Guelph City Council
Revised Meeting Agenda

Monday, November 23, 2020 at 5:30 P.m. - 8:00 P.m.

Remote meeting live streamed

on guelph.ca/live

Changes to the original agenda are noted with an asterisk "*". 

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1.

Notice of Electronic Participation

1.1

City Council

This meeting will be held by Electronic Participation in accordance with City of Guelph Procedural By-Law (2020)-20515. 

2.

Call to Order - 5:30 p.m. 

2.1

Disclosure of Pecuniary Interest and General Nature Thereof

3.

Authority to move into closed meeting

• Recommendation:

  That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to the Municipal Act, to consider:

3.1

Disclosure of Pecuniary Interest and General Nature Thereof 

3.2

Confirmation of Minutes for the closed Special Council meeting held July 15, 2020, closed Council meetings held July 20 and August 24 and Committee of the Whole meeting held October 5, 2020.

3.3

November 2020 Public Appointments to Advisory Committees, Boards, Agencies, Commissions, Associations - 2020-135

Section 239 (2)(b) of the Municipal Act relating to personal matters about an identifiable individual, including municipal or local board employees.

3.4

2021 Budget and Union Considerations 

Section 239 (2)(d) of the Municipal Act, relating to labour relations or employee negotiations.

4.

Open Meeting – 6:30 p.m.

4.1

O Canada

4.2

Silent Reflection

4.3

First Nations Acknowledgement

4.4

Closed Meeting Summary

5.

Confirmation of Open Minutes

(Councillor Allt)

• Recommendation:

  That the minutes of the open Council Meetings held October 7, 13,19 and 26 2020, and Committee of the Whole meeting held October 5, 2020, be confirmed as recorded and without being read.

6.

Committee of the Whole Consent Report

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Committee of the Whole Consent Report, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

6.1

City of Guelph Staff Nomination to AMO Board of Directors - Large Urban Caucus Staff Vacancy - 2020-186

• Recommendation:
  1. That Council support the Expression of Interest of Stephen O’Brien, General Manager, City Clerk’s Office / City Clerk, to serve as a municipal employee member of the Large Urban Caucus of the Association of Municipalities of Ontario’s Board of Directors for the 2020-2022 Board term.
  2. That the City assume the costs of staff participation on the Association of Municipalities of Ontario’s Board should the Expression of Interest be successful.
  3. That Council direct Intergovernmental Services staff to support the City Clerk’s participation if selected to serve on the Association of Municipalities of Ontario’s Board.
  4. That staff be directed to provide a letter indicating Council’s support as part of the Expression of Interest to be sent to the Association of Municipalities of Ontario.

6.2

Corporate Records Retention By-Law Amendment - 2020-156

• Recommendation:
  1. That the amended Corporate Records Retention By-law dated November 2, 2020, included as Attachment-2 to this report, be approved.

6.3

2020 Corporate Asset Management Plan and Progress Report - 2020-161

• Recommendation:
  1. That the 2020 Corporate Asset Management Plan dated November 2, 2020 be approved.

7.

Council Consent Agenda

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

7.1

November 2020 Public Appointments to Advisory Committees, Boards, Agencies, Commissions and Associations - 2020-136

• Recommendation:
  1. That ___________ and ___________ be reappointed to the Accessibility Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed.
  2. That ___________ and ___________ be reappointed to the Art Gallery of Guelph Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed.
  3. That ___________ be appointed to the Committee of Adjustment for a term ending November, 2022 or until such time as a successor is appointed.
  4. That the Downtown Advisory Committee be paused, and no meetings be held, or members appointed, pending completion of the economic development strategy.
  5. That ___________, ___________, ___________, ___________ and ___________ be reappointed to the Economic Development Advisory Committee for a term ending November, 2021 or until the completion of the economic development strategy.
  6. That ___________, ___________, ___________ and ___________ be appointed to the Economic Development Advisor Committee for a term to commence January, 2021 and ending November, 2021, or until the completion of the economic development strategy.
  7. That the following individuals be reappointed to the Board of Trustees of the Elliott as follows:
     1. ___________, term ending November 30, 2021;
     2. ___________, term ending November 30, 2022; and
     3. ___________, term ending November 30, 2023;

        or until such time as a successor is appointed.

