held April 6, 2021, be confirmed as recorded and without being read.Voting in Favour: (13)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, and Councillor O'RourkeCarried (13 to 0)3.Committee of the Whole Consent Report Moved ByCouncillor HoflandSeconded ByCouncillor AlltThat the May 31, 2021 Committee of the Whole Consent Report as identified below, be adopted:3.1Additional Residential Dwelling Unit Registration By-law - 2021-118 1.Additional Residential Dwelling Unit Registration By-law - 2021-118.pdf2.Attachment-1 Additional Residential Dwelling Unit Registration By-law .pdf That By-law Number (2017)-20199, short titled the Two-unit House Registration By-law be repealed and that the Additional Residential Dwelling Unit Registration By-law included as Attachment 1 of the report titled “Additional Residential Dwelling Unit Registration By-law” be adopted. 3.2Official Plan Review - Policy Directions - 2021-121 1.Official Plan Review - policy directions - 2021-121.pdf2.Attachment 1 - Staff Presentation OPR Policy Paper May 3, 2021 CoW.pdf That the Official Plan Review policy paper, attached as Attachment-2 to the “Official Plan Review – Policy Directions” report dated May 3, 2021, be received. 3.3Core Asset Management Plans - 2021-116 1.Core Asset Management Plans - 2021-116.pdf That the Core Asset Management Plans dated May 3, 2021, included as Attachment-1 to this report, be approved. 3.42020 Long-term Financial Statement - Reserves and Debt - 2021-136 1.2020 Long-term Financial Statement - Reserves and Debt - 2021-136.pdf2.Attachment-1 Reserve and Reserve Fund Activity for 2020 (AODA).pdf3.Attachment-2 Development Charge Reserve Fund Statement for 2020 (AODA).pdf4.Attachment-3 Development Charge Project Financing Statement for 2020 (AODA).pdf5.Attachment-4 Debt Activity.pdfThat an obligatory reserve fund (344) be opened to manage Federal/Provincial grant funds received in 2021 from the Safe Restart Agreement Public Transit Funding Program as a requirement of the transfer payment agreement.That the Greenhouse Gas reserve (352) and the Ontario Municipal Commuter Cycling reserve fund (350) with nil balances be closed.3.52020 Year-end Capital Budget Monitoring Report - 2021-138 1.2020 Year-End Capital Budget Monitoring Report - 2021-138.pdf2.Attachment-1 2020 Additional Approved Capital Funding.pdf3.Attachment-2 2020 Capital Spending as of December 31, 2020.pdf4.Attachment-3 2020 Capital Budget Reallocations.pdf5.Attachment-4 2020 Closed Capital Projects.pdf That in accordance with the 2020 Year-end Capital Budget Monitoring Report dated May 4, 2021, reallocations BR-20CAP-38 and BR-20CAP-40 in Table 3 of Attachment-3 2020 Capital Budget Reallocations be approved at a net zero change to the 2020 approved capital budget. That in accordance with the 2020 Year-end Capital Budget Monitoring Report dated May 4, 2021, budget adjustment BR-21CAP-28 in Attachment-1 Additional Approved Capital Funding be approved at a net budget increase of $240,000 to the 2021 approved capital budget. As a result of the new provincial On-Site and Excess Soil Regulation, and understanding that impacted projects may result in costs in excess of approved capital budget of approximately $5 million, that a one-time strategy to authorize staff to proceed with these projects in 2021 while reporting on these over budget requirements as part of the quarterly budget monitoring reports be approved. That staff seek Council funding approval of the total budget requirement resulting from the On-Site and Excess Soil Regulation at year-end as part of the 2021 year-end budget monitoring report, if in-year capital budget surplus is not sufficient to mitigate this pressure. Voting in Favour: (13)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, and Councillor O'RourkeCarried (13 to 0)4.Items for Discussion 4.1City Operations Campus - Business Case and Staging Plan - 2021-135 1.City Operations Campus – Business Case and Staging Plan - 2021-135.pdf2.Attachment 1 - Detailed Business Case Analysis.pdf3.Attachment 2 - Staging Plan.pdf4.Attachment 3 - Operations Campus Presentation.pdf5.Pagnan - Correspondence.pdf6.Ross - Correspondence.pdfThe following delegates spoke regarding this item:Brooke FryJohn FisherCarolyn RossMoved ByCouncillor DownerSeconded ByCouncillor Gibson That in accordance with the City Operations Campus Business Case, as included in Attachment 1 of report City Operations Campus – Business Case and Staging Plan dated May 3, 2021, the municipal-owned site located at the northwest corner of Watson Parkway South and Stone Road East be approved as the site for the future City Operations Campus. That in accordance with the multi-year Staging Plan, as included in Attachment 2 of report City Operations Campus – Business Case and Staging Plan dated May 3, 2021, staff proceed with site preparation and servicing of the City Operations Campus. That staff proceed with the planning and design of the future facilities consistent with the City Operations Campus Business Case and Staging Plan and be directed to seek Council approval through the annual budget process. Amendment:Moved ByCouncillor CaronSeconded ByCouncillor Downer4. That a more detailed Site Plan for the Operations Campus come back to Council for review at various stages during development of conceptual design as appropriate.Voting in Favour: (13)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, and Councillor O'RourkeCarried (13 to 0)It was requested that the clauses be voted on separately.Motion as Amended:Moved ByCouncillor DownerSeconded ByCouncillor Gibson1. That in accordance with the City Operations Campus Business Case, as included in Attachment 1 of report City Operations Campus - Business Case and Staging Plan dated May 3, 2021, the municipal-owned site located at the northwest corner of Watson Parkway South and Stone Road East be approved as the site for the future City Operations Campus.Voting in Favour: (13)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, and Councillor O'RourkeCarried (13 to 0)Moved ByCouncillor DownerSeconded ByCouncillor Gibson2. That in accordance with the multi-year Staging Plan, as included in Attachment 2 of report City Operations Campus – Business Case and Staging Plan dated May 3, 2021, staff proceed with site preparation and servicing of the City Operations Campus.Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, and Councillor O'RourkeVoting Against: (1)Councillor BellCarried (12 to 1)Moved ByCouncillor DownerSeconded ByCouncillor Gibson3. That staff proceed with the planning and design of the future facilities consistent with the City Operations Campus Business Case and Staging Plan and be directed to seek Council approval through the annual budget process.Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, and Councillor O'RourkeVoting Against: (1)Councillor BellCarried (12 to 1)Moved ByCouncillor DownerSeconded ByCouncillor Gibson4. That a more detailed Site Plan for the Operations Campus come back to Council for review at various stages during development of conceptual design as appropriate.Voting in Favour: (13)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, and Councillor O'RourkeCarried (13 to 0)4.22020 Year-end Operating Budget Monitoring and Surplus Allocation and Deficit Funding - 2021-139 1.2020 Year-end Operating Budget Monitoring and Surplus Allocation and Deficit Funding - 2021-139.pdf2.Attachment 1 2020 Year-end Operating Surplus and Deficit.pdf3.Attachment 2 Guelph Police Services Board Request for 2020 Surplus Allocation.pdf4.Attachment 3 Guelph Library Board Request for 2020 Surplus Allocation.pdfThe following delegate spoke regarding this item:Marty Williams, Downtown Guelph Business AssociationMoved ByMayor GuthrieSeconded ByCouncillor Hofland That the net operating deficit of $947,524 be allocated to or funded from the City’s reserve and reserve funds or grants as