  8. That ____________ be reappointed to the Heritage Guelph Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed.
  9. That ____________ and ____________ be reappointed to the Guelph Museums Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed.
  10. That ____________be appointed to the Guelph Museums Advisory Committee for a term ending November, 2021 or until such time as a successor is appointed.
  11. That ____________ be reappointed to the Planning Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed.
  12. That ____________ be appointed to the Planning Advisory Committee for a term ending November, 2021 or until such time as a successor is appointed.
  13. That ____________ be reappointed to the Public Art Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed.
  14. That ____________ be appointed to the Public Art Advisory Committee for a term ending November, 2021 or until such time as a successor is appointed.
  15. That ____________ be reappointed to the Guelph Sports Hall of Fame Board of Directors for a term ending November, 2022 or until such time as a successor is appointed.
  16. That ____________ be reappointed to the Tourism Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed.
  17. That __________ and ____________ be reappointed to the Transit Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed.
  18. That ____________ be reappointed to the Water Conservation and Efficiency Public Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed.
  19. That ____________ and ____________ be appointed to the Water Conservation and Efficiency Public Advisory Committee for a term ending November, 2021 or until such time as a successor is appointed.
  20. That ____________ and ____________ be appointed to the Waste Resource Innovation Centre Public Liaison Committee for a term ending November, 2021 or until such time as a successor is appointed.
  21. That staff be directed to conduct further recruitment for any advisory committees, local boards, agencies, commissions and associations that have remaining vacancies.

8.

Items for Discussion

The following items have been extracted from the Committee of the Whole Consent Report and the Council Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

8.1

2020-2022 City Council Appointments - 2020-182

• Recommendation:

  1. That the City Council Appointment Procedures, included as Attachment-1 to the November 23, 2020 report titled 2020-2022 City Council Appointments, be approved.
  
  2. That staff be directed to amend by-law (2014)-19694 establishing the Downtown Guelph Business Association Board of Directors to include the mandatory appointment of one councillor elected in ward one, two or three and one councillor elected in ward four, five or six to the Downtown Guelph Business Association Board of Directors.
  
  Audit

  3.That Councillor __________ be appointed as Committee of the Whole Audit Services chair for a term ending November 15, 2022.
  
  4. That Councillor __________ be appointed as Committee of the Whole Audit Services vice-chair for a term ending November 15, 2022.
  
  Corporate Services

  5. That Councillor __________ be appointed as Committee of the Whole Corporate Services chair for a term ending November 15, 2022.
  
  6. That Councillor __________ be appointed as Committee of the Whole Corporate Services vice-chair for a term ending November 15, 2022.
  
  Infrastructure, Development and Enterprise

  7. That Councillor __________ be appointed as Committee of the Whole Infrastructure, Development and Enterprise Services chair for a term ending November 15, 2022.
  
  8. That Councillor __________ be appointed as Committee of the Whole Infrastructure, Development and Enterprise Services vice-chair for a term ending November 15, 2022.
  
  Public Services

  9. That Councillor __________ be appointed as Committee of the Whole Public Services chair for a term ending November 15, 2022.
  
  10. That Councillor __________ be appointed as Committee of the Whole Public Services vice-chair for a term ending November 15, 2022.
  
  Committee of Management for the Elliott

  11. That Councillor __________ be appointed as the Committee of Management for the Elliott chair for a term ending November 15, 2022.
  
  12. That Councillor __________ be appointed as the Committee of Management for the Elliott vice-chair for a term ending November 15, 2022.

9.

Special Resolutions

10.

By-laws

(Councillor Billings)

• Recommendation:

  That By-laws Numbered (2020)-20543 to (2020)-20545 are hereby passed.

10.1

By-Law Number (2020)-20543

A By-law to establish a schedule of retention periods for City business records and to repeal By-law Number (2018)-20288.

10.2

By-Law Number (2020)-20544

A By-law to amend Bylaw Number (2002) – 17017 – Traffic By-law.

10.3

By-Law Number (2020)-20545

A by-law to confirm proceedings of a meeting of Guelph City Council held November 23, 2020.

11.

Mayor’s Announcements

Please provide any announcements, to the Mayor in writing, by 12 noon on the day of the Council meeting.

12.

Adjournment