follows: Transfer from Safe Restart Transit Stream grant of $3,814,405 to fund deficit in Transit Services. Transfer from Safe Restart Operating Stream grant of $2,069,019 to fund combined deficit in Parking Services, Ontario Building Code Services, and Court Services. Transfer to the 100RE Reserve Fund (355) of $1,000,000 Transfer to the City Building Reserve Fund (159) of $1,524,115 Transfer to the Police Operating Contingency Reserve (115) of $417,996 Transfer to the Library Operating Contingency Reserve (102) of $200,000 Transfer to the Water Capital Reserve Fund (152) of $63,791 Transfer to the Wastewater Capital Reserve Fund (153) of $965,693 Transfer to the Stormwater Capital Reserve (165) of $764,305 That the remaining Phase 1 Safe Restart Transit Stream grant of $1,282,130 be deferred and applied to expected COVID-related deficit from January 1 to March 31, 2021. That the remaining Phase 1 Safe Restart Operating Stream grant of $4,842,081 be transferred to the Tax Operating Contingency Reserve (180) to be utilized as follows: $350,000 to increase the amount of COVID-related fiscal relief available within the Tourism Rebuild Fund $350,000 to increase the amount of COVID-related fiscal relief available within the Community Investment Program Emergency Fund Remaining balance for expected ongoing COVID-related deficits through 2021 and 2022. Voting in Favour: (13)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, and Councillor O'RourkeCarried (13 to 0)5.By-laws Moved ByCouncillor BellSeconded ByCouncillor GibsonThat by-law numbers (2021)-20607 to (2021)-20610, inclusive, are hereby passed.Voting in Favour: (13)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor SalisburyCarried (13 to 0)6.Mayor’s Announcements Mayor Guthrie expressed thanks to Stephen O'Brien for his role as Acting Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services.7.Adjournment Moved ByCouncillor BillingsSeconded ByCouncillor GordonThat the meeting be adjourned (8:04 p.m.).Voting in Favour: (13)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, and Councillor O'RourkeCarried (13 to 0)No Item Selected This item has no attachments1.Additional Residential Dwelling Unit Registration By-law - 2021-118.pdf2.Attachment-1 Additional Residential Dwelling Unit Registration By-law .pdf1.Official Plan Review - policy directions - 2021-121.pdf2.Attachment 1 - Staff Presentation OPR Policy Paper May 3, 2021 CoW.pdf1.City Operations Campus – Business Case and Staging Plan - 2021-135.pdf2.Attachment 1 - Detailed Business Case Analysis.pdf3.Attachment 2 - Staging Plan.pdf4.Attachment 3 - Operations Campus Presentation.pdf5.Pagnan - Correspondence.pdf6.Ross - Correspondence.pdf1.Core Asset Management Plans - 2021-116.pdf1.2020 Long-term Financial Statement - Reserves and Debt - 2021-136.pdf2.Attachment-1 Reserve and Reserve Fund Activity for 2020 (AODA).pdf3.Attachment-2 Development Charge Reserve Fund Statement for 2020 (AODA).pdf4.Attachment-3 Development Charge Project Financing Statement for 2020 (AODA).pdf5.Attachment-4 Debt Activity.pdf1.2020 Year-End Capital Budget Monitoring Report - 2021-138.pdf2.Attachment-1 2020 Additional Approved Capital Funding.pdf3.Attachment-2 2020 Capital Spending as of December 31, 2020.pdf4.Attachment-3 2020 Capital Budget Reallocations.pdf5.Attachment-4 2020 Closed Capital Projects.pdf1.2020 Year-end Operating Budget Monitoring and Surplus Allocation and Deficit Funding - 2021-139.pdf2.Attachment 1 2020 Year-end Operating Surplus and Deficit.pdf3.Attachment 2 Guelph Police Services Board Request for 2020 Surplus Allocation.pdf4.Attachment 3 Guelph Library Board Request for 2020 Surplus Allocation.pdf1.April 12, 2021 - Council Planning Minutes.pdf2.April 14, 2021 - Council Workshop Minutes.pdf3.April 19, 2021 - Council Workshop Minutes.pdf4.April 21, 2021 - Council Workshop Minutes.pdf5.April 26, 2021 - City Council Minutes.pdf6.April 6, 2021 - Committee of the Whole Minutes.pdf